C-SUITE ASSISTANTS
Director of Recruitment at C-Suite Assistants
A prominent media and content company is looking for an Executive Assistant to the CEO. The role will be based out of the New York City office and will be expected to work a hybrid schedule.
Base Pay Range $140,000.00/yr - $175,000.00/yr
Hours 9:00 AM-6:30 PM
Responsibilities
Be a strategic partner working alongside the CEO, Chief of Staff (COS), and the rest of the Office of the CEO, to enable the business
Strategically manage the CEO’s fluid calendar, appointments, and travel arrangements, and proactively manage changes and conflicts
Screen and prioritize a heavy and large volume of correspondence and answer inquiries, resolve problems, and make appropriate referrals on behalf of the CEO
Provide support and advice to the CEO and COS on projects and solutions to challenges
Draft and proofread correspondence
Support budget tracking and complete expense reports promptly
Plan and manage logistics for events, including leadership offsite events and social gatherings
Assist with preparing the CEO for meetings by sourcing information, ensuring agendas are provided, and developing briefs
Help prepare the CEO for conference and speaking engagements, including managing preparation calendar, logistics, and coordination with internal teams, hosts, and travel vendors, researching about other attendees, etc.
Assist with strategic initiatives and special projects as directed by the CEO
Execute projects, working with stakeholders to identify the CEO's deliverables and incorporate timelines into the CEO's workflow
Support activities that exist at the intersection of work and personal, performing occasional errands as needed
Prioritize conflicting needs and handle matters expeditiously and proactively
Provide off‑hour availability via text and work later before a big event
Qualifications
Minimum of 10 years of experience as an executive assistant
BA/BS from a college or university
Experience supporting a C‑Suite Executive at a publicly traded company, ideally a CEO
Comfortable working in a mission‑driven media environment
Expertise working with the Google suite of tools
Experience working with a high degree of professionalism, discretion and confidentiality
Dynamic and proactive, comfortable in a fast‑paced environment
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Base Pay Range $140,000.00/yr - $175,000.00/yr
Hours 9:00 AM-6:30 PM
Responsibilities
Be a strategic partner working alongside the CEO, Chief of Staff (COS), and the rest of the Office of the CEO, to enable the business
Strategically manage the CEO’s fluid calendar, appointments, and travel arrangements, and proactively manage changes and conflicts
Screen and prioritize a heavy and large volume of correspondence and answer inquiries, resolve problems, and make appropriate referrals on behalf of the CEO
Provide support and advice to the CEO and COS on projects and solutions to challenges
Draft and proofread correspondence
Support budget tracking and complete expense reports promptly
Plan and manage logistics for events, including leadership offsite events and social gatherings
Assist with preparing the CEO for meetings by sourcing information, ensuring agendas are provided, and developing briefs
Help prepare the CEO for conference and speaking engagements, including managing preparation calendar, logistics, and coordination with internal teams, hosts, and travel vendors, researching about other attendees, etc.
Assist with strategic initiatives and special projects as directed by the CEO
Execute projects, working with stakeholders to identify the CEO's deliverables and incorporate timelines into the CEO's workflow
Support activities that exist at the intersection of work and personal, performing occasional errands as needed
Prioritize conflicting needs and handle matters expeditiously and proactively
Provide off‑hour availability via text and work later before a big event
Qualifications
Minimum of 10 years of experience as an executive assistant
BA/BS from a college or university
Experience supporting a C‑Suite Executive at a publicly traded company, ideally a CEO
Comfortable working in a mission‑driven media environment
Expertise working with the Google suite of tools
Experience working with a high degree of professionalism, discretion and confidentiality
Dynamic and proactive, comfortable in a fast‑paced environment
#J-18808-Ljbffr