Business of Home is hiring: Procurement Specialist & Studio Coordinator in San M

Job Post

Procurement Specialist & Studio Coordinator

Company: Peltier Interiors

Location: San Marino

Duration: Full-time

Salary: 50-100k

Job Description

• Note: This is not a design position. Ideal for someone who excels in logistics, organization, communication, and vendor coordination. This position is onsite only and will not involve interior design work. This is not a remote position.
• Peltier Interiors is a boutique design studio focused on high-end residential projects with a commitment to detail, creativity, and client experience. We’re looking for a sharp, proactive Procurement Specialist & Studio Coordinator who thrives in a fast‑paced environment, keeps the studio running like a well‑oiled machine, and supports our design team with procurement and project execution from start to finish.

You’ll Be Great In This Role If You Are:

• Exceptionally organized and detail‑oriented
• Experienced in managing orders, vendors, and budgets
• Skilled at managing multiple priorities and shifting timelines
• A strong communicator with a professional, warm demeanor
• Comfortable working independently and collaboratively
• A natural problem‑solver with a proactive attitude
• Excited to keep things moving behind the scenes so great design can shine

Job Requirements

• Initiate and manage purchase orders, invoices, proposals, and payments
• Place and track furniture, finish, and material orders from quote to delivery
• Monitor lead times, track open orders, and resolve delivery or quality issues
• File necessary claims with vendors and liaise with warehouses on receiving
• Communicate regularly with vendors, manufacturers, and the internal team
• Maintain accurate records in Studio Designer, keeping logs up to date
• Create and manage client budgets, allowances, and install schedules
• Generate weekly Looking Ahead reports to keep project teams aligned
• Follow up with design/ownership teams about deadlines and outstanding decisions
• Attend and run weekly internal meetings and take detailed notes and follow‑up actions
• Manage team tasks in Monday.com
• Maintain strong internal systems and workflows that support team efficiency
• Prepare weekly reports and meet with lead designers for project updates
• Product entering and proposal/invoice generations
• Create spec books – with pictures and info. Data entry for the contractor
• Notes and communication to clients, post client meetings
• Maintain project Google Drive folders and organize digital records
• Experience managing project timelines, milestones, and client communications
• Schedule client meetings, site visits, vendor appointments, and installations as needed
• Coordinate time billing invoices and correspondence with accounting
• Support firm principals with calendar management, travel, and scheduling
• Help with installations and photoshoots as needed
• Create end‑of‑project client packages (paint schedules, care instructions, contact lists)
• Coordinate and assist with referral gifts and business development outreach
• Financial recaps for clients – tracking to budget/receipts centralized
• Reconciling weekly uncategorized expenses
• Assist with studio Operations

About Our Company

Peltier Interiors is a boutique design studio focused on high‑end residential projects with a commitment to detail, creativity, and client experience.

Website: peltierinteriors.com

Contact: Liza Ko, Director of Operations

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