Executive Business Partner
Presence-Based® Coaching, Oregon, IL, United States
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Direct message the job poster from Presence-Based® Coaching
Executive Coach to World Class Creators | Host of Good Work | Helping Entrepreneurs Navigate the Inner Journey of Outward Success About the Work
This role will be the primary support role for Barrett Brooks, CEO of both Presence-Based Coaching and Good Work. Presence-Based Coaching has a 20-year legacy of delivering world class coach certification training programs to aspiring and experienced coaches. Good Work is the umbrella for Barrett's 1:1 executive coaching work with world class creators, his podcast, and his newsletter.
Our mission is to help high-performing creators, leaders, and entrepreneurs transform their inner lives so they can thrive in their outer world: their companies, their families, and their communities.
We work with:
Seven-figure creators at the top of their industries
Leaders and coaches committed to presence, wholeness, and deep service
We support them through:
1:1 coaching
Group coaching programs
Leadership development training (Presence-Based Leadership)
Coach certification training (Presence-Based Coaching)
About the Role
Important: this role requires you to be based in Portland, Oregon full-time, with in-person working sessions multiple times per week.
This is not a traditional EA role. It is a high-level Executive Business Partner position designed for someone who wants to grow into a Chief of Staff over time.
Your job is to free up my time, energy, and attention for the work only I can do:
Creating vision and strategy
Leading the team
Coaching with clients
Writing and podcasting
Delivering training
Speaking
This role blends:
Executive assistant
Research coordinator
Podcast guest manager
Community & relationship manager
Wellness & logistics organizer
Second brain builder
Rhythm & routine architect
Who This Role Is For
This is a role for someone who loves being at the center of a founder’s world, not someone who wants to tolerate it. You’ll thrive here if you are:
Deeply organized & operationally brilliant : You love bringing order to complexity, building elegant systems, and keeping trains running on time... even when there are 14 trains and 9 different destinations.
Emotionally intelligent : You can handle emotional nuance, high-stakes client situations, and relational complexity without absorbing it.
Steady, grounded, and proactive:
You feel energized, not overwhelmed, by being someone’s right hand.
Detail-obsessed:
You catch the things other people don’t. You love precision. You care about the small touches.
Relationship-oriented:
You understand that high-performing people feel lonely and unseen. You treat clients, guests, and partners with warmth, presence, and professionalism.
Hungry to grow:
You’re looking for more than “admin work.” You want strategic exposure, real autonomy, and a path to greater responsibility.
Based in Portland, OR and excited to work in-person:
You appreciate that some of the most important work happens at a kitchen table, a whiteboard, or together during deep work sessions.
Who This Role Is Not For
Do not apply if:
You want a predictable corporate job
You get overwhelmed easily
You want a narrow, task-oriented role
You need to be told exactly what to do
You avoid emotional intensity of your work (our coaching and training work is deeply personal to our clients and students)
You prefer rigid boundaries over dynamic partnership
You struggle to manage many moving pieces
You dislike being involved in a founder’s whole ecosystem
Your Core Responsibilities
Executive Operations & Rhythm Management
Fully manage calendars, email inboxes, and scheduling to help me prioritize what's most important and reach our goals
Ensure no meetings before 10am, no more than two coaching sessions/day, no meetings after 3:30pm unless approved
Maintain weekly non-negotiables (Thursday date night, alternating Friday off, wellness cadence, etc.)
Coordinate all personal and family appointments to preserve energy, focus, and recovery
Hold the line on priorities Barrett might otherwise overcommit to
Run weekly in-person working sessions to process inbox, tasks, and follow-ups
Maintain habit trackers, systems, and digital organization across tools
Client Experience & Relationship Management
You will create a world-class ecosystem for coaching clients
Own client onboarding, scheduling, renewals, completion, midpoint check‑ins
Build a system for delivering recordings, transcripts, and notes automatically
Track birthdays, milestones, illness, life events to help clients feel supported and cared for
Anticipate client churn risk before it happens
Ensure every client has access to sessions at times that work for both of us
Support Barrett in maintaining high-level relational presence and connection
Manage gifting, card sending, and meaningful touchpoints
Podcast Guest & Research Operations
Prepare research dossiers and background briefs
Coordinate outreach, scheduling, prep, and hospitality
Track down hard-to-find contact info and secure warm intros
Ensure each guest has a world-class experience from start to finish
Send personalized follow-up notes, gifts, and targeted intro requests after episodes go live
Content & Writing Support
Ensure weekly newsletter rhythm is maintained
Upload and organize client notes for writing and content needs
Coordinate needs from all marketing contractors to prioritize my time for content production
Create systems for turning book and written notes into usable digital content
Community & Network Stewardship
You will help maintain the top 100–150 most important relationships in Barrett’s world.
Maintain birthdays, life updates, and touchpoints
Coordinate sending 3x per year life updates
Share relevant articles, ideas, or connections to keep relationships warm
Coordinate dinners, lunches, and events when traveling
Presence-Based Coaching (PBC) Operations Support
Work directly with PBC CMO on marketing assets and audience-building
Work with PBC student experience manager on logistics, travel, and training preparation
Ensure course materials, manuals, and prep work are prepped for all trainings
Prepare quarterly updates for investors, partners, and the PBC community
Wellness & Lifestyle Support
Maintain recurring rhythm with all relevant health providers
Ensure all wellness appointments support performance and recovery
Coordinate with travel schedules to reduce fatigue and improve sustainability
Travel Logistics & Event Coordination
Plan travel with attention to food, hydration, energy management, recovery, and constraints
Prioritize high-value connections in cities Barrett visits
Coordinate speaking gigs, workshops, and private dinners
Reduce friction: food, water, room setup, schedule spacing, travel recovery
What We’re Looking For (Minimum Requirements)
These are the foundations that will help someone feel confident and successful in this role.
5+ years of experience supporting a founder, CEO, or senior leader in a fast-moving, high-responsibility environment (startup, founder-led business, or small team with big ambitions)
A background as a senior EA, Executive Business Partner, operations lead, or Chief-of-Staff-adjacent role, where you had real ownership over calendars, priorities, systems, and follow-through—not just task execution
Strong judgment around time, energy, and boundaries, with hands‑on experience managing complex calendars and inboxes in Google Workspace
Clear, thoughtful written communication, including emails, briefs, notes, and internal documentation that sound human and require little revision
Comfort building and maintaining systems, with practical experience using modern software tools
Experience handling sensitive, personal, or confidential information with care, discretion, and good judgment
Enjoyment of close partnership with a founder, across work, logistics, relationships, and priorities. This role is integrated, not siloed
Based in Portland, OR, and genuinely excited about regular in-person work
Helpful Experience (Nice to Have, Not Required)
These aren’t required, but they’ll help someone ramp faster or grow further in the role.
Experience in the creator economy
Exposure to coaching, leadership development, or adjacent fields, with comfort navigating emotionally nuanced, high-trust client relationships
Experience with CRM or relationship-management systems, especially in high‑touch or referral-driven environments
Event, retreat, or travel coordination experience, particularly for founders who travel often or host intimate gatherings
Experience supporting multiple interconnected businesses or wearing several operational hats at once
Background in education, training, or professional services, where quality, trust, and relationships matter as much as efficiency
If this role feels like a stretch in the right direction, and the kind of work you want to grow into, we encourage you to apply.
Compensation, Benefits, and Support
Salary range: $75,000–$95,000, depending on experience, scope of ownership, and readiness to take on responsibility
Health insurance - We fully cover the cost of a Silver-level ACA marketplace–equivalent health insurance plan for you. Dependent coverage and other elective benefits (dental, vision, etc.) are available at employee cost through our benefits platform
Flexible paid time off of up to four weeks per year, including vacation and sick time
Flexibility within clear boundaries. The work is demanding, but we care about energy, rest, and recovery
In-person work with a human rhythm, not an “always-on” culture
Occasional travel for retreats, events, or gatherings (with all expenses covered)
Seniority level Mid‑Senior level
Employment type Full-time
Job function Business Development and Sales
Industries Professional Training and Coaching
Referrals increase your chances of interviewing at Presence-Based® Coaching by 2x
Get notified about new Business Partner jobs in
Portland, Oregon Metropolitan Area .
#J-18808-Ljbffr
Direct message the job poster from Presence-Based® Coaching
Executive Coach to World Class Creators | Host of Good Work | Helping Entrepreneurs Navigate the Inner Journey of Outward Success About the Work
This role will be the primary support role for Barrett Brooks, CEO of both Presence-Based Coaching and Good Work. Presence-Based Coaching has a 20-year legacy of delivering world class coach certification training programs to aspiring and experienced coaches. Good Work is the umbrella for Barrett's 1:1 executive coaching work with world class creators, his podcast, and his newsletter.
Our mission is to help high-performing creators, leaders, and entrepreneurs transform their inner lives so they can thrive in their outer world: their companies, their families, and their communities.
We work with:
Seven-figure creators at the top of their industries
Leaders and coaches committed to presence, wholeness, and deep service
We support them through:
1:1 coaching
Group coaching programs
Leadership development training (Presence-Based Leadership)
Coach certification training (Presence-Based Coaching)
About the Role
Important: this role requires you to be based in Portland, Oregon full-time, with in-person working sessions multiple times per week.
This is not a traditional EA role. It is a high-level Executive Business Partner position designed for someone who wants to grow into a Chief of Staff over time.
Your job is to free up my time, energy, and attention for the work only I can do:
Creating vision and strategy
Leading the team
Coaching with clients
Writing and podcasting
Delivering training
Speaking
This role blends:
Executive assistant
Research coordinator
Podcast guest manager
Community & relationship manager
Wellness & logistics organizer
Second brain builder
Rhythm & routine architect
Who This Role Is For
This is a role for someone who loves being at the center of a founder’s world, not someone who wants to tolerate it. You’ll thrive here if you are:
Deeply organized & operationally brilliant : You love bringing order to complexity, building elegant systems, and keeping trains running on time... even when there are 14 trains and 9 different destinations.
Emotionally intelligent : You can handle emotional nuance, high-stakes client situations, and relational complexity without absorbing it.
Steady, grounded, and proactive:
You feel energized, not overwhelmed, by being someone’s right hand.
Detail-obsessed:
You catch the things other people don’t. You love precision. You care about the small touches.
Relationship-oriented:
You understand that high-performing people feel lonely and unseen. You treat clients, guests, and partners with warmth, presence, and professionalism.
Hungry to grow:
You’re looking for more than “admin work.” You want strategic exposure, real autonomy, and a path to greater responsibility.
Based in Portland, OR and excited to work in-person:
You appreciate that some of the most important work happens at a kitchen table, a whiteboard, or together during deep work sessions.
Who This Role Is Not For
Do not apply if:
You want a predictable corporate job
You get overwhelmed easily
You want a narrow, task-oriented role
You need to be told exactly what to do
You avoid emotional intensity of your work (our coaching and training work is deeply personal to our clients and students)
You prefer rigid boundaries over dynamic partnership
You struggle to manage many moving pieces
You dislike being involved in a founder’s whole ecosystem
Your Core Responsibilities
Executive Operations & Rhythm Management
Fully manage calendars, email inboxes, and scheduling to help me prioritize what's most important and reach our goals
Ensure no meetings before 10am, no more than two coaching sessions/day, no meetings after 3:30pm unless approved
Maintain weekly non-negotiables (Thursday date night, alternating Friday off, wellness cadence, etc.)
Coordinate all personal and family appointments to preserve energy, focus, and recovery
Hold the line on priorities Barrett might otherwise overcommit to
Run weekly in-person working sessions to process inbox, tasks, and follow-ups
Maintain habit trackers, systems, and digital organization across tools
Client Experience & Relationship Management
You will create a world-class ecosystem for coaching clients
Own client onboarding, scheduling, renewals, completion, midpoint check‑ins
Build a system for delivering recordings, transcripts, and notes automatically
Track birthdays, milestones, illness, life events to help clients feel supported and cared for
Anticipate client churn risk before it happens
Ensure every client has access to sessions at times that work for both of us
Support Barrett in maintaining high-level relational presence and connection
Manage gifting, card sending, and meaningful touchpoints
Podcast Guest & Research Operations
Prepare research dossiers and background briefs
Coordinate outreach, scheduling, prep, and hospitality
Track down hard-to-find contact info and secure warm intros
Ensure each guest has a world-class experience from start to finish
Send personalized follow-up notes, gifts, and targeted intro requests after episodes go live
Content & Writing Support
Ensure weekly newsletter rhythm is maintained
Upload and organize client notes for writing and content needs
Coordinate needs from all marketing contractors to prioritize my time for content production
Create systems for turning book and written notes into usable digital content
Community & Network Stewardship
You will help maintain the top 100–150 most important relationships in Barrett’s world.
Maintain birthdays, life updates, and touchpoints
Coordinate sending 3x per year life updates
Share relevant articles, ideas, or connections to keep relationships warm
Coordinate dinners, lunches, and events when traveling
Presence-Based Coaching (PBC) Operations Support
Work directly with PBC CMO on marketing assets and audience-building
Work with PBC student experience manager on logistics, travel, and training preparation
Ensure course materials, manuals, and prep work are prepped for all trainings
Prepare quarterly updates for investors, partners, and the PBC community
Wellness & Lifestyle Support
Maintain recurring rhythm with all relevant health providers
Ensure all wellness appointments support performance and recovery
Coordinate with travel schedules to reduce fatigue and improve sustainability
Travel Logistics & Event Coordination
Plan travel with attention to food, hydration, energy management, recovery, and constraints
Prioritize high-value connections in cities Barrett visits
Coordinate speaking gigs, workshops, and private dinners
Reduce friction: food, water, room setup, schedule spacing, travel recovery
What We’re Looking For (Minimum Requirements)
These are the foundations that will help someone feel confident and successful in this role.
5+ years of experience supporting a founder, CEO, or senior leader in a fast-moving, high-responsibility environment (startup, founder-led business, or small team with big ambitions)
A background as a senior EA, Executive Business Partner, operations lead, or Chief-of-Staff-adjacent role, where you had real ownership over calendars, priorities, systems, and follow-through—not just task execution
Strong judgment around time, energy, and boundaries, with hands‑on experience managing complex calendars and inboxes in Google Workspace
Clear, thoughtful written communication, including emails, briefs, notes, and internal documentation that sound human and require little revision
Comfort building and maintaining systems, with practical experience using modern software tools
Experience handling sensitive, personal, or confidential information with care, discretion, and good judgment
Enjoyment of close partnership with a founder, across work, logistics, relationships, and priorities. This role is integrated, not siloed
Based in Portland, OR, and genuinely excited about regular in-person work
Helpful Experience (Nice to Have, Not Required)
These aren’t required, but they’ll help someone ramp faster or grow further in the role.
Experience in the creator economy
Exposure to coaching, leadership development, or adjacent fields, with comfort navigating emotionally nuanced, high-trust client relationships
Experience with CRM or relationship-management systems, especially in high‑touch or referral-driven environments
Event, retreat, or travel coordination experience, particularly for founders who travel often or host intimate gatherings
Experience supporting multiple interconnected businesses or wearing several operational hats at once
Background in education, training, or professional services, where quality, trust, and relationships matter as much as efficiency
If this role feels like a stretch in the right direction, and the kind of work you want to grow into, we encourage you to apply.
Compensation, Benefits, and Support
Salary range: $75,000–$95,000, depending on experience, scope of ownership, and readiness to take on responsibility
Health insurance - We fully cover the cost of a Silver-level ACA marketplace–equivalent health insurance plan for you. Dependent coverage and other elective benefits (dental, vision, etc.) are available at employee cost through our benefits platform
Flexible paid time off of up to four weeks per year, including vacation and sick time
Flexibility within clear boundaries. The work is demanding, but we care about energy, rest, and recovery
In-person work with a human rhythm, not an “always-on” culture
Occasional travel for retreats, events, or gatherings (with all expenses covered)
Seniority level Mid‑Senior level
Employment type Full-time
Job function Business Development and Sales
Industries Professional Training and Coaching
Referrals increase your chances of interviewing at Presence-Based® Coaching by 2x
Get notified about new Business Partner jobs in
Portland, Oregon Metropolitan Area .
#J-18808-Ljbffr