Administrative Specialist II

**Agency**Dept of Transportation**Division**State Hwy Administrator - Div of Hwys**Job Classification Title**Administrative Specialist II (S)**Position Number**60025073**Grade**NC09It’s the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation.**Description of Work**This position will assist the Business Officer II and State Maintenance Engineer in the day-to-day business and administrative operations of the State Maintenance Operations Unit. This position manages purchasing and payment of invoices, Purchasing Card reconciliation, expense vouchers, and office supplies. This position will assist with contracts and contract invoicing. Manages records retention, archival and disposal activities. This position will assist the Business Officer II with monitoring the State Maintenance Operations budget including the fuel site maintenance and replacement program. This position maintains strict confidentiality on all matters and provides a high level of responsiveness to requests. Maintains and manages the Service Award program for State Maintenance Operations employees. Running quarterly reports and processing service award orders in SAP. Provides support for State Maintenance Operations in planning and coordination of METTS and academies. This position will perform administrative functions for State Maintenance Operations including organizing and maintaining training materials, scheduling meetings and trainings, answering phones, and serves as back-up receptionist. Other duties as assigned.**Knowledge Skills and Abilities/Management Preferences****Salary Grade and Salary Range:** **NC09 / $39,671 - $69,426****Management prefers applicants with the following:*** Demonstrated ability to handle multiple tasks and projects and

prioritize work, organize files and be flexible with changes in work assignments and deadlines.* Demonstrated ability to establish and maintain effective working relationships with associates, officials and the public.* Demonstrated ability to gather, organize and analyze financial information and other data.* Experience in computer software programs including Microsoft Word, Adobe, Outlook, Excel and SAP.* Experience working with contract invoicing, accounts payable deadlines, time sensitive documentation, and purchasing card reconciliations.**Minimum Education and Experience**Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.**EEO Statement**The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.**Recruiter:**Jeanetta Perry**Email:**DOT-WorkdayJobRecruitment@ncdot.gov #J-18808-Ljbffr