Infinity Residential
The Property Administrator provides administrative and operational support to property management staff, ensuring the smooth day-to-day management of residential and/or commercial properties. This role serves as a key point of contact for tenants, vendors, and internal teams, handling documentation, communications, and coordination to maintain efficient property operations.
Key Responsibilities Administrative Support
Assist owner with daily administrative tasks
Assist with maintaining accurate property records, leases, contracts, and tenant files
Prepare correspondence, reports, and notices
Prepare management agreements
Manage filing systems (digital and physical)
Assist with business development
Assist with vacation rentals
Serve as a first point of contact for tenant inquiries and requests
Assist with coordinating move-ins, move-outs, and lease renewals
Track and follow up on maintenance requests and service issues
Ensure timely and professional communication with tenants
Financial & Lease Administration
Assist with invoicing, and expense tracking
Assist with processing purchase orders, vendor invoices, and payments
Support budgeting and monthly reporting as needed
Assist with monitoring lease compliance and critical dates
Oversee Eviction Process/track dates/court appearances
Schedule maintenance, inspections, and repairs
Communicate with contractors and service providers
Track work orders and ensure completion documentation is received
Maintain vendor contact lists and insurance recordsWork directly with insurance adjustors on claims
Compliance & Reporting
Help ensure properties comply with company policies and regulations
Assist with audits, inspections, and compliance documentation
Generate routine reports for management
Qualifications & Skills Required
Bachelor’s Degree
Previous administrative or office support experience
Strong organizational and time-management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, Outlook)
Preferred
Experience in property management or real estate
Familiarity with property management software (e.g., Yardi, AppFolio, MRI)
Basic understanding of leases and property operations
Personal Attributes
Detail-oriented and highly organized
Professional, courteous, and customer-focused
Ability to multitask and prioritize in a fast-paced environment
Reliable and proactive team player
Working Conditions
Office-based with occasional site visits
Standard business hours (may vary depending on property needs)
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Key Responsibilities Administrative Support
Assist owner with daily administrative tasks
Assist with maintaining accurate property records, leases, contracts, and tenant files
Prepare correspondence, reports, and notices
Prepare management agreements
Manage filing systems (digital and physical)
Assist with business development
Assist with vacation rentals
Serve as a first point of contact for tenant inquiries and requests
Assist with coordinating move-ins, move-outs, and lease renewals
Track and follow up on maintenance requests and service issues
Ensure timely and professional communication with tenants
Financial & Lease Administration
Assist with invoicing, and expense tracking
Assist with processing purchase orders, vendor invoices, and payments
Support budgeting and monthly reporting as needed
Assist with monitoring lease compliance and critical dates
Oversee Eviction Process/track dates/court appearances
Schedule maintenance, inspections, and repairs
Communicate with contractors and service providers
Track work orders and ensure completion documentation is received
Maintain vendor contact lists and insurance recordsWork directly with insurance adjustors on claims
Compliance & Reporting
Help ensure properties comply with company policies and regulations
Assist with audits, inspections, and compliance documentation
Generate routine reports for management
Qualifications & Skills Required
Bachelor’s Degree
Previous administrative or office support experience
Strong organizational and time-management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, Outlook)
Preferred
Experience in property management or real estate
Familiarity with property management software (e.g., Yardi, AppFolio, MRI)
Basic understanding of leases and property operations
Personal Attributes
Detail-oriented and highly organized
Professional, courteous, and customer-focused
Ability to multitask and prioritize in a fast-paced environment
Reliable and proactive team player
Working Conditions
Office-based with occasional site visits
Standard business hours (may vary depending on property needs)
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