Seattle Staffing
Maintenance Assistant
Are you an organized, detail-focused operations professional who enjoys balancing administrative tasks with parts, vendor, and workflow coordination? We're partnering with a mission-driven nonprofit seeking a Maintenance Assistant to support daily maintenance operations, parts ordering, billing, inventory, and vendor communication within their transportation division. Coordinate vendor payments, reconcile pricing discrepancies, and track invoices Enter maintenance work orders into the EAM system and generate/schedule daily PMI tasks Order, receive, and stock parts; maintain inventory and update pricing records Create customer invoices and month-end statements, verify accuracy, and manage billing files Monitor the maintenance budget and assist with resolving discrepancies Initiate and track warranty claims, coordinate returns, and verify credits from vendors Provide administrative support including filing, payroll entry, supply organization, and phone support What Your Work History Should Show Experience in bookkeeping, financial administration, office support, or parts counter operations Familiarity with automotive parts identification, inventory control, or purchasing Proficiency with Microsoft Excel, Outlook, and Word Strong organization skills and attention to detail Experience coordinating with vendors, processing payments, or managing billing Additional Details Location: Seattle, WA (Onsite, Monday--Friday, 8:00 AM--4:30 PM) Pay Range: $22.58--$25/hour DOE Assignment Type: Direct Hire Physical Requirements: Office-based with occasional lifting (15--75 lbs.) Compliance: Must pass a criminal background check and hold a WA State Driver's License
Are you an organized, detail-focused operations professional who enjoys balancing administrative tasks with parts, vendor, and workflow coordination? We're partnering with a mission-driven nonprofit seeking a Maintenance Assistant to support daily maintenance operations, parts ordering, billing, inventory, and vendor communication within their transportation division. Coordinate vendor payments, reconcile pricing discrepancies, and track invoices Enter maintenance work orders into the EAM system and generate/schedule daily PMI tasks Order, receive, and stock parts; maintain inventory and update pricing records Create customer invoices and month-end statements, verify accuracy, and manage billing files Monitor the maintenance budget and assist with resolving discrepancies Initiate and track warranty claims, coordinate returns, and verify credits from vendors Provide administrative support including filing, payroll entry, supply organization, and phone support What Your Work History Should Show Experience in bookkeeping, financial administration, office support, or parts counter operations Familiarity with automotive parts identification, inventory control, or purchasing Proficiency with Microsoft Excel, Outlook, and Word Strong organization skills and attention to detail Experience coordinating with vendors, processing payments, or managing billing Additional Details Location: Seattle, WA (Onsite, Monday--Friday, 8:00 AM--4:30 PM) Pay Range: $22.58--$25/hour DOE Assignment Type: Direct Hire Physical Requirements: Office-based with occasional lifting (15--75 lbs.) Compliance: Must pass a criminal background check and hold a WA State Driver's License