Part-Time Exhibits Specialist (Hybrid)

The Exhibits Specialist will provide support on multiple levels within the Exhibits team, including documentation, planning, sourcing, maintenance, and management of Exhibits projects.

Responsibilities

Assist with executing all Exhibits support processes, including but not limited to ancillary order placement, documentation, and tracking

Manage order updating

Create management orders with standards and a limited project scope

Conduct online portal (OLP), OE, and spreadsheet audits

Assist with general Exhibits email inquiries and shared email box management

Process standard non-graphic accessories orders as needed

Pull reports as required from sources, including but not limited to Salesforce, OLP, and OE

Assist with summarizing and analyzing expenses and expense reporting

Develop and implement targeted email communications to promote Exhibits items

Organize spreadsheet data, including show updates, while overseeing Salesforce data entry and management

Capture meeting discussions by accurately notating comprehensive recaps

Requirements

Minimum of 2-4 years of administrative support experience

Strong understanding of exhibits operations to support Exhibits Coordinators, Administrators, and Solutions Managers as needed

Excellent verbal and written communication skills

Detail-oriented with the ability to prioritize tasks and consistently meet deadlines

Capable of working well as part of a team and independently

Proficient in Microsoft Office Suite; knowledge of Salesforce is a plus

High School Diploma or equivalent

Aligning With Our Values for Success

Demonstrate Core Values of Caring, Commitment, Integrity, Spirit, Responsiveness, Inclusivity, and Teamwork

Ability to perform as a responsible ESOP owner by making daily decisions to benefit the client and the company

Treat all internal and external customers with courtesy and respect, as outlined in our Blue Diamond Customer Service Program

Note: The roles and responsibilities outlined in this job description are not exhaustive and may be subject to change. Additional tasks may be assigned as needed to meet the evolving needs of the company.

Seniority level

Entry level

Employment type

Part-time

Job function

Other

Industries

IT Services and IT Consulting

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