Clearance Jobs
divh2Administrative Specialist/h2pThe Administrative Specialist provides comprehensive administrative and operational support to ensure the smooth and efficient functioning of an office, project, or program. This role involves managing daily workflows, coordinating meetings and events, supporting process improvement initiatives, and serving as a key point of contact across multiple levels of the organization./ppKey Responsibilities:/pulliCoordinate and manage office operations, including scheduling, meetings, events, and off-site activities./liliDraft, proofread, and edit correspondence and original written materials for leadership and team members./liliOversee administrative projects such as office moves, construction, or renovationsensuring minimal operational disruption./liliProvide back-up administrative coverage across the work unit to maintain seamless support./liliTrack and follow through on action items, tasks, and project deliverables to ensure completion and accountability./liliInterpret and apply established policies and procedures, addressing unique or complex situations as needed./liliReview documentation for accuracy and completeness, contributing to process improvement and quality assurance efforts./liliServe as a liaison between staff, leadership, and external contacts, exercising professionalism, discretion, and sound judgment./liliMentor and support less-experienced administrative staff, fostering consistency in processes and best practices./li/ulpQualifications:/pulli4+ years of administrative support experience demonstrating progressive responsibility, independence, and problem-solving ability. (Relevant education may substitute for up to one year of experience.)/liliAdvanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)./liliStrong organizational and time management skills with the ability to adapt to changing priorities./liliExcellent written and verbal communication skills; ability to draft clear, professional correspondence and reports./liliProven ability to manage multiple tasks, coordinate logistics, and meet deadlines under limited supervision./liliStrong interpersonal and representational skills, including tact, diplomacy, and professionalism in stakeholder interactions./liliAbility to train and guide junior administrative staff, promoting understanding of policies and procedures./li/ul/div