Executive Assistant
Amazon Advertising is on the lookout for an exceptional Executive Assistant who is eager to work on a fast-paced and growing team, within a constantly evolving industry. This role will support two directors with the possibility of a third, and will require an individual with flexibility, strong business acumen, superior attention to detail, the desire to learn, and a sense of humor. This position requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests across global teams and working closely with other Executive Assistants throughout the organization. The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements. The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. We are looking for someone motivated, with a proven history of high performance and the ability to operate under pressure. The ideal candidate is confident, enthusiastic, resourceful, tech-savvy, forward-thinking, self-motivated, and a creative problem solver. They constantly seek out areas of improvement and work to find solutions. They are not content with the status quo and aim to invent and simplify processes and programs. A relentless bias for action and effective communication at all levels is a must. This person will have a high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives. This position will work closely with a team of Executive Assistants to facilitate key team activities and projects. The ability to work independently and collaboratively with a strong sense of ownership, bias for action, and customer obsession is highly valued.
Key job responsibilities include managing fluid calendar requests, meeting invites and conference room logistics, and floor access; working across time zones; managing large event logistics, catering, accommodations, and materials; planning space for the team and facilitating office moves; improving morale, helping recognize outstanding efforts, having fun at work, and encouraging others to do the same; attending key meetings, tracking and helping drive completion of key deliverables, and following up on outstanding items; driving team activities; updating team organizational charts; managing workflows that require approvals; planning travel and accommodating changes; and processing expense reports.
About the team: The Brand Products and Solutions team raise expectations of what advertising can be. For customers, this means delivering the most relevant, useful or entertaining ad experiences they will see from the brands they know and love. For advertisers, this means unprecedented access to a canvas built to reach the right customer in breakthrough ways that only Amazon can.
The Campaign and Creative Services (CCS) organization's mission is to drive advertiser success. Specifically, CCS is responsible for defining and managing customer-obsessed ad policies across the entire advertising business, generating bar-raising creatives, and ensuring timely and flawless campaign execution and support. CCS plays an important role in educating and guiding advertisers toward the best standard or custom solution to meet or exceed their objectives, including assistance navigating the Amazon consumer ecosystem.
Basic qualifications include 3+ years of senior level leadership support, or 1+ years of Amazon experience, high school or equivalent diploma, experience with Microsoft Office products and applications, and experience with executive level calendar management. Preferred qualifications include experience in a fast-paced, high-tech company and experience managing multiple calendars.
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner. Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $50,000/year in our lowest geographic market up to $107,100/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.
In Summary: Amazon is looking for an exceptional Executive Assistant who is eager to work on a fast-paced and growing team . The ideal candidate is confident, enthusiastic, resourceful, tech-savvy, forward-thinking, self-motivated, and a creative problem solver . The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance .
En Español:
Asistente ejecutivo
Amazon Advertising está buscando un asistente ejecutivo excepcional que esté ansioso por trabajar en un equipo rápido y creciente, dentro de una industria en constante evolución. Este papel apoyará a dos directores con la posibilidad de tener un tercero, y requerirá a un individuo con flexibilidad, fuerte perspicacia empresarial, atención superior al detalle, deseo de aprender y sentido del humor. Esta posición requiere atención al detallado, sólidas habilidades organizativas y la capacidad de cumplir plazos ajustados mientras hace malabarismos con múltiples solicitudes críticas entre equipos globales y trabaja estrechamente con otros Asistentes en toda la organización. El individuo en este rol debe entender las prioridades empresariales, demostrar la capacidad para anticiparse proactivamente a las necesidades e impulsar mejoras. Una inclinación implacable para la acción y una comunicación efectiva a todos los niveles es imprescindible. Esta persona tendrá un alto nivel de integridad y discreción en el manejo de información confidencial y profesionalidad al tratar con altos ejecutivos.
Las responsabilidades clave del trabajo incluyen gestionar las solicitudes de calendario fluido, las invitaciones a reuniones y la logística de salas de conferencias, y el acceso al piso; trabajar en diferentes zonas horarias; administrar la logistica de grandes eventos, catering, alojamiento y materiales; planificar espacio para el equipo y facilitar los movimientos de oficina; mejorar la moral, ayudar a reconocer esfuerzos sobresalientes, divertirse en el trabajo y animar a otros a hacer lo mismo; asistir a las reuniones claves, realizar un seguimiento e impulsar la finalización de entregas clave, y dar seguimiento a los artículos sobresalentes; dirigir actividades de equipos; actualizar gráficos organizativos del equipo; gestionar flujos de trabajo que requieren aprobaciones; planear viajes y acomodar cambios; y procesar informes de gastos.
Para los clientes, esto significa ofrecer las experiencias publicitarias más relevantes, útiles o entretenidas que verán de las marcas que conocen y aman.
La misión de la organización Campaign and Creative Services (CCS) es impulsar el éxito del anunciante. Específicamente, CCS es responsable de definir y gestionar las políticas publicitarias obsesivas por los clientes en todo el negocio publicitario, generando creativos que aumentan barras y asegurando una ejecución y soporte oportunos e impecables de la campaña.
Las calificaciones básicas incluyen más de 3 años de apoyo al liderazgo en el nivel superior, o más de 1 año de experiencia en Amazon, diploma secundario o equivalente, experiencia con productos y aplicaciones de Microsoft Office y experiencia con la gestión de calendarios a nivel ejecutivo.
Amazon es un empleador de igualdad de oportunidades y no discrimina sobre la base del estatus de veterano protegido, discapacidad u otro estado legalmente protegido. Nuestra cultura inclusiva empodera a los amazónicos para ofrecer los mejores resultados para nuestros clientes. Si usted tiene una discapacidad y necesita alojamiento o ajuste en el lugar de trabajo durante el proceso de solicitud y contratación, incluido el apoyo para la entrevista o proceso de incorporación, visite https://amazon.jobs/content/en/how-we-hire/accommodations Para obtener más información. Si el país / región en que solicita no está listado, póngase en contacto con su Socio de Reclutamiento. Nuestra compensación refleja el costo del trabajo en varios mercados geográficos de los Estados Unidos. El salario básico para esta posición varía desde $50,000/año en nuestro mercado geográfico más bajo hasta $107,100/a año en nuestro mayor mercado geográfica. La remuneración se basa en una serie de factores incluyendo la ubicación del mercado y puede variar dependiendo del conocimiento, las habilidades y la experiencia relacionadas con el empleo. Amazon es una compañía de compensaciones totales. Dependiendo del puesto ofrecido, la equidad, pagos de inicio de sesión y otras formas de compensación pueden ser proporcionadas como parte de un paquete total de indemnización, además de una gama completa de beneficios médicos, financieros y / u otros. Los beneficios para los empleadosLos candidatos deben presentarse a través de nuestro sitio web interno o externo.