Airwallex
divh2About Airwallex/h2pAirwallex is the only unified payments and financial platform for global businesses. Powered by our unique combination of proprietary infrastructure and software, we empower over 200,000 businesses worldwide
including Brex, Rippling, Navan, Qantas, SHEIN and many more
with fully integrated solutions to manage everything from business accounts, payments, spend management and treasury, to embedded finance at a global scale./ppProudly founded in Melbourne, we have a team of over 2,000 of the brightest and most innovative people in tech across 26 offices around the globe. Valued at US$8 billion and backed by world-leading investors including T. Rowe Price, Visa, Mastercard, Robinhood Ventures, Sequoia, Salesforce Ventures, DST Global, and Lone Pine Capital, Airwallex is leading the charge in building the global payments and financial platform of the future. If youre ready to do the most ambitious work of your career, join us./ph2Attributes We Value/h2pWe hire successful builders with founder-like energy who want real impact, accelerated learning, and true ownership. You bring strong role-related expertise and sharp thinking, and youre motivated by our mission and operating principles. You move fast with good judgment, dig deep with curiosity, and make decisions from first principles, balancing speed and rigor./ppYoure humble and collaborative; turn zero-to-one ideas into real products, and you get stuff done end-to-end. You use AI to work smarter and solve problems faster. Here, youll tackle complex, high-visibility problems with exceptional teammates and grow your career as we build the future of global banking. If that sounds like you, lets build whats next./ph2What Youll Do/h2pThe Executive Assistant will provide support to the Americas-based senior leadership, primarily the VP, Financial
Strategic Partnerships. Acting as the trusted liaison between these executives and their internal/external stakeholders and teams, you will work to ensure that they are able to focus on priority work by leveraging your exceptional organization, communication, and administrative skills to triage and prioritize incoming requests. The role offers a diverse set of responsibilities, as you will also partner with local and global teams to ensure the smooth running of internal events, launch of new initiatives, and onboarding of new starters; you will also provide contingency support for reception and office tasks, as needed./ppThis role is based in San Francisco./ph2Responsibilities/h2pManage and coordinate calendars for multiple senior leaders across different time zones/ppRun team meetings and help with large company meetings such as all hands, offsites etc/ppDesign, implement and support the execution of mechanisms to help the teams of the executives operate more efficiently and effectively (e.g., trackers/status reports, Airwallex partner POC mappings, internal/external QBRs)/ppAct as the point of contact for internal/external stakeholders requiring time and or action from the respective executives/ppProactively coordinate internal and external meetings inc. agenda preparation, venue and technology, documenting minutes, etc./ppConfirm travel arrangements, including (but not limited to) flight and hotel bookings, transfers, visa coordination, and other local requirements/ppPrepare and/or distribute internal communications on behalf of the executives (to include management of team distribution lists)/ppCoordinate company and team events (e.g., sales kickoffs, EOY parties, etc.)/ppAssist in preparing documents and presentations/ppManage invoices and expenses/ppAssist with the coordination of new workplace initiatives/ppOccasionally help with reception, office management, and other project tasks/ph2Who Are You/h2pWere looking for people who meet the minimum requirements for this role. The preferred qualifications are great to have, but are not mandatory./ph2Minimum Qualifications/h2p7 years of experience in EA/ABP role supporting senior executives/ppDiligence, reliability, and a strong sense of responsibility and ownershipparticularly in relation to confidential and sensitive matters/ppAppetite for new challenges and opportunities/ppExperience fostering a positive, spirited and collaborative working environment/ppExceptional written and verbal communication skills/ppFamiliarity with technologies such as Slack, Google Suite, Confluence, and Zoom/ph2Preferred Qualifications/h2pExperience working in one or more fast-paced entrepreneurial/startup environments/ppSome familiarity with fintech/financial services companies and industry terminology/ppBilingual in Mandarin, Chinese/ph2Applicant Safety Policy: Fraud and Third-Party Recruiters/h2pTo protect you from recruitment scams, please be aware that Airwallex will not ask for bank details, sensitive ID numbers (i.e. passport), or any form of payment during the application or interview process. All official communication will come from an @ airwallex.com email address. Please apply only through careers.airwallex.com or our official LinkedIn page./ppAirwallex does not accept unsolicited resumes from search firms/recruiters. Airwallex will not pay any fees to search firms/recruiters if a candidate is submitted by a search firm/recruiter unless an agreement has been entered into with respect to specific open position(s). Search firms/recruiters submitting resumes to Airwallex on an unsolicited basis shall be deemed to accept this condition, regardless of any other provision to the contrary./ph2Equal Opportunity/h2pAirwallex is proud to be an equal opportunity employer. We value diversity and anyone seeking employment at Airwallex is considered based on merit, qualifications, competence and talent. We dont regard color, religion, race, national origin, sexual orientation, ancestry, citizenship, sex, marital or family status, disability, gender, or any other legally protected status when making our hiring decisions. If you have a disability or special need that requires accommodation, please let us know./p/div
including Brex, Rippling, Navan, Qantas, SHEIN and many more
with fully integrated solutions to manage everything from business accounts, payments, spend management and treasury, to embedded finance at a global scale./ppProudly founded in Melbourne, we have a team of over 2,000 of the brightest and most innovative people in tech across 26 offices around the globe. Valued at US$8 billion and backed by world-leading investors including T. Rowe Price, Visa, Mastercard, Robinhood Ventures, Sequoia, Salesforce Ventures, DST Global, and Lone Pine Capital, Airwallex is leading the charge in building the global payments and financial platform of the future. If youre ready to do the most ambitious work of your career, join us./ph2Attributes We Value/h2pWe hire successful builders with founder-like energy who want real impact, accelerated learning, and true ownership. You bring strong role-related expertise and sharp thinking, and youre motivated by our mission and operating principles. You move fast with good judgment, dig deep with curiosity, and make decisions from first principles, balancing speed and rigor./ppYoure humble and collaborative; turn zero-to-one ideas into real products, and you get stuff done end-to-end. You use AI to work smarter and solve problems faster. Here, youll tackle complex, high-visibility problems with exceptional teammates and grow your career as we build the future of global banking. If that sounds like you, lets build whats next./ph2What Youll Do/h2pThe Executive Assistant will provide support to the Americas-based senior leadership, primarily the VP, Financial
Strategic Partnerships. Acting as the trusted liaison between these executives and their internal/external stakeholders and teams, you will work to ensure that they are able to focus on priority work by leveraging your exceptional organization, communication, and administrative skills to triage and prioritize incoming requests. The role offers a diverse set of responsibilities, as you will also partner with local and global teams to ensure the smooth running of internal events, launch of new initiatives, and onboarding of new starters; you will also provide contingency support for reception and office tasks, as needed./ppThis role is based in San Francisco./ph2Responsibilities/h2pManage and coordinate calendars for multiple senior leaders across different time zones/ppRun team meetings and help with large company meetings such as all hands, offsites etc/ppDesign, implement and support the execution of mechanisms to help the teams of the executives operate more efficiently and effectively (e.g., trackers/status reports, Airwallex partner POC mappings, internal/external QBRs)/ppAct as the point of contact for internal/external stakeholders requiring time and or action from the respective executives/ppProactively coordinate internal and external meetings inc. agenda preparation, venue and technology, documenting minutes, etc./ppConfirm travel arrangements, including (but not limited to) flight and hotel bookings, transfers, visa coordination, and other local requirements/ppPrepare and/or distribute internal communications on behalf of the executives (to include management of team distribution lists)/ppCoordinate company and team events (e.g., sales kickoffs, EOY parties, etc.)/ppAssist in preparing documents and presentations/ppManage invoices and expenses/ppAssist with the coordination of new workplace initiatives/ppOccasionally help with reception, office management, and other project tasks/ph2Who Are You/h2pWere looking for people who meet the minimum requirements for this role. The preferred qualifications are great to have, but are not mandatory./ph2Minimum Qualifications/h2p7 years of experience in EA/ABP role supporting senior executives/ppDiligence, reliability, and a strong sense of responsibility and ownershipparticularly in relation to confidential and sensitive matters/ppAppetite for new challenges and opportunities/ppExperience fostering a positive, spirited and collaborative working environment/ppExceptional written and verbal communication skills/ppFamiliarity with technologies such as Slack, Google Suite, Confluence, and Zoom/ph2Preferred Qualifications/h2pExperience working in one or more fast-paced entrepreneurial/startup environments/ppSome familiarity with fintech/financial services companies and industry terminology/ppBilingual in Mandarin, Chinese/ph2Applicant Safety Policy: Fraud and Third-Party Recruiters/h2pTo protect you from recruitment scams, please be aware that Airwallex will not ask for bank details, sensitive ID numbers (i.e. passport), or any form of payment during the application or interview process. All official communication will come from an @ airwallex.com email address. Please apply only through careers.airwallex.com or our official LinkedIn page./ppAirwallex does not accept unsolicited resumes from search firms/recruiters. Airwallex will not pay any fees to search firms/recruiters if a candidate is submitted by a search firm/recruiter unless an agreement has been entered into with respect to specific open position(s). Search firms/recruiters submitting resumes to Airwallex on an unsolicited basis shall be deemed to accept this condition, regardless of any other provision to the contrary./ph2Equal Opportunity/h2pAirwallex is proud to be an equal opportunity employer. We value diversity and anyone seeking employment at Airwallex is considered based on merit, qualifications, competence and talent. We dont regard color, religion, race, national origin, sexual orientation, ancestry, citizenship, sex, marital or family status, disability, gender, or any other legally protected status when making our hiring decisions. If you have a disability or special need that requires accommodation, please let us know./p/div