Purchasing Specialist
Northwest Florida State College, Niceville, Florida, United States, 32578
Job Description:
The individual filling this position is expected to play a positive role in helping the College change as necessary to effectively carry out its mission.
The Purchasing Specialist position is directly accountable to the Director of Purchasing for the following duties and responsibilities: Help maintain vendor registrations in database. Review vendor application forms, input data, set up electronic fund transfer information accurately and create vendor unique identification numbers. Secure price quotes from requestors and verify shipping, delivery and terms prior to completing purchase order (PO). Review requisitions for accuracy and purchasing policy/statute compliance. Obtain all pertinent associated documentation (contracts, emails, quotes, etc.) and ensure relevance/applicability to requisition. Assist with the creation and completion of POs and distribute to vendors/requestors. Track status of any outstanding purchase orders. Work with departments at fiscal year to steadily close out POs and open new standing purchase orders at the start of the next fiscal year. Assist the Director of Purchasing with bid openings by receiving packages and recording documentation received. Support the college's Risk Management Office in obtaining certificate of insurance from vendors. Perform other duties assigned by the Director of Purchasing. Complete annual mandatory compliance training. Perform other duties assigned by the Director of Purchasing. Benefits
Health insurance for employee and dependent coverage available. College-paid basic life insurance for employee with additional coverage for employee and/or dependents at employee's expense College-paid retirement with 3% employee contribution to the Florida Retirement System (FRS) Optional dental and vision insurance at employee's expense Paid leave accrual (sick and vacation/annual leave) Paid time off for designated holidays, winter break, and spring break 36-hour, 4-day workweek (Monday - Thursday) available to many departments Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events Requirements:
High school diploma or equivalent required; Associates degree or higher preferred. Two (2) years' administrative experience recommended. Experience in higher education or governmental accounting preferred. Strong technical proficiency in Microsoft Office software required. Demonstrated excellence in written and oral communication. Strong interpersonal and organizational skills required. Ability to organize, prioritize, multi-task, act independently, work well with others. Experience in purchasing/procurement and Banner 9 preferred.
Additional Information:
Classification:
Career Service
Grant Funded : No
Location:
Niceville
FLSA Status:
Non-Exempt
Application Deadline:
Open until filled. Review of applications will begin immediately.
Application Instructions:
All sections of the application must be completed.
Please provide a complete application package that includes all of the following: NWFSC Application. Resume. A cover letter explaining why you consider yourself qualified for this position.
*After submitting your resume, the following page will allow you to upload additional documents. The maximum allowable size for uploading documents is 10 MB. Documents exceeding 10 MB must be scanned at a lower resolution or divided into separate documents to reduce file size.
If you are disabled and need accommodations in order to participate in the application/selection process, please notify Human Resources before the specified closeout date. All qualified persons will be considered on an equal basis. Any applicant's grievance should be addressed to the Human Resources Executive Director. Northwest Florida State College does not discriminate based on age, color, ethnicity, race, national origin, disability, marital status, pregnancy, religion, genetic information, sex, gender, or any other legally protected classification in its employment practices or its educational programs or activities. In accordance with the Americans with Disabilities Act, NWFSC strictly prohibits the discrimination against qualified individuals with disabilities in job application procedures, hiring, firing, advancement, compensation, job training, and other terms and conditions of employment. Preference will be given to eligible veterans and spouses of veterans for Career Service positions. NWFSC is an Equal Access/Equal Opportunity Institution and a Drug Free Workplace.
The individual filling this position is expected to play a positive role in helping the College change as necessary to effectively carry out its mission.
The Purchasing Specialist position is directly accountable to the Director of Purchasing for the following duties and responsibilities: Help maintain vendor registrations in database. Review vendor application forms, input data, set up electronic fund transfer information accurately and create vendor unique identification numbers. Secure price quotes from requestors and verify shipping, delivery and terms prior to completing purchase order (PO). Review requisitions for accuracy and purchasing policy/statute compliance. Obtain all pertinent associated documentation (contracts, emails, quotes, etc.) and ensure relevance/applicability to requisition. Assist with the creation and completion of POs and distribute to vendors/requestors. Track status of any outstanding purchase orders. Work with departments at fiscal year to steadily close out POs and open new standing purchase orders at the start of the next fiscal year. Assist the Director of Purchasing with bid openings by receiving packages and recording documentation received. Support the college's Risk Management Office in obtaining certificate of insurance from vendors. Perform other duties assigned by the Director of Purchasing. Complete annual mandatory compliance training. Perform other duties assigned by the Director of Purchasing. Benefits
Health insurance for employee and dependent coverage available. College-paid basic life insurance for employee with additional coverage for employee and/or dependents at employee's expense College-paid retirement with 3% employee contribution to the Florida Retirement System (FRS) Optional dental and vision insurance at employee's expense Paid leave accrual (sick and vacation/annual leave) Paid time off for designated holidays, winter break, and spring break 36-hour, 4-day workweek (Monday - Thursday) available to many departments Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events Requirements:
High school diploma or equivalent required; Associates degree or higher preferred. Two (2) years' administrative experience recommended. Experience in higher education or governmental accounting preferred. Strong technical proficiency in Microsoft Office software required. Demonstrated excellence in written and oral communication. Strong interpersonal and organizational skills required. Ability to organize, prioritize, multi-task, act independently, work well with others. Experience in purchasing/procurement and Banner 9 preferred.
Additional Information:
Classification:
Career Service
Grant Funded : No
Location:
Niceville
FLSA Status:
Non-Exempt
Application Deadline:
Open until filled. Review of applications will begin immediately.
Application Instructions:
All sections of the application must be completed.
Please provide a complete application package that includes all of the following: NWFSC Application. Resume. A cover letter explaining why you consider yourself qualified for this position.
*After submitting your resume, the following page will allow you to upload additional documents. The maximum allowable size for uploading documents is 10 MB. Documents exceeding 10 MB must be scanned at a lower resolution or divided into separate documents to reduce file size.
If you are disabled and need accommodations in order to participate in the application/selection process, please notify Human Resources before the specified closeout date. All qualified persons will be considered on an equal basis. Any applicant's grievance should be addressed to the Human Resources Executive Director. Northwest Florida State College does not discriminate based on age, color, ethnicity, race, national origin, disability, marital status, pregnancy, religion, genetic information, sex, gender, or any other legally protected classification in its employment practices or its educational programs or activities. In accordance with the Americans with Disabilities Act, NWFSC strictly prohibits the discrimination against qualified individuals with disabilities in job application procedures, hiring, firing, advancement, compensation, job training, and other terms and conditions of employment. Preference will be given to eligible veterans and spouses of veterans for Career Service positions. NWFSC is an Equal Access/Equal Opportunity Institution and a Drug Free Workplace.