Marketing and Admissions Assistant - School of Medicine
Brigham Young University, Provo, Utah, us, 84605
Overview
Marketing & Admissions Assistant - School of Medicine at Brigham Young University (BYU) supports key operations within the Office of Admissions. The role contributes to program development, policy input, and strategic objectives related to admissions, student wellness, and alumni and premed relations. It also administers the Medical Society and the Summer Premed Research Internship (SPRI) program, including membership tracking, governance support, communications, and coordination of conferences and leadership meetings. The position collaborates with the Director of External Relations and the Admissions team to create recruiting materials and support website development and maintenance aligned with the BYU School of Medicine’s mission to provide a spiritually grounded and scientifically rigorous education for physicians who will serve globally. The role also provides administrative support to the Director and Dean of Admissions, including scheduling recruitment activities, coordinating meeting logistics, scheduling travel, and creating presentations. The incumbent exercises independent judgment in managing daily priorities, planning events, and making recommendations for marketing materials, while referring policy exceptions, major financial decisions, and final determinations to senior leadership. What You Will Be Doing In This Position
Admissions Program Development
Contribute to preparation for short- and long-term objectives related to the Office of Admissions, including integrated curriculum, international enrollment, and premed support programs. Support the development of policies related to admissions and student wellness. Support facility planning for admissions and student experience. Medical Society & Premed Program Administration
Assist with developing the Medical Society, including tracking membership, assisting with bylaws, and managing communications with members and leadership. Coordinate logistics and prepare materials for Medical Society conferences. Prepare and support logistics for Medical Society Leadership meetings. Help facilitate logistics related to the Summer Premed Research Internship (SPRI) program. Marketing
Coordinate with the BYU School of Medicine Director of External Relations and Admissions team to create recruiting materials for the Medical Society and the School of Medicine. Contribute to website development and maintenance for the School of Medicine. Administrative Assistant
Assist with scheduling and coordinating logistics of recruitment activities and other meetings. Develop presentations for the Associate Dean of Admissions. Assist with travel arrangements, spend authorizations, and expense reports as needed. Support the Director and Dean of Admissions as needed. Education/Experience – What Qualifies You
Minimum Required: Bachelor’s degree or five years of experience as an administrative/executive assistant, events coordinator, or the equivalent combination of education and experience. Preferred: Bachelor’s degree and five years of administrative support experience. Experience with Medical Education and/or Marketing. Required – Skills, Abilities, Knowledge, Licenses, Certifications: A firm commitment to BYU Positive attitude See tasks to completion, ensuring stakeholder needs are addressed in a timely manner Collaborative mindset, fostering teamwork and mutual success In-person work Monday–Friday during normal business hours Professional written and verbal communication skills Critical thinking and problem solving Ability to anticipate needs and take initiative on projects Microsoft Office Suite proficiency Exceptional organizational skills Maintain strict confidentiality with sensitive information Ability to travel occasionally Preferred: Extensive knowledge of university organization, infrastructure, policies, procedures, and key personnel Knowledge of relevant university information systems (HR, finance, etc.) Project management skills What We Offer In Return
This position provides a comprehensive benefits package, including: 401(k) with BYU contributions; additional employer contributions based on eligibility Generous vacation and sick time, plus 13 paid holidays Employee assistance program Tuition benefits for employees and eligible family members Access to athletic facilities Medical/dental benefits, short/long-term disability Paid parental and maternity leave Wellness program and on-campus parking Uta passes for employee, spouse, and dependents Discounts at BYU Store and events Pay & Application Details
Pay Grade: 49 Typical Starting Pay: $22.50–$29.25 Application timing:
If the job has a post-end date, the last day to apply is the day before by 11:59 pm MST. If there is no post-end date, the job could close at any time. Required Documents
All Staff positions require a resume. Refer to the Job Posting for any additional required documents. Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend. BYU is an equal opportunity employer, including disability and protected veteran status. BYU is committed to a Christ-centered, inclusive community that values the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and excellence, there is a place for you at BYU.
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Marketing & Admissions Assistant - School of Medicine at Brigham Young University (BYU) supports key operations within the Office of Admissions. The role contributes to program development, policy input, and strategic objectives related to admissions, student wellness, and alumni and premed relations. It also administers the Medical Society and the Summer Premed Research Internship (SPRI) program, including membership tracking, governance support, communications, and coordination of conferences and leadership meetings. The position collaborates with the Director of External Relations and the Admissions team to create recruiting materials and support website development and maintenance aligned with the BYU School of Medicine’s mission to provide a spiritually grounded and scientifically rigorous education for physicians who will serve globally. The role also provides administrative support to the Director and Dean of Admissions, including scheduling recruitment activities, coordinating meeting logistics, scheduling travel, and creating presentations. The incumbent exercises independent judgment in managing daily priorities, planning events, and making recommendations for marketing materials, while referring policy exceptions, major financial decisions, and final determinations to senior leadership. What You Will Be Doing In This Position
Admissions Program Development
Contribute to preparation for short- and long-term objectives related to the Office of Admissions, including integrated curriculum, international enrollment, and premed support programs. Support the development of policies related to admissions and student wellness. Support facility planning for admissions and student experience. Medical Society & Premed Program Administration
Assist with developing the Medical Society, including tracking membership, assisting with bylaws, and managing communications with members and leadership. Coordinate logistics and prepare materials for Medical Society conferences. Prepare and support logistics for Medical Society Leadership meetings. Help facilitate logistics related to the Summer Premed Research Internship (SPRI) program. Marketing
Coordinate with the BYU School of Medicine Director of External Relations and Admissions team to create recruiting materials for the Medical Society and the School of Medicine. Contribute to website development and maintenance for the School of Medicine. Administrative Assistant
Assist with scheduling and coordinating logistics of recruitment activities and other meetings. Develop presentations for the Associate Dean of Admissions. Assist with travel arrangements, spend authorizations, and expense reports as needed. Support the Director and Dean of Admissions as needed. Education/Experience – What Qualifies You
Minimum Required: Bachelor’s degree or five years of experience as an administrative/executive assistant, events coordinator, or the equivalent combination of education and experience. Preferred: Bachelor’s degree and five years of administrative support experience. Experience with Medical Education and/or Marketing. Required – Skills, Abilities, Knowledge, Licenses, Certifications: A firm commitment to BYU Positive attitude See tasks to completion, ensuring stakeholder needs are addressed in a timely manner Collaborative mindset, fostering teamwork and mutual success In-person work Monday–Friday during normal business hours Professional written and verbal communication skills Critical thinking and problem solving Ability to anticipate needs and take initiative on projects Microsoft Office Suite proficiency Exceptional organizational skills Maintain strict confidentiality with sensitive information Ability to travel occasionally Preferred: Extensive knowledge of university organization, infrastructure, policies, procedures, and key personnel Knowledge of relevant university information systems (HR, finance, etc.) Project management skills What We Offer In Return
This position provides a comprehensive benefits package, including: 401(k) with BYU contributions; additional employer contributions based on eligibility Generous vacation and sick time, plus 13 paid holidays Employee assistance program Tuition benefits for employees and eligible family members Access to athletic facilities Medical/dental benefits, short/long-term disability Paid parental and maternity leave Wellness program and on-campus parking Uta passes for employee, spouse, and dependents Discounts at BYU Store and events Pay & Application Details
Pay Grade: 49 Typical Starting Pay: $22.50–$29.25 Application timing:
If the job has a post-end date, the last day to apply is the day before by 11:59 pm MST. If there is no post-end date, the job could close at any time. Required Documents
All Staff positions require a resume. Refer to the Job Posting for any additional required documents. Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend. BYU is an equal opportunity employer, including disability and protected veteran status. BYU is committed to a Christ-centered, inclusive community that values the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and excellence, there is a place for you at BYU.
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