Human Resources Specialist IV - Recruitment Specialist
North Penn School District, Lansdale, Pennsylvania, United States
Overview
The North Penn School District seeks to develop a community that values and adapts to diversity. We strive to acknowledge, respect, understand, and celebrate the dynamics of racial and cultural differences. Through the development of culturally proficient staff, the establishment of structures that promote equitable opportunities, and partnerships with families and students, our school district will create an environment of respect where all members of the school community are empowered to learn, grow, and appreciate one another. We look forward to your interest!
Position Details Title:
Human Resources Specialist IV - Recruitment Specialist
Reports To:
Director of Human Resources
Takes Direction From:
Director of Human Resources and HR Supervisor
Schedule/Calendar:
8 hours/day 40 hours/week 12-month
Pay Rate:
$31.65/hr. - $34.47/hr. commensurate with experience
Summary Under the direction of the Director of Human Resources, the Recruitment Specialist is responsible for managing full-cycle recruitment across assigned positions, including advertising strategy, candidate sourcing, prescreening, and selection support. Collaborates with the supervisors to develop strategic, inclusive-minded hiring plans; facilitates credential and licensure reviews; provides guidance on interview processes; and delivers hiring approvals and pay placement recommendations. Assists supervisors in compiling and developing negotiating proposals and strategies for hiring and retention data for collective bargaining, assisting in classification reviews and determining the appropriate compensation grades for new or updated positions. Ensures a positive candidate experience and collaborates with HR staff to support efficient, compliant, and data-informed hiring practices. Utilizes data-driven decision-making processes during the recruitment and staffing season to assess progress toward targeted goals. Out-of-county and out-of-state travel are required to perform essential responsibilities.
Essential Functions
Develops, plans, and implements recruiting plan and activities to enhance the District's ability to attract and retain a diverse, high-performing workforce, with a focus on recruiting qualified candidates for teaching and support roles that reflect NPSD student demographics, critical shortage areas, and high-needs schools.
Researches and stays abreast of recruitment and sourcing trends within education and offers innovative solutions to attract high-quality and diverse candidates to permanent and temporary school-based positions. Participates in onsite and virtual recruitment and interviewing events in Maryland and throughout the United States.
Develops and maintains strategic recruitment pipelines and cultivates relationships with external partners and stakeholders, including, but not limited to, colleges, trade schools, and other community organizations and programs, as appropriate to recruitment goals. Also, develops and maintains a network of contacts to help identify and source qualified candidates.
Develops recruitment programs, brochures, videos, displays, and other related material. Posts recruitment information and position advertisements in various media.
Strategically coordinates and participates in representing NPSD at external recruitment events and job fairs as a subject matter expert on district opportunities, culture, and hiring practices. Identifies which events to attend based on hiring needs, candidate pipelines, and district priorities. Events may occur weekly during peak seasons and may require national travel.
Coordinates and hosts large-scale recruitment events as well as smaller, targeted recruitment events for schools and departments.
Maintains and analyzes recruitment and retention data to develop a comprehensive recruitment plan in the applicant tracking system and the records database. Tracks, analyzes, and reports key recruitment metrics (e.g., applicant flow, time-to-fill, conversion rates, advertising impact) to support continuous improvement. Reports key metrics that measure and predict staffing activity, and evaluates the success of recruitment campaigns, determining the most effective methods for sourcing and recruiting applicants.
Serves as the main recruitment support person for schools and departments. Implements specific strategies to meet the needs of each school and department.
Responds to inquiries from applicants, hiring managers, and internal stakeholders, providing accurate information about job openings, hiring processes, licensing/credential information, and district procedures.
Compiles, documents, and prepares responses to employee grievances.
Assists in the formulation, determination, and implementation of management policies in the administration of employee relations.
Assists in reviewing and documenting changes to employee job descriptions or reclassifications. Also, prepares, tracks, and records new hires and position changes for the Board agenda.
Assists in classification reviews and determining the appropriate compensation grades for new or updated positions.
Ensures a positive candidate experience by communicating promptly, setting clear expectations, and maintaining consistent engagement throughout the hiring process.
Collaborates with the Director of Human Resources to understand staffing needs, develop candidate profiles, and implement recruitment plans to attract qualified, diverse applicants. Source candidates using tools such as LinkedIn Recruiter, Indeed, and Handshake with an emphasis on inclusive-minded outreach.
Reviews job requisitions for accuracy, classification alignment, and compliance with district hiring standards.
Leads prescreening efforts, including application review, credential and licensure verification, and phone/virtual screenings.
Supports interview and selection processes by participating in panels when needed and advising on assessment tools, interview protocols, and equitable hiring practices.
Determines and communicates hiring approvals and recommended pay rates, ensuring alignment with district compensation guidelines and internal equity.
Prepares and sends job offer letters to selected candidates, ensuring accuracy and consistency with hiring decisions and approvals.
Maintains up-to-date knowledge on recruitment tools and templates.
Evaluates the effective use of applicant tracking systems by identifying areas for optimization, troubleshooting user issues, and maintaining accurate workflow documentation.
Compiles and interprets statistical data to understand and improve the effectiveness of recruitment processes and procedures. Analyzes and evaluates existing recruitment goals and strategies and develops new approaches to fill permanent and temporary school-based positions.
Utilizes technology, including but not limited to Frontline Recruiting and Hiring, HRIS (PowerSchool eFinance), and other web-based programs to support the recruitment processes. Utilizes social media accounts to increase public engagement and enhance recruitment strategies.
Conducts pre-employment background checks, including, but not limited to, employment verifications, reference checks, and criminal background checks. Tactfully communicates with applicants concerning NPSD decisions not to clear or hire the candidate.
Communicates with potential candidates and new employees about employment terms, in accordance with applicable negotiated agreement provisions, as needed. Assists all new hires with navigating and completing the onboarding process (salary, benefits, etc.).
Supports the day to day HR services as needed.
Perform other duties and responsibilities as assigned by the superviors.
Education and/or Certification Required
Bachelor's degree in Human Resources, Business Administration, Communications, Marketing, Advertising, or a related field.
Possess a valid PA Driver's License.
Valid ID to travel, including Real ID or passport.
Experience Needed
Three (3) or more years of experience independently managing high volume, full-cycle recruitment, including a minimum of two years recruiting within a K12 school district, preferred. Demonstrated success in filling hard-to-fill or specialized roles.
Human Resources experience in a public school district or government organization, preferred.
Working experience in a unionized environment, preferred.
Knowledge Of
HRIS, preferably in Frontline, eFinance, and Boarddoc.
Media and community relations, including identifying and capturing a target audience.
Google and all associated functions: email, calendar, docs, sheets, slides, etc.
Human resources practices, preferably in a school district setting.
Basic statistics.
Basic principles and terminology of employment selection, position classification, and salary administration.
Pennsylvania Department of Education certification information and processes.
Recordkeeping and record retention practices.
Equal employment recruitment procedures.
Requisite Skills
HRIS software operation; Recruiting software; advanced computer and computer application skills; Must have software proficiency with the application that the District uses, specifically knowledge of Google and all associated functions: email and related tools
Excellent oral and written communication skills in English.
Effectively delivering information in person, by phone, and in writing in a timely and effective manner.
Preparing and maintaining accurate records.
Planning and managing projects.
Applying assessment instruments.
Data analysis.
Promoting activities and/or events.
Excellent organizational skills and detail-oriented.
Excellent interpersonal skills focused on customer service.
Excellent problem-solving and math skills.
Must maintain strict confidentiality of sensitive information.
Self-directed, working part of the day with no supervision.
Flexibility to adjust and accommodate interruptions.
Ability To
Exercises independent judgment.
Work independently and cooperatively, exercise judgment and creativity, and organize work, set priorities, and meet deadlines.
Use data to evaluate activities for maximum effectiveness.
Multitask and handle a large volume of entries.
Complete work accurately and in a timely manner with attention to detail.
Be flexible and succeed in a sometimes high-energy, demanding environment.
Establish effective working relationships at all levels of the organization and with others.
Maintain a high level of discretion and confidentiality regarding district and employee information.
Use computers with Google Suite, database, and spreadsheet software.
Compile, analyze, and compute data accurately and use critical judgment in the evaluation of data, reports, and other materials.
Apply concepts and make valid analyses and comparisons.
Self-initiate and willingness to learn new skills and challenge oneself.
Travel among district locations, throughout the county, out of county, and out of state.
Support the day to day HR services as needed.
Support a culture of inclusion, diversity, and equity.
ADA Compliance Reasonable accommodations may be made to enable individuals with disabilities to perform the functions of this position.
Physical Requirements Sedentary
work;
Light
work;
Medium
work;
Heavy
work;
Very heavy
work. Sedentary: involves sitting most of the time. The incumbent should be able to exert up to 10 lbs of force occasionally to move objects. Light, Medium, Heavy, and Very heavy definitions follow accordingly to movement and force requirements.
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Position Details Title:
Human Resources Specialist IV - Recruitment Specialist
Reports To:
Director of Human Resources
Takes Direction From:
Director of Human Resources and HR Supervisor
Schedule/Calendar:
8 hours/day 40 hours/week 12-month
Pay Rate:
$31.65/hr. - $34.47/hr. commensurate with experience
Summary Under the direction of the Director of Human Resources, the Recruitment Specialist is responsible for managing full-cycle recruitment across assigned positions, including advertising strategy, candidate sourcing, prescreening, and selection support. Collaborates with the supervisors to develop strategic, inclusive-minded hiring plans; facilitates credential and licensure reviews; provides guidance on interview processes; and delivers hiring approvals and pay placement recommendations. Assists supervisors in compiling and developing negotiating proposals and strategies for hiring and retention data for collective bargaining, assisting in classification reviews and determining the appropriate compensation grades for new or updated positions. Ensures a positive candidate experience and collaborates with HR staff to support efficient, compliant, and data-informed hiring practices. Utilizes data-driven decision-making processes during the recruitment and staffing season to assess progress toward targeted goals. Out-of-county and out-of-state travel are required to perform essential responsibilities.
Essential Functions
Develops, plans, and implements recruiting plan and activities to enhance the District's ability to attract and retain a diverse, high-performing workforce, with a focus on recruiting qualified candidates for teaching and support roles that reflect NPSD student demographics, critical shortage areas, and high-needs schools.
Researches and stays abreast of recruitment and sourcing trends within education and offers innovative solutions to attract high-quality and diverse candidates to permanent and temporary school-based positions. Participates in onsite and virtual recruitment and interviewing events in Maryland and throughout the United States.
Develops and maintains strategic recruitment pipelines and cultivates relationships with external partners and stakeholders, including, but not limited to, colleges, trade schools, and other community organizations and programs, as appropriate to recruitment goals. Also, develops and maintains a network of contacts to help identify and source qualified candidates.
Develops recruitment programs, brochures, videos, displays, and other related material. Posts recruitment information and position advertisements in various media.
Strategically coordinates and participates in representing NPSD at external recruitment events and job fairs as a subject matter expert on district opportunities, culture, and hiring practices. Identifies which events to attend based on hiring needs, candidate pipelines, and district priorities. Events may occur weekly during peak seasons and may require national travel.
Coordinates and hosts large-scale recruitment events as well as smaller, targeted recruitment events for schools and departments.
Maintains and analyzes recruitment and retention data to develop a comprehensive recruitment plan in the applicant tracking system and the records database. Tracks, analyzes, and reports key recruitment metrics (e.g., applicant flow, time-to-fill, conversion rates, advertising impact) to support continuous improvement. Reports key metrics that measure and predict staffing activity, and evaluates the success of recruitment campaigns, determining the most effective methods for sourcing and recruiting applicants.
Serves as the main recruitment support person for schools and departments. Implements specific strategies to meet the needs of each school and department.
Responds to inquiries from applicants, hiring managers, and internal stakeholders, providing accurate information about job openings, hiring processes, licensing/credential information, and district procedures.
Compiles, documents, and prepares responses to employee grievances.
Assists in the formulation, determination, and implementation of management policies in the administration of employee relations.
Assists in reviewing and documenting changes to employee job descriptions or reclassifications. Also, prepares, tracks, and records new hires and position changes for the Board agenda.
Assists in classification reviews and determining the appropriate compensation grades for new or updated positions.
Ensures a positive candidate experience by communicating promptly, setting clear expectations, and maintaining consistent engagement throughout the hiring process.
Collaborates with the Director of Human Resources to understand staffing needs, develop candidate profiles, and implement recruitment plans to attract qualified, diverse applicants. Source candidates using tools such as LinkedIn Recruiter, Indeed, and Handshake with an emphasis on inclusive-minded outreach.
Reviews job requisitions for accuracy, classification alignment, and compliance with district hiring standards.
Leads prescreening efforts, including application review, credential and licensure verification, and phone/virtual screenings.
Supports interview and selection processes by participating in panels when needed and advising on assessment tools, interview protocols, and equitable hiring practices.
Determines and communicates hiring approvals and recommended pay rates, ensuring alignment with district compensation guidelines and internal equity.
Prepares and sends job offer letters to selected candidates, ensuring accuracy and consistency with hiring decisions and approvals.
Maintains up-to-date knowledge on recruitment tools and templates.
Evaluates the effective use of applicant tracking systems by identifying areas for optimization, troubleshooting user issues, and maintaining accurate workflow documentation.
Compiles and interprets statistical data to understand and improve the effectiveness of recruitment processes and procedures. Analyzes and evaluates existing recruitment goals and strategies and develops new approaches to fill permanent and temporary school-based positions.
Utilizes technology, including but not limited to Frontline Recruiting and Hiring, HRIS (PowerSchool eFinance), and other web-based programs to support the recruitment processes. Utilizes social media accounts to increase public engagement and enhance recruitment strategies.
Conducts pre-employment background checks, including, but not limited to, employment verifications, reference checks, and criminal background checks. Tactfully communicates with applicants concerning NPSD decisions not to clear or hire the candidate.
Communicates with potential candidates and new employees about employment terms, in accordance with applicable negotiated agreement provisions, as needed. Assists all new hires with navigating and completing the onboarding process (salary, benefits, etc.).
Supports the day to day HR services as needed.
Perform other duties and responsibilities as assigned by the superviors.
Education and/or Certification Required
Bachelor's degree in Human Resources, Business Administration, Communications, Marketing, Advertising, or a related field.
Possess a valid PA Driver's License.
Valid ID to travel, including Real ID or passport.
Experience Needed
Three (3) or more years of experience independently managing high volume, full-cycle recruitment, including a minimum of two years recruiting within a K12 school district, preferred. Demonstrated success in filling hard-to-fill or specialized roles.
Human Resources experience in a public school district or government organization, preferred.
Working experience in a unionized environment, preferred.
Knowledge Of
HRIS, preferably in Frontline, eFinance, and Boarddoc.
Media and community relations, including identifying and capturing a target audience.
Google and all associated functions: email, calendar, docs, sheets, slides, etc.
Human resources practices, preferably in a school district setting.
Basic statistics.
Basic principles and terminology of employment selection, position classification, and salary administration.
Pennsylvania Department of Education certification information and processes.
Recordkeeping and record retention practices.
Equal employment recruitment procedures.
Requisite Skills
HRIS software operation; Recruiting software; advanced computer and computer application skills; Must have software proficiency with the application that the District uses, specifically knowledge of Google and all associated functions: email and related tools
Excellent oral and written communication skills in English.
Effectively delivering information in person, by phone, and in writing in a timely and effective manner.
Preparing and maintaining accurate records.
Planning and managing projects.
Applying assessment instruments.
Data analysis.
Promoting activities and/or events.
Excellent organizational skills and detail-oriented.
Excellent interpersonal skills focused on customer service.
Excellent problem-solving and math skills.
Must maintain strict confidentiality of sensitive information.
Self-directed, working part of the day with no supervision.
Flexibility to adjust and accommodate interruptions.
Ability To
Exercises independent judgment.
Work independently and cooperatively, exercise judgment and creativity, and organize work, set priorities, and meet deadlines.
Use data to evaluate activities for maximum effectiveness.
Multitask and handle a large volume of entries.
Complete work accurately and in a timely manner with attention to detail.
Be flexible and succeed in a sometimes high-energy, demanding environment.
Establish effective working relationships at all levels of the organization and with others.
Maintain a high level of discretion and confidentiality regarding district and employee information.
Use computers with Google Suite, database, and spreadsheet software.
Compile, analyze, and compute data accurately and use critical judgment in the evaluation of data, reports, and other materials.
Apply concepts and make valid analyses and comparisons.
Self-initiate and willingness to learn new skills and challenge oneself.
Travel among district locations, throughout the county, out of county, and out of state.
Support the day to day HR services as needed.
Support a culture of inclusion, diversity, and equity.
ADA Compliance Reasonable accommodations may be made to enable individuals with disabilities to perform the functions of this position.
Physical Requirements Sedentary
work;
Light
work;
Medium
work;
Heavy
work;
Very heavy
work. Sedentary: involves sitting most of the time. The incumbent should be able to exert up to 10 lbs of force occasionally to move objects. Light, Medium, Heavy, and Very heavy definitions follow accordingly to movement and force requirements.
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