ASSISTANT PROPERTY MANAGER
Colton Commercial & Partners Inc, San Francisco, CA, United States
Overview
ROLE OVERVIEW The Assistant Property Manager at Colton Commercial & Partners is responsible for maintaining the integrity of the physical asset and maximizing returns on behalf of ownership. This role serves as the central point of coordination across internal management, accounting, administration, and external ownership, vendors, and tenants — ensuring all daily, weekly, monthly, and annual responsibilities are executed with professionalism and precision. Reporting structure
REPORTING STRUCTURE The Assistant Property Manager reports directly to the Vice President of Property Management Communication responsibilities
Communicate with tenants, ownership, vendors, and supervisors professionally and in a timely manner Maintain regular communication with the VP of Property Management, Controller, Leasing Broker(s), and Administrators to ensure efficient team and property operations Actively participates in bi-monthly PM team meetings and comes prepared to report on relevant property updates Respond to all tenant inquiries within 1 business day (24 hours) of initial outreach Make contact with all tenants within the assigned portfolio on a semi-annual basis Provide timely, proactive updates to tenants and CCP staff on ongoing projects Available for after-hours emergency support to the maintenance team Maintain organized tenant and vendor files including key email correspondence, quotes, and reports Ensure work orders are closed out in a timely manner; coordinates with internal staff or vendors as needed, including processing of related invoices Immediately reports and escalate issues related to financial loss exposure, physical safety of tenants, vendors, or employees, tenant dissatisfaction that may lead to lease termination or legal action, insurance, code, or lender violations Property responsibilities
Conduct property inspections at minimum once per month Respond to tenant work orders promptly and ensure tenant satisfaction with the quality of completed work Oversee all service contracts (HVAC, fire/life safety, janitorial, landscaping, trash removal, etc.) to confirm work is performed per contract terms and competitively priced Ensure all leases are properly abstracted and entered into Yardi in a timely manner Assist with property onboarding and offboarding processes Ensure all vendor and tenant Certificates of Insurance (COIs) are accurate, filed, and current Monitor tenants responsible for their own HVAC or equipment contracts to confirm maintenance and inspections are completed on schedule and that backup documentation is filed Assist with refinances, sales, and acquisitions as required (Estoppels, SNDAs, Rent Roll preparation, etc.) Financial responsibilities
Ensure timely rent collection and conducts regular follow-up with delinquent tenants Issue timely demands for past-due tenants and assists with collections for tenants in default Prepare and presents bi-monthly delinquency reports during PM team meetings Send timely late charge notices and rent increase notifications to tenants Complete annual operating expense budgets Complete annual CAM reconciliations Review and approves invoices entered into Yardi weekly; ensures vendors are paid on time and have provided proper insurance documentation Compensation & benefits
Colton Commercial & Partners offers a competitive compensation package commensurate with experience. The annual base salary for this position ranges from $75,000 to $100,000, with the specific offer determined based on the candidate's qualifications, relevant experience, and demonstrated capabilities. Additional benefits include option to participate in a SIMPLE IRA plan with employer match, and medical benefits stipend. Qualifications & skills
Minimum of 3 years of experience of on-site commercial or residential property management Strong leadership ability with a track record of motivating and directing on-site teams Excellent written and verbal communication skills with the ability to interact effectively with a wide range of stakeholders Highly detail-oriented with strong organizational and time management skills Proficient in Microsoft Office Suite (Excel, Word, Outlook) Proficient in Yardi Breeze Premier or similar property management software
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ROLE OVERVIEW The Assistant Property Manager at Colton Commercial & Partners is responsible for maintaining the integrity of the physical asset and maximizing returns on behalf of ownership. This role serves as the central point of coordination across internal management, accounting, administration, and external ownership, vendors, and tenants — ensuring all daily, weekly, monthly, and annual responsibilities are executed with professionalism and precision. Reporting structure
REPORTING STRUCTURE The Assistant Property Manager reports directly to the Vice President of Property Management Communication responsibilities
Communicate with tenants, ownership, vendors, and supervisors professionally and in a timely manner Maintain regular communication with the VP of Property Management, Controller, Leasing Broker(s), and Administrators to ensure efficient team and property operations Actively participates in bi-monthly PM team meetings and comes prepared to report on relevant property updates Respond to all tenant inquiries within 1 business day (24 hours) of initial outreach Make contact with all tenants within the assigned portfolio on a semi-annual basis Provide timely, proactive updates to tenants and CCP staff on ongoing projects Available for after-hours emergency support to the maintenance team Maintain organized tenant and vendor files including key email correspondence, quotes, and reports Ensure work orders are closed out in a timely manner; coordinates with internal staff or vendors as needed, including processing of related invoices Immediately reports and escalate issues related to financial loss exposure, physical safety of tenants, vendors, or employees, tenant dissatisfaction that may lead to lease termination or legal action, insurance, code, or lender violations Property responsibilities
Conduct property inspections at minimum once per month Respond to tenant work orders promptly and ensure tenant satisfaction with the quality of completed work Oversee all service contracts (HVAC, fire/life safety, janitorial, landscaping, trash removal, etc.) to confirm work is performed per contract terms and competitively priced Ensure all leases are properly abstracted and entered into Yardi in a timely manner Assist with property onboarding and offboarding processes Ensure all vendor and tenant Certificates of Insurance (COIs) are accurate, filed, and current Monitor tenants responsible for their own HVAC or equipment contracts to confirm maintenance and inspections are completed on schedule and that backup documentation is filed Assist with refinances, sales, and acquisitions as required (Estoppels, SNDAs, Rent Roll preparation, etc.) Financial responsibilities
Ensure timely rent collection and conducts regular follow-up with delinquent tenants Issue timely demands for past-due tenants and assists with collections for tenants in default Prepare and presents bi-monthly delinquency reports during PM team meetings Send timely late charge notices and rent increase notifications to tenants Complete annual operating expense budgets Complete annual CAM reconciliations Review and approves invoices entered into Yardi weekly; ensures vendors are paid on time and have provided proper insurance documentation Compensation & benefits
Colton Commercial & Partners offers a competitive compensation package commensurate with experience. The annual base salary for this position ranges from $75,000 to $100,000, with the specific offer determined based on the candidate's qualifications, relevant experience, and demonstrated capabilities. Additional benefits include option to participate in a SIMPLE IRA plan with employer match, and medical benefits stipend. Qualifications & skills
Minimum of 3 years of experience of on-site commercial or residential property management Strong leadership ability with a track record of motivating and directing on-site teams Excellent written and verbal communication skills with the ability to interact effectively with a wide range of stakeholders Highly detail-oriented with strong organizational and time management skills Proficient in Microsoft Office Suite (Excel, Word, Outlook) Proficient in Yardi Breeze Premier or similar property management software
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