ASSISTANT PROPERTY MANAGER
Colton Commercial & Partners, Inc., San Francisco, CA, United States
Role Overview
The Assistant Property Manager at Colton Commercial & Partners is responsible for maintaining the integrity of the physical asset and maximizing returns on behalf of ownership. This role serves as the central point of coordination across internal management, accounting, administration, and external ownership, vendors, and tenants — ensuring all daily, weekly, monthly, and annual responsibilities are executed with professionalism and precision.
Benefits
401(k) matching
Company parties
Competitive salary
Opportunity for advancement
Paid time off
Training & development
Reporting Structure The Assistant Property Manager reports directly to the Vice President of Property Management.
Communication Responsibilities
Communicate with tenants, ownership, vendors, and supervisors professionally and in a timely manner
Maintain regular communication with the VP of Property Management, Controller, Leasing Broker(s), and Administrators to ensure efficient team and property operations
Actively participates in bi-monthly PM team meetings and comes prepared to report on relevant property updates
Respond to all tenant inquiries within 1 business day (24 hours) of initial outreach
Make contact with all tenants within the assigned portfolio on a semi-annual basis
Provide timely, proactive updates to tenants and CCP staff on ongoing projects
Available for after-hours emergency support to the maintenance team
Maintain organized tenant and vendor files including key email correspondence, quotes, and reports
Ensure work orders are closed out in a timely manner; coordinates with internal staff or vendors as needed, including processing of related invoices
Immediately reports and escalates issues related to:
Financial loss exposure
Physical safety of tenants, vendors, or employees
Tenant dissatisfaction that may lead to lease termination or legal action
Insurance, code, or lender violations
Property Responsibilities
Conduct property inspections at minimum once per month
Respond to tenant work orders promptly and ensure tenant satisfaction with the quality of completed work
Oversee all service contracts (HVAC, fire/life safety, janitorial, landscaping, trash removal, etc.) to confirm work is performed per contract terms and competitively priced
Ensure all leases are properly abstracted and entered into Yardi in a timely manner
Assist with property onboarding and offboarding processes
Ensure all vendor and tenant Certificates of Insurance (COIs) are accurate, filed, and current
Monitor tenants responsible for their own HVAC or equipment contracts to confirm maintenance and inspections are completed on schedule and backup documentation is filed
Assist with refinances, sales, and acquisitions as required (Estoppels, SNDAs, Rent Roll preparation, etc.)
Financial Responsibilities
Ensure timely rent collection and conduct regular follow-up with delinquent tenants
Issue timely demands for past‑due tenants and assist with collections for tenants in default
Prepare and present bi‑monthly delinquency reports during PM team meetings
Send timely late charge notices and rent increase notifications to tenants
Complete annual operating expense budgets
Complete annual CAM reconciliations
Review and approve invoices entered into Yardi weekly; ensure vendors are paid on time and have provided proper insurance documentation
The activities listed are not all‑inclusive and indicate the types of activities normally performed by this position.
Compensation & Benefits Colton Commercial & Partners offers a competitive compensation package commensurate with experience. The annual base salary for this position ranges from $75,000 to $100,000, with the specific offer determined based on the candidate's qualifications, relevant experience, and demonstrated capabilities. Additional benefits include option to participate in a SIMPLE IRA plan with employer match, and medical benefits stipend.
Qualifications & Skills
Minimum of 3 years of experience of on‑site commercial or residential property management
Strong leadership ability with a track record of motivating and directing on‑site teams
Excellent written and verbal communication skills with the ability to interact effectively with a wide range of stakeholders
Highly detail‑oriented with strong organizational and time management skills
Proficient in Microsoft Office Suite (Excel, Word, Outlook)
Proficient in Yardi Breeze Premier or similar property management software
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Benefits
401(k) matching
Company parties
Competitive salary
Opportunity for advancement
Paid time off
Training & development
Reporting Structure The Assistant Property Manager reports directly to the Vice President of Property Management.
Communication Responsibilities
Communicate with tenants, ownership, vendors, and supervisors professionally and in a timely manner
Maintain regular communication with the VP of Property Management, Controller, Leasing Broker(s), and Administrators to ensure efficient team and property operations
Actively participates in bi-monthly PM team meetings and comes prepared to report on relevant property updates
Respond to all tenant inquiries within 1 business day (24 hours) of initial outreach
Make contact with all tenants within the assigned portfolio on a semi-annual basis
Provide timely, proactive updates to tenants and CCP staff on ongoing projects
Available for after-hours emergency support to the maintenance team
Maintain organized tenant and vendor files including key email correspondence, quotes, and reports
Ensure work orders are closed out in a timely manner; coordinates with internal staff or vendors as needed, including processing of related invoices
Immediately reports and escalates issues related to:
Financial loss exposure
Physical safety of tenants, vendors, or employees
Tenant dissatisfaction that may lead to lease termination or legal action
Insurance, code, or lender violations
Property Responsibilities
Conduct property inspections at minimum once per month
Respond to tenant work orders promptly and ensure tenant satisfaction with the quality of completed work
Oversee all service contracts (HVAC, fire/life safety, janitorial, landscaping, trash removal, etc.) to confirm work is performed per contract terms and competitively priced
Ensure all leases are properly abstracted and entered into Yardi in a timely manner
Assist with property onboarding and offboarding processes
Ensure all vendor and tenant Certificates of Insurance (COIs) are accurate, filed, and current
Monitor tenants responsible for their own HVAC or equipment contracts to confirm maintenance and inspections are completed on schedule and backup documentation is filed
Assist with refinances, sales, and acquisitions as required (Estoppels, SNDAs, Rent Roll preparation, etc.)
Financial Responsibilities
Ensure timely rent collection and conduct regular follow-up with delinquent tenants
Issue timely demands for past‑due tenants and assist with collections for tenants in default
Prepare and present bi‑monthly delinquency reports during PM team meetings
Send timely late charge notices and rent increase notifications to tenants
Complete annual operating expense budgets
Complete annual CAM reconciliations
Review and approve invoices entered into Yardi weekly; ensure vendors are paid on time and have provided proper insurance documentation
The activities listed are not all‑inclusive and indicate the types of activities normally performed by this position.
Compensation & Benefits Colton Commercial & Partners offers a competitive compensation package commensurate with experience. The annual base salary for this position ranges from $75,000 to $100,000, with the specific offer determined based on the candidate's qualifications, relevant experience, and demonstrated capabilities. Additional benefits include option to participate in a SIMPLE IRA plan with employer match, and medical benefits stipend.
Qualifications & Skills
Minimum of 3 years of experience of on‑site commercial or residential property management
Strong leadership ability with a track record of motivating and directing on‑site teams
Excellent written and verbal communication skills with the ability to interact effectively with a wide range of stakeholders
Highly detail‑oriented with strong organizational and time management skills
Proficient in Microsoft Office Suite (Excel, Word, Outlook)
Proficient in Yardi Breeze Premier or similar property management software
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