Event Manager
CE Group, San Antonio, TX, United States
REPORTS TO: Director, Senior Director, or Managing Director
CLASSIFICATION: Exempt
HOURS:
Project Based, this is not a full time or part time position SUMMARY : Manages project report personnel, performing external services for client projects, and other external and internal duties as described. EDUCATION: Bachelor’s Degree in relatable industry or field recommended, but not required. Can substitute experience for education. EXPERIENCE: 4-6 years of experience in related industry: Events Experience managing junior team members and vendors DUTIES AND RESPONSIBILITIES – EXTERNAL:
EVENTS: Participate in growing company business, maintain existing resources and relationships, and create and maintain resources and relationships by attending events, conferences, etc., and/or joining and participating in industry-related association(s) Report to Senior Project Manager (if applicable) and Project Advisor (Event Senior Director + ) status updates of project Manage all or part(s) of project aspects, planning, and execution including, but not limited to: Provide general oversight, strategic guidance and consulting Concept and creative development/design Meetings, site visits, and conference calls both with client and internally Budget management Documentation Internal process flow Onsite management Provide internal support to Senior Project Manager(s) ensure team and client success Perform other duties as assigned DUTIES AND RESPONSIBILITIES – INTERNAL:
FOCUS: Ownership, Mentorship, and Consistency Attend all required internal trainings and team meetings to include but not limited to: Monday Morning Meeting (MMM): reoccurring weekly meetings from 9:15am – 10:15am *If you are project-based or part time, attendance for this meeting is required on the first Monday of the month Monthly or Bi-Weekly Internal Department Meetings: Supervisor will elaborate on Any other necessary trainings, discussions or meetings, as requested by Supervisor Ensure team members attend required trainings and apply key learnings Begin to help lead internal meetings and trainings or recap sessions for newer team members, as needed Mentor Coordinators and Senior Coordinators in internal best practices Contribute ideas to improve team processes, workflows, or communication Take the lead on office-related initiatives (process documentation, vendor coordination, or logistics) Support company morale by recognizing achievements and fostering teamwork Demonstrate a positive attitude, professionalism and reliability to others Report status updates to Project Manager(s) and Project Advisor Perform other duties as required or assigned SKILLS (REQUIRED):
Maintain high levels of productivity while overseeing and managing multiple internal and external tasks concurrently in a fast-paced, high-demand environment Experience in maintaining both internal and external organizational processes to streamline effective productivity to include the ability to delegate, mentor, and manage team workloads Confidence working independently with minimal supervision, as well as flexibility working alongside and within a team to deliver internal and external expectations together Demonstrate the desire and initiative to grow company business, create and maintain resources and relationships, and maintain company reputation Exceptional commitment to customer service, problem solving, and delivering success Strong verbal and written communication, mathematical, critical thinking, exercising sound judgement, and significant attention to detail skills Strong project and budget management capabilities Technologically proficient, generally, as all as in Microsoft Office suite software (Outlook, Excel, Word, PowerPoint) Physically able to execute project aspects including, but not limited to: Standing/walking for potentially long periods of time Exposure to various environments such as loud noises and weather conditions (heat, cold, rain) This job description is intended to describe the general nature and level of work performed. It is not intended to serve as an exhaustive list of all duties, skills, and responsibilities required. Additionally, this job description is not intended as an employment contract, implied or otherwise. The CE Group, Inc. continues to maintain its status as an at-will employer.
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Project Based, this is not a full time or part time position SUMMARY : Manages project report personnel, performing external services for client projects, and other external and internal duties as described. EDUCATION: Bachelor’s Degree in relatable industry or field recommended, but not required. Can substitute experience for education. EXPERIENCE: 4-6 years of experience in related industry: Events Experience managing junior team members and vendors DUTIES AND RESPONSIBILITIES – EXTERNAL:
EVENTS: Participate in growing company business, maintain existing resources and relationships, and create and maintain resources and relationships by attending events, conferences, etc., and/or joining and participating in industry-related association(s) Report to Senior Project Manager (if applicable) and Project Advisor (Event Senior Director + ) status updates of project Manage all or part(s) of project aspects, planning, and execution including, but not limited to: Provide general oversight, strategic guidance and consulting Concept and creative development/design Meetings, site visits, and conference calls both with client and internally Budget management Documentation Internal process flow Onsite management Provide internal support to Senior Project Manager(s) ensure team and client success Perform other duties as assigned DUTIES AND RESPONSIBILITIES – INTERNAL:
FOCUS: Ownership, Mentorship, and Consistency Attend all required internal trainings and team meetings to include but not limited to: Monday Morning Meeting (MMM): reoccurring weekly meetings from 9:15am – 10:15am *If you are project-based or part time, attendance for this meeting is required on the first Monday of the month Monthly or Bi-Weekly Internal Department Meetings: Supervisor will elaborate on Any other necessary trainings, discussions or meetings, as requested by Supervisor Ensure team members attend required trainings and apply key learnings Begin to help lead internal meetings and trainings or recap sessions for newer team members, as needed Mentor Coordinators and Senior Coordinators in internal best practices Contribute ideas to improve team processes, workflows, or communication Take the lead on office-related initiatives (process documentation, vendor coordination, or logistics) Support company morale by recognizing achievements and fostering teamwork Demonstrate a positive attitude, professionalism and reliability to others Report status updates to Project Manager(s) and Project Advisor Perform other duties as required or assigned SKILLS (REQUIRED):
Maintain high levels of productivity while overseeing and managing multiple internal and external tasks concurrently in a fast-paced, high-demand environment Experience in maintaining both internal and external organizational processes to streamline effective productivity to include the ability to delegate, mentor, and manage team workloads Confidence working independently with minimal supervision, as well as flexibility working alongside and within a team to deliver internal and external expectations together Demonstrate the desire and initiative to grow company business, create and maintain resources and relationships, and maintain company reputation Exceptional commitment to customer service, problem solving, and delivering success Strong verbal and written communication, mathematical, critical thinking, exercising sound judgement, and significant attention to detail skills Strong project and budget management capabilities Technologically proficient, generally, as all as in Microsoft Office suite software (Outlook, Excel, Word, PowerPoint) Physically able to execute project aspects including, but not limited to: Standing/walking for potentially long periods of time Exposure to various environments such as loud noises and weather conditions (heat, cold, rain) This job description is intended to describe the general nature and level of work performed. It is not intended to serve as an exhaustive list of all duties, skills, and responsibilities required. Additionally, this job description is not intended as an employment contract, implied or otherwise. The CE Group, Inc. continues to maintain its status as an at-will employer.
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