Event Marketing Coordinator
Meriplex Communications, Ltd., Houston, TX, United States
TX-Corporate
10111 Richmond Ave
Suite 500
Houston, TX 77042, USA
We are seeking a highly organized, proactive Event Marketing Coordinator to help plan, execute and track Meriplex’s national and regional event strategy. This role supports demand-generation events, ranging from trade shows and conferences to executive dinners, webinars, and regional/local company events.
The ideal candidate is equal parts project manager and creative thinker—someone who can juggle logistics, maintain vendor relationships, coordinate internal teams, and ensure every event drives measurable ROI. You thrive on checklists, timeline, and spreadsheets—but also understand the power of brand differentiation, customer experience, and sales alignment.
Responsibilities
Plan, manage, and coordinate all event types, including industry tradeshows, webinars, client dinners, regional roundtables, and sales-driven regional/local events.
Work closely with sales and marketing leadership to define event strategy by territory, vertical or solution focus.
Own end-to-end logistics, including venue/vendor management, budgets, registration, shipping, signage, swag, and post-event follow up
Coordinate event sequence needs in Hubspot, including invites, reminders, and post-even nurture
Manage event calendar and timeline, working across departments to avoid conflicts and ensure strategic prioritization
Collaborate with graphic design and content teams to produce event assets: signage, decks, landing pages, one-pagers, and social posts
Partner with field and channel marketing for co-branded events, vendor sponsorships, and joint GTM initiatives
Track pipeline and lead attribution for all events using Hubspot, generating regular performance reports
Maintain inventory of marketing swag and booth collateral, and ensure quality is consistent across events
Serve as on-site lead for key events, managing set-up, lead capture, and coordination with speakers and partners
Contribute to event ROI analysis and post-mortems with key insights and recommendations for improvement
Education and Experience
Bachelor’s degree in marketing, communications, business, or a related field.
3+ years of experience in event marketing, field marketing, or corporate event planning (B2B preferred)
Familiarity with Hubspot CRM and basic CRM/event reporting workflows
Proven experience managing logistics and planning events across multiple regions
Knowledge, Skills, and Abilities
Excellent project management and organizational skills with strong attention to detail
Strong written and verbal communication skills, especially for working cross-functionally
Ability to manage multiple events simultaneously, often across different stages of execution
Familiarity with event platforms (e.g. On24, Hubspot) and marketing automation tools
Understanding of event ROI and experience in tracking attribution and lead outcomes
Creative problem solver with a bias toward action and ownership
Willingness to travel for events and occasionally support early mornings or evening functions
A team player who thrives in a fast-paced, results-driven environment
Physical Demands Sedentary work – Exerts up to 70 pounds of force daily, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.
Equal Opportunity Employment This employer is an Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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We are seeking a highly organized, proactive Event Marketing Coordinator to help plan, execute and track Meriplex’s national and regional event strategy. This role supports demand-generation events, ranging from trade shows and conferences to executive dinners, webinars, and regional/local company events.
The ideal candidate is equal parts project manager and creative thinker—someone who can juggle logistics, maintain vendor relationships, coordinate internal teams, and ensure every event drives measurable ROI. You thrive on checklists, timeline, and spreadsheets—but also understand the power of brand differentiation, customer experience, and sales alignment.
Responsibilities
Plan, manage, and coordinate all event types, including industry tradeshows, webinars, client dinners, regional roundtables, and sales-driven regional/local events.
Work closely with sales and marketing leadership to define event strategy by territory, vertical or solution focus.
Own end-to-end logistics, including venue/vendor management, budgets, registration, shipping, signage, swag, and post-event follow up
Coordinate event sequence needs in Hubspot, including invites, reminders, and post-even nurture
Manage event calendar and timeline, working across departments to avoid conflicts and ensure strategic prioritization
Collaborate with graphic design and content teams to produce event assets: signage, decks, landing pages, one-pagers, and social posts
Partner with field and channel marketing for co-branded events, vendor sponsorships, and joint GTM initiatives
Track pipeline and lead attribution for all events using Hubspot, generating regular performance reports
Maintain inventory of marketing swag and booth collateral, and ensure quality is consistent across events
Serve as on-site lead for key events, managing set-up, lead capture, and coordination with speakers and partners
Contribute to event ROI analysis and post-mortems with key insights and recommendations for improvement
Education and Experience
Bachelor’s degree in marketing, communications, business, or a related field.
3+ years of experience in event marketing, field marketing, or corporate event planning (B2B preferred)
Familiarity with Hubspot CRM and basic CRM/event reporting workflows
Proven experience managing logistics and planning events across multiple regions
Knowledge, Skills, and Abilities
Excellent project management and organizational skills with strong attention to detail
Strong written and verbal communication skills, especially for working cross-functionally
Ability to manage multiple events simultaneously, often across different stages of execution
Familiarity with event platforms (e.g. On24, Hubspot) and marketing automation tools
Understanding of event ROI and experience in tracking attribution and lead outcomes
Creative problem solver with a bias toward action and ownership
Willingness to travel for events and occasionally support early mornings or evening functions
A team player who thrives in a fast-paced, results-driven environment
Physical Demands Sedentary work – Exerts up to 70 pounds of force daily, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.
Equal Opportunity Employment This employer is an Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr