Event Account Coordinator
AgencyEA, Chicago, IL, United States
Agency Overview
Agency EA, part of EA Collective, is a 100% employee‑owned, award‑winning experiential marketing agency specializing in live, virtual, and hybrid experiences for global brands. Known for its ability to blend strategy, creativity, and flawless execution, Agency EA partners with clients to bring their brands to life through impactful events, immersive environments, and engaging digital activations. As the flagship agency of EA Collective, Agency EA benefits from the broader collective’s creative resources and industry‑leading expertise to innovate and deliver unforgettable experiences that resonate with audiences and achieve business objectives.
We are looking for dreamers and doers who have the passion to champion big ideas and the talent to bring them to life. A place of acceptance and open dialogue, we strive to foster a culture where differences are not just valued, but celebrated. Come do your best and be your best in a casual yet vibrant workplace where we prioritize professional and personal growth, commit to causes we believe in, and ensure a diverse and inclusive community.
This position is based in Chicago and will involve a combination of remote and in‑office work. This role also requires travel to multiple markets to support client activations.
Position Overview An Account Coordinator assists Client Services leads in the execution of Client projects. The Account Coordinator supports the day‑to‑day workflow of projects, provides high‑quality work within established budgets and timeframes, and is accountable for flawless communications.
Responsibilities
Develop and maintain project milestone documents and/or timelines; work with Client Services, Creative, Production, and Digital team members to ensure that necessary actions, deliverables and dates are included.
Take comprehensive notes in meetings, brainstorm sessions, conference calls and at site visits to accurately record ideas, discussion details and next steps.
Create, manage and distribute project status reports on a timely basis.
Proactively support time tracking and measurement for each project.
Assist in the development and updating of budgets.
Identify and gain alignment on budget line items with Project team leads.
Assist in the development of presentation decks as directed by the Client Services Lead such as ongoing project decks or competitor and target audience research.
Provide various levels of project research and accompanying support documents (trackers, deck slides with recommendations, etc.), from venues to entertainment to vendors based on Project Brief for initial concept; adjust research if concepts or scope of project changes.
Outline pricing and/or solicit quotes, inclusive of integral information for the program (e.g. capacities, hold, etc.).
Format and proofread presentations, written communications, creative elements and other project‑related content pieces as directed and against Client mandatories, brand standards, and revisions.
Develop and make copies of necessary documents for meetings, conference calls and site visits including but not limited to agendas and briefing books.
Work with Creative team members to ensure all creative deliverables are completed against the Project or Creative brief, in alignment with brand standards and within stated deadlines.
Work with Client Services lead to ensure that all Client feedback and revisions are addressed in project related deliverables.
Schedule meetings, conference calls, and site visits as directed.
Provide on‑site/at event assistance as needed (requiring travel).
Track engagement data/results, pictures, and quotes from program executions. Develop content or visuals to best present findings for project recaps.
Provide the Marketing Communications team with an overview of projects. Indicate if a photographer or video team is necessary to be on‑site for case study and/or recap purposes.
Stay fresh regarding events/experiential programs, technologies, and trends. Bring innovations, ideas, and learnings to the attention of team members.
Preserve and foster Agency EA’s culture and maintain a positive attitude.
All other duties as reasonably assigned from time to time.
Qualifications
Bachelor’s degree or higher; Marketing, Business, Communications, or another related field a plus.
Strong written and oral communication skills.
Excellent organizational and project management skills.
Strong time management skills.
Proficient in Google Workspace/Suite or Excel, PowerPoint and Keynote.
Must enjoy working and collaborating with teams.
Must be willing to travel as needed.
Salary range for this position is paid based on experience and ranges from $50,000 to $60,000.
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We are looking for dreamers and doers who have the passion to champion big ideas and the talent to bring them to life. A place of acceptance and open dialogue, we strive to foster a culture where differences are not just valued, but celebrated. Come do your best and be your best in a casual yet vibrant workplace where we prioritize professional and personal growth, commit to causes we believe in, and ensure a diverse and inclusive community.
This position is based in Chicago and will involve a combination of remote and in‑office work. This role also requires travel to multiple markets to support client activations.
Position Overview An Account Coordinator assists Client Services leads in the execution of Client projects. The Account Coordinator supports the day‑to‑day workflow of projects, provides high‑quality work within established budgets and timeframes, and is accountable for flawless communications.
Responsibilities
Develop and maintain project milestone documents and/or timelines; work with Client Services, Creative, Production, and Digital team members to ensure that necessary actions, deliverables and dates are included.
Take comprehensive notes in meetings, brainstorm sessions, conference calls and at site visits to accurately record ideas, discussion details and next steps.
Create, manage and distribute project status reports on a timely basis.
Proactively support time tracking and measurement for each project.
Assist in the development and updating of budgets.
Identify and gain alignment on budget line items with Project team leads.
Assist in the development of presentation decks as directed by the Client Services Lead such as ongoing project decks or competitor and target audience research.
Provide various levels of project research and accompanying support documents (trackers, deck slides with recommendations, etc.), from venues to entertainment to vendors based on Project Brief for initial concept; adjust research if concepts or scope of project changes.
Outline pricing and/or solicit quotes, inclusive of integral information for the program (e.g. capacities, hold, etc.).
Format and proofread presentations, written communications, creative elements and other project‑related content pieces as directed and against Client mandatories, brand standards, and revisions.
Develop and make copies of necessary documents for meetings, conference calls and site visits including but not limited to agendas and briefing books.
Work with Creative team members to ensure all creative deliverables are completed against the Project or Creative brief, in alignment with brand standards and within stated deadlines.
Work with Client Services lead to ensure that all Client feedback and revisions are addressed in project related deliverables.
Schedule meetings, conference calls, and site visits as directed.
Provide on‑site/at event assistance as needed (requiring travel).
Track engagement data/results, pictures, and quotes from program executions. Develop content or visuals to best present findings for project recaps.
Provide the Marketing Communications team with an overview of projects. Indicate if a photographer or video team is necessary to be on‑site for case study and/or recap purposes.
Stay fresh regarding events/experiential programs, technologies, and trends. Bring innovations, ideas, and learnings to the attention of team members.
Preserve and foster Agency EA’s culture and maintain a positive attitude.
All other duties as reasonably assigned from time to time.
Qualifications
Bachelor’s degree or higher; Marketing, Business, Communications, or another related field a plus.
Strong written and oral communication skills.
Excellent organizational and project management skills.
Strong time management skills.
Proficient in Google Workspace/Suite or Excel, PowerPoint and Keynote.
Must enjoy working and collaborating with teams.
Must be willing to travel as needed.
Salary range for this position is paid based on experience and ranges from $50,000 to $60,000.
#J-18808-Ljbffr