Executive Personal Assistant
Career Group, New York, NY, United States
Our client, a dynamic hedge fund focused on delivering exceptional investment strategies and superior client service, is seeking a highly organized and proactive Executive Personal Assistant to support two busy partners in achieving their professional and personal goals.
Key Responsibilities 1. Executive Support:
Manage and maintain busy calendars, scheduling meetings, appointments, and travel arrangements.
Prepare and organize documents, reports, and presentations for meetings.
Act as a liaison between partners and internal/external stakeholders.
Conduct research and compile information as needed for decision‑making.
2. Personal Duties:
Provide high touch personal assistance, including managing household staff, arranging personal appointments, and overseeing family events.
Coordinate travel logistics, including flights, accommodations, and itineraries for both business and personal trips.
Handle confidential and sensitive information with discretion and professionalism.
Assist with personal shopping, gift planning, and managing household budgets.
3. Communication:
Serve as the primary point of contact for the partners, screening calls and managing correspondence.
Facilitate communication between partners and clients, ensuring timely responses to inquiries.
Prepare and edit written correspondence, reports, and other documents as needed.
4. Organizational Support:
Maintain files, records, and databases in an organized manner.
Implement and improve office procedures to enhance efficiency.
Assist with special projects and ad hoc assignments as directed by the partners.
Qualifications
Bachelor’s degree or equivalent experience preferred.
5+ years of experience as a personal or executive assistant, preferably in a fast‑paced environment.
Exceptional organizational and time management skills.
Strong verbal and written communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
High level of discretion and integrity in handling sensitive information.
Ability to manage multiple priorities and work well under pressure.
Excellent problem‑solving skills and attention to detail.
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Key Responsibilities 1. Executive Support:
Manage and maintain busy calendars, scheduling meetings, appointments, and travel arrangements.
Prepare and organize documents, reports, and presentations for meetings.
Act as a liaison between partners and internal/external stakeholders.
Conduct research and compile information as needed for decision‑making.
2. Personal Duties:
Provide high touch personal assistance, including managing household staff, arranging personal appointments, and overseeing family events.
Coordinate travel logistics, including flights, accommodations, and itineraries for both business and personal trips.
Handle confidential and sensitive information with discretion and professionalism.
Assist with personal shopping, gift planning, and managing household budgets.
3. Communication:
Serve as the primary point of contact for the partners, screening calls and managing correspondence.
Facilitate communication between partners and clients, ensuring timely responses to inquiries.
Prepare and edit written correspondence, reports, and other documents as needed.
4. Organizational Support:
Maintain files, records, and databases in an organized manner.
Implement and improve office procedures to enhance efficiency.
Assist with special projects and ad hoc assignments as directed by the partners.
Qualifications
Bachelor’s degree or equivalent experience preferred.
5+ years of experience as a personal or executive assistant, preferably in a fast‑paced environment.
Exceptional organizational and time management skills.
Strong verbal and written communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
High level of discretion and integrity in handling sensitive information.
Ability to manage multiple priorities and work well under pressure.
Excellent problem‑solving skills and attention to detail.
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