Event Manager Toyota Arena
Legends Global, Ontario, CA, United States
Event Manager
Under administrative direction, assists major tenants with the coordination of logistics for their events at Toyota Arena and ONT Field. Duties include all event coordination from event booking through conclusion. Essential Functions: Assists tenants in planning the logistical requirements for events. Assists tenants in determining manpower requirements (i.e., security, crowd control, private security, box office, and police). Provides tenants with technical and physical data on facility (i.e., electrical, sound, lighting, and plumbing). Acts in a sales role for rental of Toyota Arena and ONT Field equipment and sells services of departmental part-time personnel. Advises tenants of most advantageous utilization of space. Advises tenants of building policies, fire regulations, and other governing districts that may impose regulations on the tenant. Acts as a Duty Manager during events. Reviews tenant's contract for space utilization, special arrangements, etc. Coordinates with tenant's private contractors (decorators, electrical, A/V, plumbing, bus service, etc.). Enforces exclusivity of in-house catering services. Reviews and provides billing information to client for final settlement and to Accounting for invoicing. Secures required tenant insurance. Prepares diagrams for special room set-ups. Assists on special assignments as required. License/Certificate: One to two years management level experience coordinating events in a multi-purpose facility which services conventions, exhibits, trade and consumer shows, athletic events, concerts, sales meetings, food and beverage functions, etc. Experience/Training/Education: High school or GED certificate graduate required Associate's or bachelor's degree from an accredited college or university in event management, hospitality, sports management, tourism, arts administration, or related field preferred but not required 3+ years related experience and/or training or equivalent work experience preferred but not required Customer service experience preferred but not required Knowledge/Abilities/Skills: Knowledge of: Terminology used in the convention, event, and entertainment business Set-ups and take-downs Utilities (i.e., special lighting, booth wiring, compressed air, etc.) Computer software, including Microsoft Word and Excel Ability to: Read, write, and speak English Communicate effectively both verbally and in writing Be detail oriented Always present a professional appearance and demeanor during the workday Establish and maintain effective working relationships with tenants, employees, and the public Skill to: Operate modern office equipment, including computer, phone, and copy machine Operate a motor vehicle Physical and Environmental Requirements: Tasks are performed with moderate supervision without assistance for 40% of the workday; pushing and pulling doors open, lifting, stooping, bending and lifting at least 50 lbs. Walking for long distances for more than 50% of workday. This position may require work inside or outside of the building, as needed by events. Ability to work flexible hours, including nights, weekends and holidays, in addition to normal business hours. Employees may be scheduled to work until 12:00am or later. Must be able to pass the background check. Employee should use precautions & follow safety guidelines.
Under administrative direction, assists major tenants with the coordination of logistics for their events at Toyota Arena and ONT Field. Duties include all event coordination from event booking through conclusion. Essential Functions: Assists tenants in planning the logistical requirements for events. Assists tenants in determining manpower requirements (i.e., security, crowd control, private security, box office, and police). Provides tenants with technical and physical data on facility (i.e., electrical, sound, lighting, and plumbing). Acts in a sales role for rental of Toyota Arena and ONT Field equipment and sells services of departmental part-time personnel. Advises tenants of most advantageous utilization of space. Advises tenants of building policies, fire regulations, and other governing districts that may impose regulations on the tenant. Acts as a Duty Manager during events. Reviews tenant's contract for space utilization, special arrangements, etc. Coordinates with tenant's private contractors (decorators, electrical, A/V, plumbing, bus service, etc.). Enforces exclusivity of in-house catering services. Reviews and provides billing information to client for final settlement and to Accounting for invoicing. Secures required tenant insurance. Prepares diagrams for special room set-ups. Assists on special assignments as required. License/Certificate: One to two years management level experience coordinating events in a multi-purpose facility which services conventions, exhibits, trade and consumer shows, athletic events, concerts, sales meetings, food and beverage functions, etc. Experience/Training/Education: High school or GED certificate graduate required Associate's or bachelor's degree from an accredited college or university in event management, hospitality, sports management, tourism, arts administration, or related field preferred but not required 3+ years related experience and/or training or equivalent work experience preferred but not required Customer service experience preferred but not required Knowledge/Abilities/Skills: Knowledge of: Terminology used in the convention, event, and entertainment business Set-ups and take-downs Utilities (i.e., special lighting, booth wiring, compressed air, etc.) Computer software, including Microsoft Word and Excel Ability to: Read, write, and speak English Communicate effectively both verbally and in writing Be detail oriented Always present a professional appearance and demeanor during the workday Establish and maintain effective working relationships with tenants, employees, and the public Skill to: Operate modern office equipment, including computer, phone, and copy machine Operate a motor vehicle Physical and Environmental Requirements: Tasks are performed with moderate supervision without assistance for 40% of the workday; pushing and pulling doors open, lifting, stooping, bending and lifting at least 50 lbs. Walking for long distances for more than 50% of workday. This position may require work inside or outside of the building, as needed by events. Ability to work flexible hours, including nights, weekends and holidays, in addition to normal business hours. Employees may be scheduled to work until 12:00am or later. Must be able to pass the background check. Employee should use precautions & follow safety guidelines.