Private Household Operations Director
Muffetta Household Staffing Agency, Manchester, MA, United States
Private Household Operations Director
Make your application after reading the following skill and qualification requirements for this position.
Job #: J2136
Position Details: Full Time. Day: Monday-Friday. Time: 9am-5 pm (Must be flexible). Compensation: $120,000 - $150,000 per year, Paid via W2 (on the books). Benefits: Competitive benefits package offered. Start Time: 4/1/2026.
A family is seeking an experienced Home Office Assistant & Household Operations Director to provide support within a structured family office environment.
This is not a traditional office administrative role. Prior experience working in a home environment is required.
The position serves as the central operational coordinator responsible for ensuring the household and family logistics run smoothly, efficiently, and predictably.
The ideal candidate is a high-level Family Office Executive Assistant or Estate Manager professional with strong operational judgment and experience coordinating complex household environments.
This is a long-term opportunity for a professional who enjoys building systems, maintaining operational stability, and supporting a complex household environment.
Core Responsibilities:
Household Operations Oversight: Maintain structured household calendar systems (Cozi and related platforms). Coordinate school, medical, camp, and extracurricular logistics. Ensure seamless transitions across daily routines and schedules. Eliminate last-minute operational disruptions.
Operational Systems & Process Development: Design and document repeatable household workflows. Build continuity systems that remain functional through staff transitions. Reduce operational bottlenecks and single-point-of-failure processes. Maintain structured communication and escalation channels.
Vendor & External Service Oversight: Coordinate and oversee external service providers including: Bill-pay and bookkeeping services. Travel advisors and event support providers. Household maintenance vendors. Postal and mail processing systems. Insurance and payroll providers.
Transportation Infrastructure Coordination: The household operates a structured transportation model using a vetted bench of drivers.
Responsibilities include: Maintaining predictable pickup and route coordination. Ensuring communication between drivers and childcare professionals. Maintaining backup transportation coverage. Identifying and resolving reliability gaps.
Project Leadership: Move initiatives from concept to completion. Maintain accountability across vendors and service providers. Sequence operational steps and track progress. Ensure forward momentum independent of principal bandwidth.
Candidate Profile: We are seeking a high-caliber professional with experience in: Private family office environments. Estate management or complex executive support. Multi-vendor coordination. Operational systems design. Strategic logistics and scheduling.
The ideal candidate demonstrates: Exceptional organizational judgment. Systems thinking and problem-solving ability. Emotional intelligence and discretion. Calm, structured leadership style. Confidence working independently. Ability to coordinate professionals without micromanaging.
Personal Characteristics: Calm, steady temperament. Strong operational thinker. Non-ego driven leadership style. Protective of principal time and attention. Clear and professional communicator. Highly discreet and trustworthy.
Work Environment: The household values: Clear authority lanes. Mature and direct communication. Structured working environments. Long-term professional alignment. xsgimln Discretion and confidentiality.
Make your application after reading the following skill and qualification requirements for this position.
Job #: J2136
Position Details: Full Time. Day: Monday-Friday. Time: 9am-5 pm (Must be flexible). Compensation: $120,000 - $150,000 per year, Paid via W2 (on the books). Benefits: Competitive benefits package offered. Start Time: 4/1/2026.
A family is seeking an experienced Home Office Assistant & Household Operations Director to provide support within a structured family office environment.
This is not a traditional office administrative role. Prior experience working in a home environment is required.
The position serves as the central operational coordinator responsible for ensuring the household and family logistics run smoothly, efficiently, and predictably.
The ideal candidate is a high-level Family Office Executive Assistant or Estate Manager professional with strong operational judgment and experience coordinating complex household environments.
This is a long-term opportunity for a professional who enjoys building systems, maintaining operational stability, and supporting a complex household environment.
Core Responsibilities:
Household Operations Oversight: Maintain structured household calendar systems (Cozi and related platforms). Coordinate school, medical, camp, and extracurricular logistics. Ensure seamless transitions across daily routines and schedules. Eliminate last-minute operational disruptions.
Operational Systems & Process Development: Design and document repeatable household workflows. Build continuity systems that remain functional through staff transitions. Reduce operational bottlenecks and single-point-of-failure processes. Maintain structured communication and escalation channels.
Vendor & External Service Oversight: Coordinate and oversee external service providers including: Bill-pay and bookkeeping services. Travel advisors and event support providers. Household maintenance vendors. Postal and mail processing systems. Insurance and payroll providers.
Transportation Infrastructure Coordination: The household operates a structured transportation model using a vetted bench of drivers.
Responsibilities include: Maintaining predictable pickup and route coordination. Ensuring communication between drivers and childcare professionals. Maintaining backup transportation coverage. Identifying and resolving reliability gaps.
Project Leadership: Move initiatives from concept to completion. Maintain accountability across vendors and service providers. Sequence operational steps and track progress. Ensure forward momentum independent of principal bandwidth.
Candidate Profile: We are seeking a high-caliber professional with experience in: Private family office environments. Estate management or complex executive support. Multi-vendor coordination. Operational systems design. Strategic logistics and scheduling.
The ideal candidate demonstrates: Exceptional organizational judgment. Systems thinking and problem-solving ability. Emotional intelligence and discretion. Calm, structured leadership style. Confidence working independently. Ability to coordinate professionals without micromanaging.
Personal Characteristics: Calm, steady temperament. Strong operational thinker. Non-ego driven leadership style. Protective of principal time and attention. Clear and professional communicator. Highly discreet and trustworthy.
Work Environment: The household values: Clear authority lanes. Mature and direct communication. Structured working environments. Long-term professional alignment. xsgimln Discretion and confidentiality.