Event and Registration Assistant - Seasonal
Utah State University, Logan, UT, United States
Overview
Office of Events is a growing department whose primary function is to assure the events hosted by Utah State University, "Exceed Expectations". The primary purpose of this position is to assist the Registration Coordinators in all aspects of event and conference registration, specifically focusing on the Summer Citizen Program.
Hours: Monday-Friday, between 8:00am-5:00pm. May include some evening and weekend hours as needed with prior notification. Weekly hours will be between 10 to 28 hours. The work schedule will be determined on a weekly basis.
***This position is a temporary summer position, beginning the second week of May and ending the last week of August.***
Responsibilities
Assist the Registration Coordinators in all aspects of event and conference registration
Enter registrations into database from phone calls, emails, facsimile, and mail notifications, with an emphasis on the Summer Citizen Program registration
Process payments following the department cash handling procedures; some collection responsibilities
Answer phone calls and respond to e-mails, with an emphasis on Summer Citizen questions, calls, and emails
Process registration requests from Program Coordinators
Name badge set-up, printing and preparation, and attendee check-in
Travel as needed (arranged ahead of time)
Assist with the Summer Citizens Program and other events as needed
Other duties as needed
Minimum Qualifications
Ability to speak, read, write and understand English proficiently.
Knowledge of basic accounting/bookkeeping practices and procedures.
Strong working knowledge of Microsoft Word and Excel in a Windows environment, and the ability to work with other divisional database systems for which training is provided.
Strong clerical and record keeping skills.
Preferred Qualifications
At least six months related office experience, meeting planning experience, group event administration, or hospitality/tourism industry-related experience.
Experience in group events, program coordination and/or project management responsibilities.
Interested in a career in conference management and the hospitality and tourism industry.
Interested in a long-term employment and advancement opportunities with the Conference Services team for the Office of Events at Utah State University.
Knowledge, Skills, and Abilities
Ability to work unsupervised when needed and to fill in for the Program Coordinator or Registration Coordinator in some instances.
Strong organizational skills and attention to detail.
Willingness and ability to meet deadlines in a high stress environment and handle many tasks simultaneously.
Excellent oral, written and interpersonal communication skills. High level of initiative, self-motivation and a positive attitude.
Knowledge of filing systems and information management systems.
Ability to operate standard office equipment to include copiers, telephone systems, computer data systems and printers.
Ability to maintain confidential information.
Ability and willingness to conform to department and conference dress codes.
Required Documents Along with the online application, please attach:
Resume to be uploaded at the beginning of your application in the CandidateProfile under “Resume/CV”
Document size may not exceed 10 MB.
Advertised Salary $13.00/hr ADA
Physical Requirements The environment and physical requirements may change depending on the specific function of the work each department performs. Incumbents may be in both indoor and outdoor environments. Indoors, in an office space, event space, or public space are protected from weather conditions, but not necessarily from temperature changes. Incumbents may nearly continuously sit and often use repetitive hand motion (such as typing).
This position requires moderate physical effort. Employees must have sufficient strength to perform the duties and responsibilities of the position, including lifting up to 25 pounds, walking and standing. Employees must adhere to safety precautions and may be required to use protective equipment.
Notice of Non-discrimination In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.
Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.
Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.
In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.
For further information regarding non-discrimination, please visit
crtix.usu.edu
or contact:
U.S. Department of Education Denver Regional Office 303-844-5695|
OCR.Denver@ed.gov
U.S. Department of Education Office of Assistant Secretary for Civil Rights 800-421-3481 |
OCR@ed.gov
#J-18808-Ljbffr
Hours: Monday-Friday, between 8:00am-5:00pm. May include some evening and weekend hours as needed with prior notification. Weekly hours will be between 10 to 28 hours. The work schedule will be determined on a weekly basis.
***This position is a temporary summer position, beginning the second week of May and ending the last week of August.***
Responsibilities
Assist the Registration Coordinators in all aspects of event and conference registration
Enter registrations into database from phone calls, emails, facsimile, and mail notifications, with an emphasis on the Summer Citizen Program registration
Process payments following the department cash handling procedures; some collection responsibilities
Answer phone calls and respond to e-mails, with an emphasis on Summer Citizen questions, calls, and emails
Process registration requests from Program Coordinators
Name badge set-up, printing and preparation, and attendee check-in
Travel as needed (arranged ahead of time)
Assist with the Summer Citizens Program and other events as needed
Other duties as needed
Minimum Qualifications
Ability to speak, read, write and understand English proficiently.
Knowledge of basic accounting/bookkeeping practices and procedures.
Strong working knowledge of Microsoft Word and Excel in a Windows environment, and the ability to work with other divisional database systems for which training is provided.
Strong clerical and record keeping skills.
Preferred Qualifications
At least six months related office experience, meeting planning experience, group event administration, or hospitality/tourism industry-related experience.
Experience in group events, program coordination and/or project management responsibilities.
Interested in a career in conference management and the hospitality and tourism industry.
Interested in a long-term employment and advancement opportunities with the Conference Services team for the Office of Events at Utah State University.
Knowledge, Skills, and Abilities
Ability to work unsupervised when needed and to fill in for the Program Coordinator or Registration Coordinator in some instances.
Strong organizational skills and attention to detail.
Willingness and ability to meet deadlines in a high stress environment and handle many tasks simultaneously.
Excellent oral, written and interpersonal communication skills. High level of initiative, self-motivation and a positive attitude.
Knowledge of filing systems and information management systems.
Ability to operate standard office equipment to include copiers, telephone systems, computer data systems and printers.
Ability to maintain confidential information.
Ability and willingness to conform to department and conference dress codes.
Required Documents Along with the online application, please attach:
Resume to be uploaded at the beginning of your application in the CandidateProfile under “Resume/CV”
Document size may not exceed 10 MB.
Advertised Salary $13.00/hr ADA
Physical Requirements The environment and physical requirements may change depending on the specific function of the work each department performs. Incumbents may be in both indoor and outdoor environments. Indoors, in an office space, event space, or public space are protected from weather conditions, but not necessarily from temperature changes. Incumbents may nearly continuously sit and often use repetitive hand motion (such as typing).
This position requires moderate physical effort. Employees must have sufficient strength to perform the duties and responsibilities of the position, including lifting up to 25 pounds, walking and standing. Employees must adhere to safety precautions and may be required to use protective equipment.
Notice of Non-discrimination In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.
Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.
Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.
In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.
For further information regarding non-discrimination, please visit
crtix.usu.edu
or contact:
U.S. Department of Education Denver Regional Office 303-844-5695|
OCR.Denver@ed.gov
U.S. Department of Education Office of Assistant Secretary for Civil Rights 800-421-3481 |
OCR@ed.gov
#J-18808-Ljbffr