Contracts & Proposals Administrator
PTS Advance, Anaheim, CA, United States
Job Title:
Senior Contracts & Proposals Administrator
Schedule:
Monday-Friday
Pay:
$100,000 - $120,000 (Plus bonus and benefits)
Duration:
Direct Hire
We’re partnering with a well-established environmental and construction services firm to hire a Senior Contracts & Proposals Administrator.
This is a high-impact, high-visibility role supporting both business development and project execution. You’ll play a critical role in managing daily proposal submissions and contract administration for projects ranging from $500K to $30M+.
Responsibilities Proposal Management
Lead and manage daily RFP/RFQ proposal submissions across public and private sectors
Develop compliant, high-quality proposals including technical narratives, staffing plans, and past performance
Coordinate inputs across estimating, project management, safety, finance, and leadership
Manage proposal schedules, compliance matrices, and submission deadlines
Maintain proposal templates, resumes, and qualification packages
Contract Administration
Oversee the full contract lifecycle (execution, tracking, and modifications)
Manage deliverables, milestones, and compliance requirements
Coordinate insurance certificates, bid bonds, and performance/payment bonds
Support both public works and private client contracts
Subcontract & Business Development Support
Prepare and administer subcontracts, purchase orders, and consulting agreements
Ensure compliance with flow-down clauses, safety, and insurance requirements
Support CRM tracking and opportunity management
Assist with teaming agreements, NDAs, and proposal strategy
Maintain databases for past performance, resumes, and project experience
Qualifications
7–12+ years of experience in contracts administration and proposal development
Background in construction, environmental, or engineering services
Strong knowledge of:
Government and public works contracting
Proposal compliance and submission processes
Construction and/or environmental contract structures
Proven ability to manage multiple proposals under tight deadlines (high volume)
Exceptional attention to detail and strong writing/editing skills
Proficiency with Microsoft Office, CRM systems, and contract management tools
Nice to Have Qualifications
Experience with Microsoft Dynamics, ContractSafe, or similar systems
Notary Public certification (or willingness to obtain)
Experience in high-volume public bid environments
Familiarity with proposal graphics, charts, and formatting
Why this Opportunity Stands Out
Key hire tied to long-term team growth and succession planning
High exposure to executive leadership and decision-makers
Work on revenue-driving proposals and contracts daily
Blend of public sector and private client work
Stable, established company with strong industry presence
#J-18808-Ljbffr
Senior Contracts & Proposals Administrator
Schedule:
Monday-Friday
Pay:
$100,000 - $120,000 (Plus bonus and benefits)
Duration:
Direct Hire
We’re partnering with a well-established environmental and construction services firm to hire a Senior Contracts & Proposals Administrator.
This is a high-impact, high-visibility role supporting both business development and project execution. You’ll play a critical role in managing daily proposal submissions and contract administration for projects ranging from $500K to $30M+.
Responsibilities Proposal Management
Lead and manage daily RFP/RFQ proposal submissions across public and private sectors
Develop compliant, high-quality proposals including technical narratives, staffing plans, and past performance
Coordinate inputs across estimating, project management, safety, finance, and leadership
Manage proposal schedules, compliance matrices, and submission deadlines
Maintain proposal templates, resumes, and qualification packages
Contract Administration
Oversee the full contract lifecycle (execution, tracking, and modifications)
Manage deliverables, milestones, and compliance requirements
Coordinate insurance certificates, bid bonds, and performance/payment bonds
Support both public works and private client contracts
Subcontract & Business Development Support
Prepare and administer subcontracts, purchase orders, and consulting agreements
Ensure compliance with flow-down clauses, safety, and insurance requirements
Support CRM tracking and opportunity management
Assist with teaming agreements, NDAs, and proposal strategy
Maintain databases for past performance, resumes, and project experience
Qualifications
7–12+ years of experience in contracts administration and proposal development
Background in construction, environmental, or engineering services
Strong knowledge of:
Government and public works contracting
Proposal compliance and submission processes
Construction and/or environmental contract structures
Proven ability to manage multiple proposals under tight deadlines (high volume)
Exceptional attention to detail and strong writing/editing skills
Proficiency with Microsoft Office, CRM systems, and contract management tools
Nice to Have Qualifications
Experience with Microsoft Dynamics, ContractSafe, or similar systems
Notary Public certification (or willingness to obtain)
Experience in high-volume public bid environments
Familiarity with proposal graphics, charts, and formatting
Why this Opportunity Stands Out
Key hire tied to long-term team growth and succession planning
High exposure to executive leadership and decision-makers
Work on revenue-driving proposals and contracts daily
Blend of public sector and private client work
Stable, established company with strong industry presence
#J-18808-Ljbffr