Executive Assistant Senior
Weston&Sampson, Inc., Kalamazoo, MI, United States
Please see Special Instructions for more details.
External applicants should use the WMU - Application.
Internal applicants should use the WMU - Internal Application.
College
Executive Area
Department
Posting Number
Posting Number S1541P
Job Type
Job Type Full Time, Regular
Pay Type
Pay Grade
Pay Grade G
Campus Location
Campus Location WMU-Kalamazoo - Main Campus
Salary Range
Salary Range Pay is commensurate with qualifications and experience, combined with an excellent benefits package.
Number of Vacancies
Number of Vacancies 1
Independently plans, directs and performs advanced, diversified, and confidential administrative activities for the executive. Works independently and sets priorities to manage critical and ongoing office functions. Directs and oversees projects or initiatives in the division and exercises discretion and judgment. Reflects, articulates, and promotes the mission, vision and identity of the University.
Manages projects and activities. Serves as principal point of contact and advisor to the executive. Independently coordinates projects and initiatives in the division, and exercises discretion and judgment to handle issues that are referred to the executive.
Represents the executive with communication to internal and external constituents. Demonstrates exceptional interpersonal, verbal, and written communication skills, as well as the ability to communicate with tact and diplomacy with all constituents.
Completes multiple, diverse assignments. Coordinates the collection of data and information; proactively produces and edits letters, memos, speeches, presentations and other miscellaneous documents.
Manages office operations and departmental functions, including budget orders as well as coordinating and overseeing repair of all office equipment.
Directs and administers the management and administration of executive’s office functions and operations. This includes supervision of office staff, student employees and employment decisions.
Provides oversight and guidance to effectively address and resolve issues referred to the executive. Collects input regarding conflicts/issues, determines priorities and possible pathways for resolution, and initiates steps for resolution. If possible, resolves issues before they reach the executive. Facilitates contacts and problem-resolution referring issues to appropriate academic and administrative offices for follow-up as needed and to assure issues are resolved.
Bachelor’s degree in related field from an accredited institution, or equivalent combination of education and experience.
Five years’ relevant experience.
Ability to provide executive-level administrative support including managing executive’s schedule and travel arrangements, drafting correspondence, attending meetings, and independently preparing high level reports and documents.
Advanced office software skills, including proficiency in maintaining departmental-level databases and using and querying enterprise resource planning systems.
Able to develop content for webpages; capable of monitoring budgets, including grant and gift funding, and resolving problems.
Experience providing guidance to students or other employees.
Bachelor’s degree in related field from an accredited institution.
Notary Public of Michigan or willingness to be appointed and serve.
External applicants should use the WMU – Application.
Internal applicants should use the WMU – Internal Application.
Finalists may be required to successfully complete skills assessments to demonstrate proficiency using office software, such as Microsoft Office Suite products.
Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, go to:
https://www.wmich.edu/hr/enrollment-staff .
Office or other indoor work with minimal physical demands such as occasionally lifting/moving materials less than 25 pounds.
Work is generally performed in a well lit, temperature-controlled indoor environment with occasional exposure to the outdoors and/or any number of elements.
Supplemental Questions Required fields are indicated with an asterisk (*).
* Do you have a bachelor's degree in a related field from an accredited institution, or an equivalent combination of education and experience?
Yes.
No.
* Do you have five years of relevant experience?
Yes
No
* Do you have the ability to provide executive-level administrative support including managing executive's schedule and travel arrangements, drafting correspondence, attending meetings, and independently preparing high level reports and documents?
Yes
No
* Do you have advanced office software skills, including proficiency in maintaining departmental-level databases and using and querying enterprise resource planning systems?
Yes
No
* Are you able to develop content for webpages; capable of monitoring budgets, including grant and gift funding, and resolving problems?
Yes
No
* Do you have experience providing guidance to students or other employees?
Yes
No
* Do you have a bachelor's degree in a related field from an accredited institution?
Yes
No
* Are you a Notary Public of Michigan or willing to be appointed and serve?
Yes
No
Documents Needed To Apply
Required Documents
Cover Letter
Resume
List of References
Optional Documents
Other
WMU is an Equal Opportunity/Affirmative Action Employer. Minorities, women, veterans, individuals with disabilities and all other qualified individuals are encouraged to apply.
#J-18808-Ljbffr
External applicants should use the WMU - Application.
Internal applicants should use the WMU - Internal Application.
College
Executive Area
Department
Posting Number
Posting Number S1541P
Job Type
Job Type Full Time, Regular
Pay Type
Pay Grade
Pay Grade G
Campus Location
Campus Location WMU-Kalamazoo - Main Campus
Salary Range
Salary Range Pay is commensurate with qualifications and experience, combined with an excellent benefits package.
Number of Vacancies
Number of Vacancies 1
Independently plans, directs and performs advanced, diversified, and confidential administrative activities for the executive. Works independently and sets priorities to manage critical and ongoing office functions. Directs and oversees projects or initiatives in the division and exercises discretion and judgment. Reflects, articulates, and promotes the mission, vision and identity of the University.
Manages projects and activities. Serves as principal point of contact and advisor to the executive. Independently coordinates projects and initiatives in the division, and exercises discretion and judgment to handle issues that are referred to the executive.
Represents the executive with communication to internal and external constituents. Demonstrates exceptional interpersonal, verbal, and written communication skills, as well as the ability to communicate with tact and diplomacy with all constituents.
Completes multiple, diverse assignments. Coordinates the collection of data and information; proactively produces and edits letters, memos, speeches, presentations and other miscellaneous documents.
Manages office operations and departmental functions, including budget orders as well as coordinating and overseeing repair of all office equipment.
Directs and administers the management and administration of executive’s office functions and operations. This includes supervision of office staff, student employees and employment decisions.
Provides oversight and guidance to effectively address and resolve issues referred to the executive. Collects input regarding conflicts/issues, determines priorities and possible pathways for resolution, and initiates steps for resolution. If possible, resolves issues before they reach the executive. Facilitates contacts and problem-resolution referring issues to appropriate academic and administrative offices for follow-up as needed and to assure issues are resolved.
Bachelor’s degree in related field from an accredited institution, or equivalent combination of education and experience.
Five years’ relevant experience.
Ability to provide executive-level administrative support including managing executive’s schedule and travel arrangements, drafting correspondence, attending meetings, and independently preparing high level reports and documents.
Advanced office software skills, including proficiency in maintaining departmental-level databases and using and querying enterprise resource planning systems.
Able to develop content for webpages; capable of monitoring budgets, including grant and gift funding, and resolving problems.
Experience providing guidance to students or other employees.
Bachelor’s degree in related field from an accredited institution.
Notary Public of Michigan or willingness to be appointed and serve.
External applicants should use the WMU – Application.
Internal applicants should use the WMU – Internal Application.
Finalists may be required to successfully complete skills assessments to demonstrate proficiency using office software, such as Microsoft Office Suite products.
Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, go to:
https://www.wmich.edu/hr/enrollment-staff .
Office or other indoor work with minimal physical demands such as occasionally lifting/moving materials less than 25 pounds.
Work is generally performed in a well lit, temperature-controlled indoor environment with occasional exposure to the outdoors and/or any number of elements.
Supplemental Questions Required fields are indicated with an asterisk (*).
* Do you have a bachelor's degree in a related field from an accredited institution, or an equivalent combination of education and experience?
Yes.
No.
* Do you have five years of relevant experience?
Yes
No
* Do you have the ability to provide executive-level administrative support including managing executive's schedule and travel arrangements, drafting correspondence, attending meetings, and independently preparing high level reports and documents?
Yes
No
* Do you have advanced office software skills, including proficiency in maintaining departmental-level databases and using and querying enterprise resource planning systems?
Yes
No
* Are you able to develop content for webpages; capable of monitoring budgets, including grant and gift funding, and resolving problems?
Yes
No
* Do you have experience providing guidance to students or other employees?
Yes
No
* Do you have a bachelor's degree in a related field from an accredited institution?
Yes
No
* Are you a Notary Public of Michigan or willing to be appointed and serve?
Yes
No
Documents Needed To Apply
Required Documents
Cover Letter
Resume
List of References
Optional Documents
Other
WMU is an Equal Opportunity/Affirmative Action Employer. Minorities, women, veterans, individuals with disabilities and all other qualified individuals are encouraged to apply.
#J-18808-Ljbffr