Marketing Production Coordinator

Washington Pavilion Management, Inc. (WPMI) is seeking a highly organized and detail-oriented Marketing Production Coordinator to support the successful execution of marketing projects across the organization. This role plays a critical part in ensuring smooth workflow, timely delivery, and clear communication across internal teams and external partners. Be the glue of our marketing team and the first friendly point of contact for departments, partners and clients across our venues, events and ventures. You'll keep projects moving and creative ideas on track. Positive energy, flexibility and a can-do attitude make you a perfect fit for this role! If you have a strong sense of accountability, excellent communication skills, and enjoy coordinating multiple moving pieces within a fast-paced environment, we invite you to apply! Position Summary The Marketing Production Coordinator serves as the operational hub of the marketing department—tracking projects, managing timelines, and facilitating communication across departments and vendors. This position is responsible for maintaining marketing schedules, organizing production meetings, and helping ensure that campaigns and materials are executed on time and in alignment with brand standards. What You’ll Do Project Coordination & Workflow Management Manage project timelines and assignments using project management software (currently Monday.com) Monitor progress, follow up on deliverables, and identify potential delays or obstacles Coordinate workflow for marketing initiatives such as digital campaigns, print materials, signage, social media, and website updates Assign and track tasks with internal staff and external partners to ensure timely completion Schedule and lead weekly Marketing Production Meetings, prepare agendas, and document key action items Serve as the liaison between marketing, other departments, and external vendors regarding project timelines and updates Work closely with departments such as Guest Services, Sales, Education, Development, and Programming on project details Partner with other project coordinators across the organization on shared campaigns and seasonal efforts Documentation & Status Reporting Maintain accurate records of project timelines, updates, and outcomes Communicate changes, adjustments, and progress updates to relevant stakeholders Provide regular project status summaries and reports for department leadership Support for Marketing Operations Assist with intake, scoping, and planning of new marketing requests Track internal deadlines related to event launches, collateral development, and seasonal marketing efforts Provide general administrative support and contribute to process improvement initiatives within the marketing team What You Bring to the Table Associate’s degree required; Bachelor’s degree preferred (marketing, communications, project management, or related field) 1–2 years of experience in project coordination, marketing operations, or administrative support Proficiency with project management tools such as Monday.com, Trello, Asana, or similar platforms Strong organizational, time management, and multitasking abilities Clear, professional communication skills and the ability to work effectively across teams Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) Previous experience in a marketing or creative services environment is a plus What We Offer We provide a dynamic and engaging workplace with competitive compensation and an outstanding benefits package , including: Medical, Dental, and Vision Insurance Company-paid Life Insurance, Short-Term Disability, and Long-Term Disability 401K Retirement Plan with a 6% Company Match Generous Paid Time Off (including personal, sick, and holidays) Free Washington Pavilion Membership + Exclusive Employee Perks , including ticket and event discounts, on-site café discounts, and staff appreciation events. If you’re a dependable team player who thrives on organization and communication, we encourage you to apply and be part of a dynamic marketing team making a meaningful impact. Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at Phone: 605-367-6000 Email: employment@washingtonpavilion.org Equal Opportunity Employer, including disabled and veterans. If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: English – Spanish – Arabic - Chinese. English – Spanish – Chinese. If you want to view the Pay Transparency Policy Statement, please click the link: English. #J-18808-Ljbffr