Property Administrator
TEKsystems, San Francisco, CA, United States
Overview
The Tenant Service Administrator performs administrative functions relating to the daily operation of a 38-story office/retail building in a "First Class" manner, and provides administrative and project support to the General Manager (GM) and Property Manager (PM). Responsibilities
Responsible for Building Management Office Opening and Closing process Acting as first contact for tenant service calls Direct tenant service requests to engineering, vendors or janitorial staff (via radio & iPhones) Tenant and vendor relations, including drafting correspondence as directed by General Manager or Property Manager Code and process all invoices, including entering in MRI Accounting System Request W-9 and OFAC (Office of Foreign Assets Control) forms from new vendors and contractors to set up in accounting system Maintain accurate and complete Building Office files and records Issue parking garage validations, as directed by General Manager or Property Manager Maintain Vendor and Emergency Lists Maintain certificate of insurance file, ensuring current copies on file for all vendors Open and distribute incoming mail Produce purchase orders for all contract materials or services ordered Prepare memos and notices to tenants in building Assist in coordination of tenant events, deliveries, and moves Process building access requests (for after-hours or building staff assistance) Maintain and print daily Building Notes and Calendar Assist with tenant move-ins (keys, welcome event, Building Engines and BluBky set-up) and move-outs Assist in budget preparation Obtain vendor bids for special work and/or regular services, where needed to fulfill tenant service requests Prepare vendor service contracts and maintain contract summary Respond to vendor calls regarding outstanding invoices Responsible for maintaining Energy Star Portfolio Manager Maintain record logs and collect various data reports to maintain LEED certification Assist General Manager or Property Manager in above duties for other managed properties, as needed Other duties as may be assigned by the General Manager or Property Manager Qualifications
Skills: property management, administrative support, customer service Top Skills Details: property management, administrative support, customer service Additional Skills & Qualifications: Skills: Computer literate in Outlook, MS Word, Excel, and MRI a plus Very good written and oral communication skills Strong customer service skills Must be able to multi-task in a fast paced environment Must be organized, self-motivated and be able to work well with others Experience Level: Intermediate Level Job Details
Job Type & Location: This is a Contract position based out of San Francisco, CA Pay and Benefits: The pay range for this position is $25.00 - $25.00/hr Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision; Critical Illness, Accident, and Hospital; 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available; Life Insurance (Voluntary Life & AD&D for the employee and dependents); Short and long-term disability; Health Spending Account (HSA); Transportation benefits; Employee Assistance Program; Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type: This is a fully onsite position in San Francisco, CA Application Deadline: This position is anticipated to close on Apr 3, 2026 About TEKsystems
We are a partner in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. TEKsystems is an Allegis Group company and an equal opportunity employer.
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The Tenant Service Administrator performs administrative functions relating to the daily operation of a 38-story office/retail building in a "First Class" manner, and provides administrative and project support to the General Manager (GM) and Property Manager (PM). Responsibilities
Responsible for Building Management Office Opening and Closing process Acting as first contact for tenant service calls Direct tenant service requests to engineering, vendors or janitorial staff (via radio & iPhones) Tenant and vendor relations, including drafting correspondence as directed by General Manager or Property Manager Code and process all invoices, including entering in MRI Accounting System Request W-9 and OFAC (Office of Foreign Assets Control) forms from new vendors and contractors to set up in accounting system Maintain accurate and complete Building Office files and records Issue parking garage validations, as directed by General Manager or Property Manager Maintain Vendor and Emergency Lists Maintain certificate of insurance file, ensuring current copies on file for all vendors Open and distribute incoming mail Produce purchase orders for all contract materials or services ordered Prepare memos and notices to tenants in building Assist in coordination of tenant events, deliveries, and moves Process building access requests (for after-hours or building staff assistance) Maintain and print daily Building Notes and Calendar Assist with tenant move-ins (keys, welcome event, Building Engines and BluBky set-up) and move-outs Assist in budget preparation Obtain vendor bids for special work and/or regular services, where needed to fulfill tenant service requests Prepare vendor service contracts and maintain contract summary Respond to vendor calls regarding outstanding invoices Responsible for maintaining Energy Star Portfolio Manager Maintain record logs and collect various data reports to maintain LEED certification Assist General Manager or Property Manager in above duties for other managed properties, as needed Other duties as may be assigned by the General Manager or Property Manager Qualifications
Skills: property management, administrative support, customer service Top Skills Details: property management, administrative support, customer service Additional Skills & Qualifications: Skills: Computer literate in Outlook, MS Word, Excel, and MRI a plus Very good written and oral communication skills Strong customer service skills Must be able to multi-task in a fast paced environment Must be organized, self-motivated and be able to work well with others Experience Level: Intermediate Level Job Details
Job Type & Location: This is a Contract position based out of San Francisco, CA Pay and Benefits: The pay range for this position is $25.00 - $25.00/hr Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision; Critical Illness, Accident, and Hospital; 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available; Life Insurance (Voluntary Life & AD&D for the employee and dependents); Short and long-term disability; Health Spending Account (HSA); Transportation benefits; Employee Assistance Program; Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type: This is a fully onsite position in San Francisco, CA Application Deadline: This position is anticipated to close on Apr 3, 2026 About TEKsystems
We are a partner in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. TEKsystems is an Allegis Group company and an equal opportunity employer.
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