Executive Assistant to the Athletic Director
The University of Georgia, Athens, GA, United States
Overview
Posting Number S14926P
Working Title: Executive Assistant to the Athletic Director
Department: Athletics-Director's Office
The University of Georgia is an Equal Opportunity employer. Details about the institution, its mission, and values are included in the original posting. This position is located in Athens, GA, with responsibilities that support the J. Reid Parker Director of Athletics.
Responsibilities
Direct, plan, organize, and execute the day-to-day operations of the J. Reid Parker Director of Athletics office.
Provide administrative support to multiple executive staff members, including scheduling and logistics of meetings, conferences, and events.
Screen and coordinate communications, draft correspondence for the AD’s signature, and prioritize requests.
Manage the generic AD email account; track and follow up on communications.
Coordinate and prioritize the AD’s calendar; schedule with staff, student-athletes, University leadership, athletic board members, external partners, etc.
Schedule speaking engagements and interviews for the AD.
Ensure timely resolution of critical issues and other matters; handle confidential matters as requested.
Coordinate travel arrangements, itineraries, and related materials; prepare travel reimbursements in a timely manner.
Handle requests for autographs and donated items as approved by the AD.
Serve as administrative liaison to various outside agencies.
Office Administration (Time Allocation)
Oversee day-to-day operations; coordinate administrative matters and special projects through the AD’s office.
Maintain record keeping and filing systems, including sensitive information.
Manage information flow to/from the AD’s office via multiple channels.
Serve as a point of contact for the AD on sensitive and complex issues, maintaining confidentiality.
Process expense reports and reimbursement requests.
Assist all sports units in organizing recruiting visits and team meetings with the Athletic Director.
Manage information and paperwork related to University programs and initiatives.
Propose new opportunities related to the AD’s office.
Event and Travel Management
Serve as the primary contact for the Athletic Board of Directors and scheduling liaison for select committee meetings.
Coordinate travel arrangements for the AD and University President for away games and postseason events; manage ticket allotment, credentials, and parking requests.
Prepare itineraries and travel arrangements for high-level position candidates.
Assist with planning and execution of meetings and events organized by the AD’s office.
Supervision
Supervise full-time staff who provide administrative support for the Sr. Deputy Athletic Director and Deputy Athletic Director for Finance & Administration.
Provide guidance and training on administrative functions as needed.
Additional Information Responsibilities include releasing pertinent information to the Athletic Board and Athletics staff in a timely manner, handling open records requests as a backup, and other related duties as assigned by the Director of Athletics.
Qualifications Minimum Qualifications
High school diploma or equivalent and 2 years of related experience.
Preferred Qualifications
Details not specified beyond the responsibilities listed; the position requires independent performance of administrative functions and the ability to manage multiple tasks and confidential information.
Knowledge, Skills, and Abilities
Excellent public relations and customer service skills.
Thorough knowledge of Microsoft Office Suite.
Ability to use internet search engines for a variety of purposes.
Ability to learn new software tools, as needed.
Excellent interpersonal and critical thinking skills.
Ability to forecast and plan accordingly.
Working knowledge of NCAA, SEC, and UGA policies, procedures, and systems.
Ability to read and write business correspondence and communicate proficiently by telephone and email.
Ability to respond to questions from a diverse constituency of stakeholders.
Ability to work independently and handle multiple tasks.
Physical Demands Sit at a desk for long periods; lift and/or move up to 20 pounds. Driving as needed to perform job duties.
Compliance and Background Checks Be advised a credit check will be required for all positions with financial responsibilities. For more information, see the UGA Credit Background Check website. Offers of employment are contingent upon completion of a background investigation including criminal background check and, if applicable, a satisfactory credit check. A pre-employment drug test may be required for high-risk positions.
Contact Information Recruitment Contact: Amy Thomas Recruitment Contact Email: amy.thomas@uga.edu
Application Materials
Resume/CV
Cover Letter
EEO Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, veteran status, or other protected status.
#J-18808-Ljbffr
The University of Georgia is an Equal Opportunity employer. Details about the institution, its mission, and values are included in the original posting. This position is located in Athens, GA, with responsibilities that support the J. Reid Parker Director of Athletics.
Responsibilities
Direct, plan, organize, and execute the day-to-day operations of the J. Reid Parker Director of Athletics office.
Provide administrative support to multiple executive staff members, including scheduling and logistics of meetings, conferences, and events.
Screen and coordinate communications, draft correspondence for the AD’s signature, and prioritize requests.
Manage the generic AD email account; track and follow up on communications.
Coordinate and prioritize the AD’s calendar; schedule with staff, student-athletes, University leadership, athletic board members, external partners, etc.
Schedule speaking engagements and interviews for the AD.
Ensure timely resolution of critical issues and other matters; handle confidential matters as requested.
Coordinate travel arrangements, itineraries, and related materials; prepare travel reimbursements in a timely manner.
Handle requests for autographs and donated items as approved by the AD.
Serve as administrative liaison to various outside agencies.
Office Administration (Time Allocation)
Oversee day-to-day operations; coordinate administrative matters and special projects through the AD’s office.
Maintain record keeping and filing systems, including sensitive information.
Manage information flow to/from the AD’s office via multiple channels.
Serve as a point of contact for the AD on sensitive and complex issues, maintaining confidentiality.
Process expense reports and reimbursement requests.
Assist all sports units in organizing recruiting visits and team meetings with the Athletic Director.
Manage information and paperwork related to University programs and initiatives.
Propose new opportunities related to the AD’s office.
Event and Travel Management
Serve as the primary contact for the Athletic Board of Directors and scheduling liaison for select committee meetings.
Coordinate travel arrangements for the AD and University President for away games and postseason events; manage ticket allotment, credentials, and parking requests.
Prepare itineraries and travel arrangements for high-level position candidates.
Assist with planning and execution of meetings and events organized by the AD’s office.
Supervision
Supervise full-time staff who provide administrative support for the Sr. Deputy Athletic Director and Deputy Athletic Director for Finance & Administration.
Provide guidance and training on administrative functions as needed.
Additional Information Responsibilities include releasing pertinent information to the Athletic Board and Athletics staff in a timely manner, handling open records requests as a backup, and other related duties as assigned by the Director of Athletics.
Qualifications Minimum Qualifications
High school diploma or equivalent and 2 years of related experience.
Preferred Qualifications
Details not specified beyond the responsibilities listed; the position requires independent performance of administrative functions and the ability to manage multiple tasks and confidential information.
Knowledge, Skills, and Abilities
Excellent public relations and customer service skills.
Thorough knowledge of Microsoft Office Suite.
Ability to use internet search engines for a variety of purposes.
Ability to learn new software tools, as needed.
Excellent interpersonal and critical thinking skills.
Ability to forecast and plan accordingly.
Working knowledge of NCAA, SEC, and UGA policies, procedures, and systems.
Ability to read and write business correspondence and communicate proficiently by telephone and email.
Ability to respond to questions from a diverse constituency of stakeholders.
Ability to work independently and handle multiple tasks.
Physical Demands Sit at a desk for long periods; lift and/or move up to 20 pounds. Driving as needed to perform job duties.
Compliance and Background Checks Be advised a credit check will be required for all positions with financial responsibilities. For more information, see the UGA Credit Background Check website. Offers of employment are contingent upon completion of a background investigation including criminal background check and, if applicable, a satisfactory credit check. A pre-employment drug test may be required for high-risk positions.
Contact Information Recruitment Contact: Amy Thomas Recruitment Contact Email: amy.thomas@uga.edu
Application Materials
Resume/CV
Cover Letter
EEO Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, veteran status, or other protected status.
#J-18808-Ljbffr