Executive Assistant to Senior Leadership
Shangrila Dispensaries, Columbia, MO, United States
This is not your typical Executive Assistant role.
We\'re not looking for someone to "help out." We are looking for someone who runs the room before the room even starts.
Someone who anticipates. Organizes. Protects time. Connects dots. Someone who makes things happen-quietly, confidently, and without needing to be asked twice.
If you\'re the person people rely on to keep everything moving, everything aligned, and everything polished... keep reading.
About the Role
At Shangri-La, we move fast. We\'re growing across multiple markets, managing complex operations, and building something that requires precision behind the scenes. This role is a true strategic partner to executive leadership. You\'ll be responsible for keeping priorities clear, communication sharp, and execution seamless. You won\'t just manage calendars-you\'ll manage momentum. This position requires discretion, confidence, and ownership. You\'ll be trusted with sensitive information, high-level communication, and critical initiatives that directly impact the business. What You\'ll Own
Executive Communication & Presence
Draft, refine, and send executive-level emails and communications Ensure messaging is polished, intentional, and aligned with leadership tone Manage follow-ups and ensure nothing slips through the cracks Act as a gatekeeper and amplifier of executive communication Meetings That Actually Run Well
Coordinate and execute high-level meetings (in-person and virtual) Build agendas, prep materials, and ensure leadership walks in prepared Capture key decisions and track action items through completion Keep people accountable-professionally and effectively Project & Initiative Management
Support and help drive executive-led initiatives forward Track timelines, deliverables, and priorities across departments Bring structure to moving pieces and create clarity where there isn\'t any Act as the connective tissue between leadership and teams Operational Excellence Behind the Scenes
Maintain organized systems, trackers, and documentation Manage expense reporting and administrative processes with accuracy Identify inefficiencies and improve workflows proactively Handle sensitive information with the highest level of discretion Events & High-Level Logistics
Coordinate internal and external events, meetings, and leadership initiatives Manage logistics from start to finish-details matter here Deliver a seamless, polished experience every time Who You Are
You\'ve supported senior leaders before-and you get it You\'re highly organized, but more importantly, you think ahead You communicate clearly, confidently, and professionally at all levels You can juggle multiple priorities without dropping the ball-or the energy You operate with discretion, sound judgment, and strong instincts You don\'t wait to be told-you anticipate what\'s needed next You take pride in being the person who makes everything run better What You Bring
3+ years of experience supporting senior leadership (Executive Assistant or similar) Exceptional written and verbal communication skills Strong organizational systems and attention to detail Ability to manage fast-moving priorities with professionalism and calm Confidence interacting with executives, partners, and cross-functional teams Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) Bonus Points If You Have:
Experience supporting leadership in a multi-location or high-growth organization Experience helping build structure in fast-scaling environments What Success Looks Like
Executives are prepared, focused, and operating at a high level Communication is clear, polished, and timely Projects move forward without constant oversight Nothing gets missed-and everything feels seamless The business runs better because you\'re in the role
#J-18808-Ljbffr
At Shangri-La, we move fast. We\'re growing across multiple markets, managing complex operations, and building something that requires precision behind the scenes. This role is a true strategic partner to executive leadership. You\'ll be responsible for keeping priorities clear, communication sharp, and execution seamless. You won\'t just manage calendars-you\'ll manage momentum. This position requires discretion, confidence, and ownership. You\'ll be trusted with sensitive information, high-level communication, and critical initiatives that directly impact the business. What You\'ll Own
Executive Communication & Presence
Draft, refine, and send executive-level emails and communications Ensure messaging is polished, intentional, and aligned with leadership tone Manage follow-ups and ensure nothing slips through the cracks Act as a gatekeeper and amplifier of executive communication Meetings That Actually Run Well
Coordinate and execute high-level meetings (in-person and virtual) Build agendas, prep materials, and ensure leadership walks in prepared Capture key decisions and track action items through completion Keep people accountable-professionally and effectively Project & Initiative Management
Support and help drive executive-led initiatives forward Track timelines, deliverables, and priorities across departments Bring structure to moving pieces and create clarity where there isn\'t any Act as the connective tissue between leadership and teams Operational Excellence Behind the Scenes
Maintain organized systems, trackers, and documentation Manage expense reporting and administrative processes with accuracy Identify inefficiencies and improve workflows proactively Handle sensitive information with the highest level of discretion Events & High-Level Logistics
Coordinate internal and external events, meetings, and leadership initiatives Manage logistics from start to finish-details matter here Deliver a seamless, polished experience every time Who You Are
You\'ve supported senior leaders before-and you get it You\'re highly organized, but more importantly, you think ahead You communicate clearly, confidently, and professionally at all levels You can juggle multiple priorities without dropping the ball-or the energy You operate with discretion, sound judgment, and strong instincts You don\'t wait to be told-you anticipate what\'s needed next You take pride in being the person who makes everything run better What You Bring
3+ years of experience supporting senior leadership (Executive Assistant or similar) Exceptional written and verbal communication skills Strong organizational systems and attention to detail Ability to manage fast-moving priorities with professionalism and calm Confidence interacting with executives, partners, and cross-functional teams Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) Bonus Points If You Have:
Experience supporting leadership in a multi-location or high-growth organization Experience helping build structure in fast-scaling environments What Success Looks Like
Executives are prepared, focused, and operating at a high level Communication is clear, polished, and timely Projects move forward without constant oversight Nothing gets missed-and everything feels seamless The business runs better because you\'re in the role
#J-18808-Ljbffr