Deputy Clerk of Circuit Court II-(Administrative, Pre-courtroom)
City of Chesapeake Virginia, Chesapeake, VA, United States
Deputy Clerk of Circuit Court II-(Administrative, Pre-courtroom)
The City of Chesapeake's Department of Human Resources is serving as an advertising agent for this vacancy. Screening and selection will be handled by the Circuit Court Clerk. Questions concerning the requisition or application status should be directed to the Circuit Court Clerk by calling 757-382-3000.
Position Information
Working Title of Vacant Position Deputy Clerk of Circuit Court II-(Administrative, Pre-courtroom)
Job Type Full Time
Posting Type Public
Number of Vacancies 4
Department CIRCUIT COURT CLERK
Division CIRCUIT COURT CLERK
Requisition Number 2026124
Number of hours worked per week 40
Work Schedule 8:00 AM – 5:00 PM Monday – Friday. Compressed schedule is offered as an option.
Work Site Location Chesapeake, VA
Position Driving Requirement O - Occasional
Pay Grade GE06
Pay Basis Semi-Monthly
Advertised Salary Salary Based on Qualifications
Job Description The Deputy Clerk II will start in the criminal division and expected to be cross trained for the courtroom. This class is responsible for preparing all necessary paperwork to reflect the judge’s orders and probation violations in criminal proceedings. This will allow our criminal supervisors to manage effectively, efficiently for the Clerk’s office, and have back up which will allow continuation to operate seamlessly with confidence and overall security. Deputy Clerk II must multitask in order to be able to start and stop what they are doing. The Deputy Clerk II must have extensive knowledge preferably court experience but will train prior general or juvenile domestic courtroom experience. Other tasks but not limited to include researching guidelines and composing and typing a variety of routine documents. This class involves organizing and maintaining departmental records and updating the case management ( CCMS ) and financial management systems ( FAS ). The class works within a general outline of work to be performed; develops work methods and sequences under general supervision.
Document authentication of legal documents through the certification process. Preparation of legal papers with accuracy and in accordance with appropriate policies and statutory regulations with a broader skill level. Performs job duties at an advanced level based on circuit court knowledge and experience. Serves in the delivery of court case management support, court financial management support, interface with the judges and administrative support staff, prepare court orders, disseminate court orders and findings, and review and exchange court rulings and documentation with appropriate agencies. Process all judicial documents, including case entry, capias, accurately and timely which affect one’s life and liberty. Does jail mail, copy requests, issue subpoenas and subpoena duces tecum and those returned, Commonwealth Attorney subpoenas for witnesses, witness list, letters of representation, payment agreements, front counter customer service including answer phone questions and written requests. Processing front counter cash, credit cards, and other duties assigned. Entering new cases i.e., lower courts and certified cases appeals
Qualifications
VOCATIONAL / EDUCATIONAL REQUIREMENT :
Requires an associate’s degree or any equivalent combination of education and court experience or a closely related field.
EXPERIENCE REQUIREMENT :
In addition to satisfying the vocational/education standards, this class requires a minimum of two years of related, full-time equivalent experience.
SPECIAL CERTIFICATIONS AND LICENSES :
None
SPECIAL REQUIREMENTS :
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Preferred Qualifications
Circuit (CC), General District ( GDC ) or Juvenile Domestic Relations ( JDR ) experience
Attention to detail with strong judgment and prioritization
Cross-training within criminal and civil divisions
Customer-relations with court background
Extensive experience with Microsoft products including Excel; knowledge of CCMS and FAS
Ability to draft legal documents
Ability to multi-task in a high-volume environment
Experience handling confidential paperwork
Experience coordinating with team members and with data base systems
Job Open Date Job Open Date 03/13/2026
Job Close Date Open Continuous Yes
Special Instructions to Applicants The City of Chesapeake’s Department of Human Resources is serving as an advertising agent for this vacancy. Screening and selection will be handled by the Circuit Court Clerk. Questions concerning the requisition or application status should be directed to the Circuit Court Clerk by calling 757-382-3000.
ADA Checklist
Overall Physical Strength Demands L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.
Environmental and safety considerations as listed in the original posting are preserved.
Professional References Please provide contact information for professional references.
Supplemental Questions Required fields are indicated with an asterisk (*).
#J-18808-Ljbffr
Position Information
Working Title of Vacant Position Deputy Clerk of Circuit Court II-(Administrative, Pre-courtroom)
Job Type Full Time
Posting Type Public
Number of Vacancies 4
Department CIRCUIT COURT CLERK
Division CIRCUIT COURT CLERK
Requisition Number 2026124
Number of hours worked per week 40
Work Schedule 8:00 AM – 5:00 PM Monday – Friday. Compressed schedule is offered as an option.
Work Site Location Chesapeake, VA
Position Driving Requirement O - Occasional
Pay Grade GE06
Pay Basis Semi-Monthly
Advertised Salary Salary Based on Qualifications
Job Description The Deputy Clerk II will start in the criminal division and expected to be cross trained for the courtroom. This class is responsible for preparing all necessary paperwork to reflect the judge’s orders and probation violations in criminal proceedings. This will allow our criminal supervisors to manage effectively, efficiently for the Clerk’s office, and have back up which will allow continuation to operate seamlessly with confidence and overall security. Deputy Clerk II must multitask in order to be able to start and stop what they are doing. The Deputy Clerk II must have extensive knowledge preferably court experience but will train prior general or juvenile domestic courtroom experience. Other tasks but not limited to include researching guidelines and composing and typing a variety of routine documents. This class involves organizing and maintaining departmental records and updating the case management ( CCMS ) and financial management systems ( FAS ). The class works within a general outline of work to be performed; develops work methods and sequences under general supervision.
Document authentication of legal documents through the certification process. Preparation of legal papers with accuracy and in accordance with appropriate policies and statutory regulations with a broader skill level. Performs job duties at an advanced level based on circuit court knowledge and experience. Serves in the delivery of court case management support, court financial management support, interface with the judges and administrative support staff, prepare court orders, disseminate court orders and findings, and review and exchange court rulings and documentation with appropriate agencies. Process all judicial documents, including case entry, capias, accurately and timely which affect one’s life and liberty. Does jail mail, copy requests, issue subpoenas and subpoena duces tecum and those returned, Commonwealth Attorney subpoenas for witnesses, witness list, letters of representation, payment agreements, front counter customer service including answer phone questions and written requests. Processing front counter cash, credit cards, and other duties assigned. Entering new cases i.e., lower courts and certified cases appeals
Qualifications
VOCATIONAL / EDUCATIONAL REQUIREMENT :
Requires an associate’s degree or any equivalent combination of education and court experience or a closely related field.
EXPERIENCE REQUIREMENT :
In addition to satisfying the vocational/education standards, this class requires a minimum of two years of related, full-time equivalent experience.
SPECIAL CERTIFICATIONS AND LICENSES :
None
SPECIAL REQUIREMENTS :
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Preferred Qualifications
Circuit (CC), General District ( GDC ) or Juvenile Domestic Relations ( JDR ) experience
Attention to detail with strong judgment and prioritization
Cross-training within criminal and civil divisions
Customer-relations with court background
Extensive experience with Microsoft products including Excel; knowledge of CCMS and FAS
Ability to draft legal documents
Ability to multi-task in a high-volume environment
Experience handling confidential paperwork
Experience coordinating with team members and with data base systems
Job Open Date Job Open Date 03/13/2026
Job Close Date Open Continuous Yes
Special Instructions to Applicants The City of Chesapeake’s Department of Human Resources is serving as an advertising agent for this vacancy. Screening and selection will be handled by the Circuit Court Clerk. Questions concerning the requisition or application status should be directed to the Circuit Court Clerk by calling 757-382-3000.
ADA Checklist
Overall Physical Strength Demands L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.
Environmental and safety considerations as listed in the original posting are preserved.
Professional References Please provide contact information for professional references.
Supplemental Questions Required fields are indicated with an asterisk (*).
#J-18808-Ljbffr