TDA - FND - Contract Specialist (58984)
Texas Department of Agriculture, Austin, TX, United States
FOOD NUTRITION CONTRACT SPECIALIST
Salary:
$5,600 - $6,200.00/MO.
State Classification:
Contract Specialist II/III/IV and 1980/1982/1984
FLSA Status:
Exempt
Posting Number:
26-58984-1R
Location:
Austin, TX
Telework Option:
TDA does not offer telework, and all employees are required to be physically present for work.
HOW TO APPLY Apply online via CAPPS. Applicants applying through Work In Texas (WIT) will be required to complete additional supplemental questions, optionally provide EEO information including how you heard about the job, and provide an electronic signature in the CAPPS Career Section to be considered for the position.
WHO ARE WE The Texas Department of Agriculture's Food and Nutrition Division administers 12 federal child and special nutrition programs and more than $2.5 billion in federal money annually. These programs aim to reduce hunger, encourage strong nutrition, and support local economies across Texas.
WHAT YOU'LL DO The Food Nutrition Contract Specialist will work in a multifaceted environment and may perform complex to highly complex contract management, including advanced contract management. You will be responsible for contract enrollment, maintenance, and monitoring. You will develop and process contracts and amendments for the Texas Department of Agriculture (TDA) Food Nutrition (FN) Division; monitor contract performance and administer the billing process for assigned contracts. You will work under general/limited/minimal supervision with moderate/considerable latitude for the use of initiative and independent judgment.
In addition, the following apply to the Contract Specialist III position:
You will be responsible for ensuring that rules and policies are well communicated with contractors.
You will develop, negotiate, and process contracts and amendments for the Texas Department of Agriculture (TDA) Food Nutrition (FN) Division; monitor contract performance, including service delivery, fiscal monitoring, corrective actions, and investigating complaints relating to contract performance; interpret and clarify USDA regulations, standards, policies, and procedures to improve program operation and performance; review contractor billings and resolve billing rejections and/or issues.
In addition, the following apply to the Contract Specialist IV position:
You will be responsible for ensuring that rules and policies are well communicated with contractors.
You will develop, negotiate, and process contracts and amendments for the Texas Department of Agriculture (TDA) Food Nutrition (FN) Division; monitor contract performance, including service delivery, fiscal monitoring, corrective actions, and investigating complaints relating to contract performance; interpret and clarify USDA regulations, standards, policies, and procedures to improve program operation and performance; review contractor billings and resolve billing rejections and/or issues.
This position handles relatively complex contract applications, identifies training needs, assists with developing training materials, and provides training to contract or department staff to enhance performance and correct noncompliance issues.
This position will also be involved in the division's process improvement efforts and will carry out special assignments as required.
PRIMARY RESPONSIBILITIES
Assist the division in developing and managing requisitions, solicitations, contracts, renewals, extensions, and amendments; directing timeline development; assisting in the development of evaluation tools for bid responses.
Perform procurement-related activities which may include but are not limited to the receipts and creation of requisitions, administering the billing process by reviewing and analyzing invoices to ensure billing; reviewing and reconciling data for invoicing and liquidation of purchase orders/requisitions; and managing the payment process.
Prepare and maintain contract documents in accordance with the division policy and procedures.
Assist in developing contract administration best-practice policies and procedures.
Start, develop, process, and manage contracts, renewals, and amendments for TDA FN programs.
Provide technical assistance and interpretation on contract and procurement-related technical questions of regulatory compliance with applicable state and federal procurement standards and related guidelines, policies, procedures, rules, and regulations pertaining to TDA FN and organizations.
Provide consultation and technical assistance to program areas regarding contracting needs and processes.
Recommend contract resolution efforts regarding non-compliance issues and contractor concerns.
Recommend communication with contractors verbally and in writing regarding extensions, renewals, and remedies associated with non-compliance.
Follow all TDA policies and procedures.
Perform other duties as assigned.
Contract Specialist III (Additional Responsibilities)
Participate in work groups to recommend changes to contract-related documents.
Monitor legal and regulatory requirements pertaining to contracting.
Handle routine reporting activities and special projects/tasks, internal/external to the unit as assigned.
Negotiate contracts, renewals, and amendments for TDA FN programs.
Provide consultation and technical assistance to program areas regarding contracting needs and processes.
Facilitate first-level contract resolution efforts regarding non-compliance issues and contractor concerns.
Communicate with contractors verbally and in writing regarding extensions, renewals, and remedies associated with non-compliance.
Assist the division as needed in reviewing organization submissions of capital expenditure requests and emergency/sole source procurement requests.
Prepare and/or review formal follow-up correspondence as necessary to further explain or clarify procurement review findings, rebut responses to findings, request additional documentation required of organizations, and transmit final reports.
Contract Specialist IV (Additional Responsibilities)
Provide consultation and technical assistance to program areas regarding contracting needs and processes.
Lead first-level contract resolution efforts regarding non-compliance issues and contractor concerns.
Communicate with contractors verbally and in writing regarding extensions, renewals, and remedies associated with non-compliance.
Assist with developing and executing statewide procurement and contracting education, training workshops, and use of effective and efficient tools and resources.
Conduct training related to contract management processes and procedures and support the Business Management section with procurement and contract-related reviews, to include Food Service Management Company (FSMC) Request for Proposals (RFPs) and Invitation for Bids (IFBs) as needed to assist with division workflow.
QUALIFICATIONS QUALIFICATIONS/REQUIREMENTS FOR THE POSITION (To be considered for the position, applicants must submit a State of Texas Application through CAPPS or WIT and – experience listed on the application and/or resume must state how each of the following qualifications are met.)
MINIMUM QUALIFICATIONS FOR A CONTRACT SPECIALIST II- B18 /$5600-$5750.00/MO Bachelor’s Degree (one year of work experience related to the essential duties may substitute for one year of college). Work experience in procurement and with contract functions. Ability to obtain Certified Texas Contract Manager (CTCM) and Certified Texas Contract Developer (CTCD, formerly Ce
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$5,600 - $6,200.00/MO.
State Classification:
Contract Specialist II/III/IV and 1980/1982/1984
FLSA Status:
Exempt
Posting Number:
26-58984-1R
Location:
Austin, TX
Telework Option:
TDA does not offer telework, and all employees are required to be physically present for work.
HOW TO APPLY Apply online via CAPPS. Applicants applying through Work In Texas (WIT) will be required to complete additional supplemental questions, optionally provide EEO information including how you heard about the job, and provide an electronic signature in the CAPPS Career Section to be considered for the position.
WHO ARE WE The Texas Department of Agriculture's Food and Nutrition Division administers 12 federal child and special nutrition programs and more than $2.5 billion in federal money annually. These programs aim to reduce hunger, encourage strong nutrition, and support local economies across Texas.
WHAT YOU'LL DO The Food Nutrition Contract Specialist will work in a multifaceted environment and may perform complex to highly complex contract management, including advanced contract management. You will be responsible for contract enrollment, maintenance, and monitoring. You will develop and process contracts and amendments for the Texas Department of Agriculture (TDA) Food Nutrition (FN) Division; monitor contract performance and administer the billing process for assigned contracts. You will work under general/limited/minimal supervision with moderate/considerable latitude for the use of initiative and independent judgment.
In addition, the following apply to the Contract Specialist III position:
You will be responsible for ensuring that rules and policies are well communicated with contractors.
You will develop, negotiate, and process contracts and amendments for the Texas Department of Agriculture (TDA) Food Nutrition (FN) Division; monitor contract performance, including service delivery, fiscal monitoring, corrective actions, and investigating complaints relating to contract performance; interpret and clarify USDA regulations, standards, policies, and procedures to improve program operation and performance; review contractor billings and resolve billing rejections and/or issues.
In addition, the following apply to the Contract Specialist IV position:
You will be responsible for ensuring that rules and policies are well communicated with contractors.
You will develop, negotiate, and process contracts and amendments for the Texas Department of Agriculture (TDA) Food Nutrition (FN) Division; monitor contract performance, including service delivery, fiscal monitoring, corrective actions, and investigating complaints relating to contract performance; interpret and clarify USDA regulations, standards, policies, and procedures to improve program operation and performance; review contractor billings and resolve billing rejections and/or issues.
This position handles relatively complex contract applications, identifies training needs, assists with developing training materials, and provides training to contract or department staff to enhance performance and correct noncompliance issues.
This position will also be involved in the division's process improvement efforts and will carry out special assignments as required.
PRIMARY RESPONSIBILITIES
Assist the division in developing and managing requisitions, solicitations, contracts, renewals, extensions, and amendments; directing timeline development; assisting in the development of evaluation tools for bid responses.
Perform procurement-related activities which may include but are not limited to the receipts and creation of requisitions, administering the billing process by reviewing and analyzing invoices to ensure billing; reviewing and reconciling data for invoicing and liquidation of purchase orders/requisitions; and managing the payment process.
Prepare and maintain contract documents in accordance with the division policy and procedures.
Assist in developing contract administration best-practice policies and procedures.
Start, develop, process, and manage contracts, renewals, and amendments for TDA FN programs.
Provide technical assistance and interpretation on contract and procurement-related technical questions of regulatory compliance with applicable state and federal procurement standards and related guidelines, policies, procedures, rules, and regulations pertaining to TDA FN and organizations.
Provide consultation and technical assistance to program areas regarding contracting needs and processes.
Recommend contract resolution efforts regarding non-compliance issues and contractor concerns.
Recommend communication with contractors verbally and in writing regarding extensions, renewals, and remedies associated with non-compliance.
Follow all TDA policies and procedures.
Perform other duties as assigned.
Contract Specialist III (Additional Responsibilities)
Participate in work groups to recommend changes to contract-related documents.
Monitor legal and regulatory requirements pertaining to contracting.
Handle routine reporting activities and special projects/tasks, internal/external to the unit as assigned.
Negotiate contracts, renewals, and amendments for TDA FN programs.
Provide consultation and technical assistance to program areas regarding contracting needs and processes.
Facilitate first-level contract resolution efforts regarding non-compliance issues and contractor concerns.
Communicate with contractors verbally and in writing regarding extensions, renewals, and remedies associated with non-compliance.
Assist the division as needed in reviewing organization submissions of capital expenditure requests and emergency/sole source procurement requests.
Prepare and/or review formal follow-up correspondence as necessary to further explain or clarify procurement review findings, rebut responses to findings, request additional documentation required of organizations, and transmit final reports.
Contract Specialist IV (Additional Responsibilities)
Provide consultation and technical assistance to program areas regarding contracting needs and processes.
Lead first-level contract resolution efforts regarding non-compliance issues and contractor concerns.
Communicate with contractors verbally and in writing regarding extensions, renewals, and remedies associated with non-compliance.
Assist with developing and executing statewide procurement and contracting education, training workshops, and use of effective and efficient tools and resources.
Conduct training related to contract management processes and procedures and support the Business Management section with procurement and contract-related reviews, to include Food Service Management Company (FSMC) Request for Proposals (RFPs) and Invitation for Bids (IFBs) as needed to assist with division workflow.
QUALIFICATIONS QUALIFICATIONS/REQUIREMENTS FOR THE POSITION (To be considered for the position, applicants must submit a State of Texas Application through CAPPS or WIT and – experience listed on the application and/or resume must state how each of the following qualifications are met.)
MINIMUM QUALIFICATIONS FOR A CONTRACT SPECIALIST II- B18 /$5600-$5750.00/MO Bachelor’s Degree (one year of work experience related to the essential duties may substitute for one year of college). Work experience in procurement and with contract functions. Ability to obtain Certified Texas Contract Manager (CTCM) and Certified Texas Contract Developer (CTCD, formerly Ce
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