Part-time Production Coordinator
Big Loud Rock, Santa Monica, CA, United States
Department:
Audience Engagement
Location:
Santa Monica, CA
As the
Part-time Production Coordinator , you’ll support the day-to-day operations of our fast-moving Audience Engagement department at Big Loud Rock. The Audience Engagement Department is responsible for all strategic execution, visual and artistic elements of artist social media projects. In this role, you’ll keep creative projects organized and on track by managing files, calendars, and cross-functional communication, while supporting coordination and project workflows to ensure everything runs smoothly behind the scenes. If you’re the kind of person who color-codes your calendar, thrives on keeping things running smoothly, and never lets a detail slip through the cracks, this role has your name all over it. We’re looking for someone organized, reliable, and on top of it all, who can keep information, schedules, files, and cross-team communication perfectly in sync.
What you’ll do:
Support the Audience Engagement Manager with all day-to-day department operations and cross-functional requests as needed
Coordinate invoicing, expense tracking, & shoot budgeting
Coordinate administrative workflows including document routing, file storage, and team access management
Attend recurring internal meetings and capture key updates so the creative team stays aligned on priorities, timelines, and next steps
Organize and manage Air folders, file structures, permissions, and asset libraries across artist and department needs
Help ensure projects do not fall through the cracks by tracking follow-ups, flagging gaps, and maintaining organized systems
What you must have:
Prior office or production coordinator experience in a fast-paced environment (could be some combination of high impact internships and work experience)
Strong organizational skills and close attention to detail
Clear written and verbal communication
Comfort managing multiple moving pieces at once
Experience with Google Workspace, especially Google Sheets and Calendar
Experience working in Box, Dropbox, or similar cloud-based file systems
Experience using project tracking software such as Monday.com or similar tools
Excellent follow-through and a habit of responding promptly and reliably
Ability to work in person in Santa Monica and support video/photo on-set needs as required
What is nice to have:
Experience supporting a creative, marketing, production, or entertainment team
Familiarity with asset management, release tracking, or project coordination workflows
Exposure to shoot production, call sheets, budgets, or vendor coordination
Interest in learning more about production operations over time
What Success Looks Like in the First 6 to 12 Months
Team calendars and updates are accurate and consistently maintained
The AE team has clear visibility into priorities, schedule changes, and project status
Box folders, permissions, and assets are organized and easy to navigate
Monday.com tasks and requests are tracked and responded to promptly
Internal stakeholders feel informed and supported
Fewer details fall through the cracks because operational follow-through is strong
The role becomes a reliable support system for the broader AE function
#J-18808-Ljbffr
Audience Engagement
Location:
Santa Monica, CA
As the
Part-time Production Coordinator , you’ll support the day-to-day operations of our fast-moving Audience Engagement department at Big Loud Rock. The Audience Engagement Department is responsible for all strategic execution, visual and artistic elements of artist social media projects. In this role, you’ll keep creative projects organized and on track by managing files, calendars, and cross-functional communication, while supporting coordination and project workflows to ensure everything runs smoothly behind the scenes. If you’re the kind of person who color-codes your calendar, thrives on keeping things running smoothly, and never lets a detail slip through the cracks, this role has your name all over it. We’re looking for someone organized, reliable, and on top of it all, who can keep information, schedules, files, and cross-team communication perfectly in sync.
What you’ll do:
Support the Audience Engagement Manager with all day-to-day department operations and cross-functional requests as needed
Coordinate invoicing, expense tracking, & shoot budgeting
Coordinate administrative workflows including document routing, file storage, and team access management
Attend recurring internal meetings and capture key updates so the creative team stays aligned on priorities, timelines, and next steps
Organize and manage Air folders, file structures, permissions, and asset libraries across artist and department needs
Help ensure projects do not fall through the cracks by tracking follow-ups, flagging gaps, and maintaining organized systems
What you must have:
Prior office or production coordinator experience in a fast-paced environment (could be some combination of high impact internships and work experience)
Strong organizational skills and close attention to detail
Clear written and verbal communication
Comfort managing multiple moving pieces at once
Experience with Google Workspace, especially Google Sheets and Calendar
Experience working in Box, Dropbox, or similar cloud-based file systems
Experience using project tracking software such as Monday.com or similar tools
Excellent follow-through and a habit of responding promptly and reliably
Ability to work in person in Santa Monica and support video/photo on-set needs as required
What is nice to have:
Experience supporting a creative, marketing, production, or entertainment team
Familiarity with asset management, release tracking, or project coordination workflows
Exposure to shoot production, call sheets, budgets, or vendor coordination
Interest in learning more about production operations over time
What Success Looks Like in the First 6 to 12 Months
Team calendars and updates are accurate and consistently maintained
The AE team has clear visibility into priorities, schedule changes, and project status
Box folders, permissions, and assets are organized and easy to navigate
Monday.com tasks and requests are tracked and responded to promptly
Internal stakeholders feel informed and supported
Fewer details fall through the cracks because operational follow-through is strong
The role becomes a reliable support system for the broader AE function
#J-18808-Ljbffr