Contract Specialist II
EPITEC, Jackson, MI, United States
W2 Contract
Pay Rate - $35/hr
Key Responsibilities Bid Package Development
Prepare, assemble, and issue bid packages including RFQs, RFPs, and supporting documentation.
Collaborate with internal teams to clarify technical requirements, timelines, and evaluation criteria.
Ensure bid documents comply with utility procurement standards and regulatory expectations.
Vendor Performance Tracking
Monitor vendor performance against contract terms, delivery schedules, and service expectations.
Maintain performance logs and elevate issues when needed.
Support internal teams in resolving vendor-related concerns or delays.
Invoice Review & Approvals
Review vendor invoices for accuracy, proper coding, and alignment with purchase orders and contract terms.
Facilitate timely invoice approvals and resolve discrepancies such as pricing mismatches or missing documentation.
Maintain organized invoice records for audit readiness and reporting.
Purchase Order (PO) Oversight
Track purchase orders from creation through closure.
Monitor delivery status, confirm receipt of goods/services, and address PO‑related issues.
Coordinate with suppliers and internal stakeholders to ensure timely fulfillment.
Cross Functional & Supplier Coordination
Serve as a point of contact for suppliers regarding documentation, timelines, and deliverables.
Work closely with engineering, operations, finance, and legal teams to support smooth procurement workflows.
Communicate clearly and professionally to ensure alignment across all parties.
Required Skills & Qualifications
Experience with bid package development, vendor coordination, and invoice processing.
Strong understanding of purchase order workflows and procurement documentation.
Familiarity with ERP or procurement systems (SAP, Oracle, Ariba, or similar).
Excellent attention to detail and organizational skills.
Strong communication and stakeholder management abilities.
Ability to work independently in a hybrid environment.
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Pay Rate - $35/hr
Key Responsibilities Bid Package Development
Prepare, assemble, and issue bid packages including RFQs, RFPs, and supporting documentation.
Collaborate with internal teams to clarify technical requirements, timelines, and evaluation criteria.
Ensure bid documents comply with utility procurement standards and regulatory expectations.
Vendor Performance Tracking
Monitor vendor performance against contract terms, delivery schedules, and service expectations.
Maintain performance logs and elevate issues when needed.
Support internal teams in resolving vendor-related concerns or delays.
Invoice Review & Approvals
Review vendor invoices for accuracy, proper coding, and alignment with purchase orders and contract terms.
Facilitate timely invoice approvals and resolve discrepancies such as pricing mismatches or missing documentation.
Maintain organized invoice records for audit readiness and reporting.
Purchase Order (PO) Oversight
Track purchase orders from creation through closure.
Monitor delivery status, confirm receipt of goods/services, and address PO‑related issues.
Coordinate with suppliers and internal stakeholders to ensure timely fulfillment.
Cross Functional & Supplier Coordination
Serve as a point of contact for suppliers regarding documentation, timelines, and deliverables.
Work closely with engineering, operations, finance, and legal teams to support smooth procurement workflows.
Communicate clearly and professionally to ensure alignment across all parties.
Required Skills & Qualifications
Experience with bid package development, vendor coordination, and invoice processing.
Strong understanding of purchase order workflows and procurement documentation.
Familiarity with ERP or procurement systems (SAP, Oracle, Ariba, or similar).
Excellent attention to detail and organizational skills.
Strong communication and stakeholder management abilities.
Ability to work independently in a hybrid environment.
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