Purchasing Agent
Sargent Electric Company, Lewiston, ME, United States
Purchasing Agent
We are looking to hire a talented Purchasing Agent in our Lewiston, ME office. The primary responsibilities of this position are to provide key purchasing support to all projects in the form of administering, coordinating and supervising assigned activities.
Role Summary The Purchasing Agent is responsible for supporting electrical construction projects through the coordination and execution of purchasing activities. This role works closely with Electrical Project Managers to ensure materials, equipment, and subcontracted services are procured in alignment with project estimates, schedules, and specifications. The Purchasing Agent helps maintain project efficiency by ensuring timely processing of purchase orders and subcontracts, accurate documentation, and effective communication with vendors and project teams.
Key Responsibilities
Review all purchase orders and subcontract scopes and their relationship to project estimates, plans and specifications. Confirm with the Electrical PM and prepare documents accordingly
Establish purchase order and subcontract priorities with the Electrical PM and prepare documents
Negotiate purchase order and subcontract terms and conditions so as to protect the Company’s interests and to ensure their completeness relative to the Project’s plans and specifications
Ensure all purchase orders, subcontracts, change orders and other related documents are signed and returned in a timely manner
Ensure insurance certificates are provided as well as required performance and payment bonds
Explore centralized purchasing opportunities to maximize the Company’s ability to minimize costs and improve purchasing services
Enter all required information into the Company’s project data tracking, estimating and cost systems
As required, provide all necessary support and up-to-date information relative to the Company’s estimating and job cost initiatives
Request and evaluate all applicable vendor and subcontract data concerning prices, delivery dates, and other relevant project information. Prepare and maintain all necessary summaries for the Electrical Project Manager’s review including appropriate recommendations
Effectively communicate with all project-related personnel, the client, A/E, and any other individuals who have a direct effect on the project’s performance from a purchasing standpoint
Coordinate with Fleet Manager on all purchase orders related to vehicles or fleet, whether purchases or rental
Coordinate with Logistics Manager on all purchase orders related to equipment and large tool purchases
Assume any additional duties and responsibilities as delegated by Sargent Electrical Management
Skills
Ability to work under time pressure and adapt to changing requirements with a positive attitude
Ability to be self‑motivated, proactive and an effective team player
Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others
Strong computer skills (Microsoft Office, Vista)
Strong writing, reading, listening, and speaking communication skills
Qualifications
2+ years experience in an electrical construction purchasing/electrical distributor experience and product knowledge
Commercial and/or industrial experience
Low voltage and/or wireless experience
Vista/Viewpoint experience
Sargent Electric Company Equal Employment Opportunity Statement Sargent Electric Company and all its affiliate companies are committed to providing equal employment opportunities in all aspects of employment to qualified individuals without regard to the following criteria: race, color, national origin, religion, sex, pregnancy, sexual orientation, gender identity or expression, mental or physical disability, age, familial or marital status, ancestry, military status, veteran status or genetic information as well as any other prohibited criteria under any local, state or federal law applicable to Sargent Electric Company.
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Role Summary The Purchasing Agent is responsible for supporting electrical construction projects through the coordination and execution of purchasing activities. This role works closely with Electrical Project Managers to ensure materials, equipment, and subcontracted services are procured in alignment with project estimates, schedules, and specifications. The Purchasing Agent helps maintain project efficiency by ensuring timely processing of purchase orders and subcontracts, accurate documentation, and effective communication with vendors and project teams.
Key Responsibilities
Review all purchase orders and subcontract scopes and their relationship to project estimates, plans and specifications. Confirm with the Electrical PM and prepare documents accordingly
Establish purchase order and subcontract priorities with the Electrical PM and prepare documents
Negotiate purchase order and subcontract terms and conditions so as to protect the Company’s interests and to ensure their completeness relative to the Project’s plans and specifications
Ensure all purchase orders, subcontracts, change orders and other related documents are signed and returned in a timely manner
Ensure insurance certificates are provided as well as required performance and payment bonds
Explore centralized purchasing opportunities to maximize the Company’s ability to minimize costs and improve purchasing services
Enter all required information into the Company’s project data tracking, estimating and cost systems
As required, provide all necessary support and up-to-date information relative to the Company’s estimating and job cost initiatives
Request and evaluate all applicable vendor and subcontract data concerning prices, delivery dates, and other relevant project information. Prepare and maintain all necessary summaries for the Electrical Project Manager’s review including appropriate recommendations
Effectively communicate with all project-related personnel, the client, A/E, and any other individuals who have a direct effect on the project’s performance from a purchasing standpoint
Coordinate with Fleet Manager on all purchase orders related to vehicles or fleet, whether purchases or rental
Coordinate with Logistics Manager on all purchase orders related to equipment and large tool purchases
Assume any additional duties and responsibilities as delegated by Sargent Electrical Management
Skills
Ability to work under time pressure and adapt to changing requirements with a positive attitude
Ability to be self‑motivated, proactive and an effective team player
Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others
Strong computer skills (Microsoft Office, Vista)
Strong writing, reading, listening, and speaking communication skills
Qualifications
2+ years experience in an electrical construction purchasing/electrical distributor experience and product knowledge
Commercial and/or industrial experience
Low voltage and/or wireless experience
Vista/Viewpoint experience
Sargent Electric Company Equal Employment Opportunity Statement Sargent Electric Company and all its affiliate companies are committed to providing equal employment opportunities in all aspects of employment to qualified individuals without regard to the following criteria: race, color, national origin, religion, sex, pregnancy, sexual orientation, gender identity or expression, mental or physical disability, age, familial or marital status, ancestry, military status, veteran status or genetic information as well as any other prohibited criteria under any local, state or federal law applicable to Sargent Electric Company.
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