Leave and Benefit Specialist
Midwest Veterinary Supply, Lakeville, MN, United States
The Leave and Benefits Specialist partners closely with a third‑party insurance administrator to facilitate the effective delivery of the company’s leave of absence (LOA) programs. Serving as a liaison for employees and internal teams, this role coordinates leave administration, health and welfare benefits, and workers’ compensation claims while ensuring regulatory compliance and a positive employee experience. This role is hybrid in our Lakeville, MN location.
Essential Job Functions Leave of Absence Administration
Serve as the primary liaison between employees, internal stakeholders, and third‑party vendors/insurance carriers responsible for leave of absence (LOA) administration.
Coordinate and oversee employee leave programs, including FMLA, ADA accommodations, short‑term and long‑term disability, parental leave, military leave, and applicable state and local leave laws.
Partner with third‑party administrators to determine employee eligibility, track leave usage, and ensure timely, accurate documentation.
Communicate effectively with employees regarding leave options, timelines, documentation requirements, and return‑to‑work expectations, escalating issues as needed between parties.
Collaborate with vendors, insurance carriers, and payroll to ensure accurate leave processing and benefit alignment.
Maintain confidential medical and personal records in compliance with privacy and data protection requirements.
Workers' Compensation Administration
Manage workers’ compensation claims resulting from workplace injuries or illnesses.
Ensure timely reporting of workplace injury incidents in accordance with state regulations and company policy.
Serve as a liaison between employees, managers, insurance carriers, and third-party administrators for Work Compensation administration.
Coordinate medical documentation, claim follow-up, and employee communication.
Facilitate return-to-work and transitional duty programs.
Assist with the administration of health and welfare benefit plans, including medical, dental, vision, life insurance, disability, and voluntary benefits.
Support employee enrollments, qualifying life events, and annual open enrollment activities.
Serve as a point of contact for employee benefits questions, providing guidance and escalating complex issues as appropriate.
Partner with vendors, carriers, and brokers to support issue resolution and assist with benefit‑related escalations.
Assist in ensuring accurate payroll deductions, billing reconciliation, and benefits data integrity.
Provide support for benefits audits, compliance reporting, and regulatory requirements such as COBRA and ACA filings.
Perform other duties as assigned.
Job Requirements & Qualifications
Bachelor's degree in human resources, Business Administration, or a related field, or equivalent experience
3–5+ years of experience administering leave of absence programs, employee benefits, and/or workers’ compensation.
Working knowledge of FMLA, ADA, COBRA, ACA, and state workers’ compensation regulations.
Experience working with HRIS, benefits platforms, and leave or workers’ compensation management systems.
High level of interpersonal skills to handle sensitive and confidential situations
Midwest Veterinary Supply believes in providing equal employment opportunities for all employees and will not violate any law prohibiting discrimination for or against any employee or applicant for employment on the basis of any characteristic protected under local, state, or federal statute, ordinance, or regulation. To view applicable employment notices, please click hereto visit our Careers page. California residents, click hereto view the California Consumer Privacy Act Disclosure.
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Essential Job Functions Leave of Absence Administration
Serve as the primary liaison between employees, internal stakeholders, and third‑party vendors/insurance carriers responsible for leave of absence (LOA) administration.
Coordinate and oversee employee leave programs, including FMLA, ADA accommodations, short‑term and long‑term disability, parental leave, military leave, and applicable state and local leave laws.
Partner with third‑party administrators to determine employee eligibility, track leave usage, and ensure timely, accurate documentation.
Communicate effectively with employees regarding leave options, timelines, documentation requirements, and return‑to‑work expectations, escalating issues as needed between parties.
Collaborate with vendors, insurance carriers, and payroll to ensure accurate leave processing and benefit alignment.
Maintain confidential medical and personal records in compliance with privacy and data protection requirements.
Workers' Compensation Administration
Manage workers’ compensation claims resulting from workplace injuries or illnesses.
Ensure timely reporting of workplace injury incidents in accordance with state regulations and company policy.
Serve as a liaison between employees, managers, insurance carriers, and third-party administrators for Work Compensation administration.
Coordinate medical documentation, claim follow-up, and employee communication.
Facilitate return-to-work and transitional duty programs.
Assist with the administration of health and welfare benefit plans, including medical, dental, vision, life insurance, disability, and voluntary benefits.
Support employee enrollments, qualifying life events, and annual open enrollment activities.
Serve as a point of contact for employee benefits questions, providing guidance and escalating complex issues as appropriate.
Partner with vendors, carriers, and brokers to support issue resolution and assist with benefit‑related escalations.
Assist in ensuring accurate payroll deductions, billing reconciliation, and benefits data integrity.
Provide support for benefits audits, compliance reporting, and regulatory requirements such as COBRA and ACA filings.
Perform other duties as assigned.
Job Requirements & Qualifications
Bachelor's degree in human resources, Business Administration, or a related field, or equivalent experience
3–5+ years of experience administering leave of absence programs, employee benefits, and/or workers’ compensation.
Working knowledge of FMLA, ADA, COBRA, ACA, and state workers’ compensation regulations.
Experience working with HRIS, benefits platforms, and leave or workers’ compensation management systems.
High level of interpersonal skills to handle sensitive and confidential situations
Midwest Veterinary Supply believes in providing equal employment opportunities for all employees and will not violate any law prohibiting discrimination for or against any employee or applicant for employment on the basis of any characteristic protected under local, state, or federal statute, ordinance, or regulation. To view applicable employment notices, please click hereto visit our Careers page. California residents, click hereto view the California Consumer Privacy Act Disclosure.
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