Recruiter & HR Compliance Specialist
Narrow Security, New York, NY, United States
The HR Recruiter and Compliance Specialist plays a pivotal role in driving talent acquisition while ensuring strict adherence to all regulatory, licensing, and compliance requirements specific to the security guard services industry. This position manages the end-to-end recruitment process, conducts thorough candidate interviews, and performs compliance audits to support a skilled, compliant workforce. By fostering operational excellence and risk mitigation, the role directly contributes to the company's growth and client satisfaction in a dynamic, high‑stakes industry.
Key Responsibilities Recruitment and Talent Acquisition
Lead the full‑cycle recruitment for security officers, supervisors, and support staff, encompassing job postings, resume screening, candidate sourcing, and interview coordination.
Verify that all candidates satisfy state licensing, client‑specific criteria, training certifications, background checks, and eligibility standards.
Maintain precise applicant tracking systems, recruitment databases, and compliance logs.
Partner with operations and regional teams to assess staffing needs, forecast hiring demands, and optimize coverage across client sites.
Interviewing and Selection
Perform structured interviews and assessments in line with company protocols and security industry standards.
Document interview results and deliver data‑informed hiring recommendations to management.
Manage the onboarding workflow, including paperwork completion, training coordination, and licensing validations, to ensure seamless integration.
Reporting and Documentation
Develop comprehensive, metrics‑driven reports on staffing levels, recruitment performance, turnover trends, compliance status, and operational insights.
Compose clear, professional correspondence, memos, and communications for internal teams and external partners.
Organize and safeguard confidential records related to employee performance, interviews, site assignments, and compliance activities.
Deliver reports to leadership on time, in a concise and polished format.
Generate retention and turnover analyses to inform strategic HR initiatives.
Labor Law Compliance
Ensure all HR processes align with federal, state, and local regulations, including FLSA (wage and hour laws), EEOC guidelines (anti-discrimination and equal employment opportunity), state‑specific security guard licensing requirements, I‑9 employment eligibility verification, and mandatory employee notices, record‑keeping, and reporting obligations.
Facilitate internal audits and reviews to validate labor, payroll, and compliance records.
Identify and report potential compliance risks or policy violations to leadership, collaborating on corrective measures.
Stay abreast of evolving labor laws affecting recruitment, scheduling, reporting, and employee management.
Oversee compliance with meal and rest break requirements.
Qualifications and Requirements
Bachelor’s degree in HR, Business Administration, Operations, or a related field (or equivalent experience).
2+ years of progressive experience in HR administration, recruitment, or office management; prior exposure to the security industry is highly desirable.
Security Industry Experience is a plus.
Advanced proficiency in Microsoft Office Suite (e.g., Excel for reporting) and HR tools (e.g., applicant tracking systems, workforce management software).
Proven organizational acumen to juggle multiple priorities while upholding strict confidentiality.
Excellent verbal and written communication skills, with the poise to engage field staff, clients, and executives in a fast‑paced setting.
Core Competencies
Communication Excellence: Articulate and professional in all interactions.
Detail‑Oriented Precision: Meticulous attention to accuracy in documentation and processes.
Compliance Savvy: Proactive awareness of regulatory landscapes and risk management.
Analytical Problem‑Solving: Sound decision‑making to resolve challenges efficiently.
Time Management Mastery: Effective multitasking under pressure.
Ethical Discretion: Unwavering commitment to confidentiality and integrity.
Work Environment and Physical Demands
Primarily based in a corporate office with regular virtual and in‑person interactions with field personnel and out‑of‑state regional offices.
Occasional requirements for extended hours or weekends to meet recruitment surges or deadline‑driven tasks.
Role demands a high degree of professionalism when managing sensitive HR data, security clearances, and confidential information.
Minimal physical demands; primarily sedentary with standard office ergonomics.
Job Type: Full‑time
Benefits:
401(k)
Dental insurance
Health insurance
Health savings account
Paid time off
Parental leave
Professional development assistance
Retirement plan
Vision insurance
Experience:
Interviewing Candidates: 2 years (Required)
License/Certification:
SHRM or PHR (Preferred)
We are an equal opportunity employer committed to diversity and inclusion. Competitive compensation and benefits package offered based on experience.
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Key Responsibilities Recruitment and Talent Acquisition
Lead the full‑cycle recruitment for security officers, supervisors, and support staff, encompassing job postings, resume screening, candidate sourcing, and interview coordination.
Verify that all candidates satisfy state licensing, client‑specific criteria, training certifications, background checks, and eligibility standards.
Maintain precise applicant tracking systems, recruitment databases, and compliance logs.
Partner with operations and regional teams to assess staffing needs, forecast hiring demands, and optimize coverage across client sites.
Interviewing and Selection
Perform structured interviews and assessments in line with company protocols and security industry standards.
Document interview results and deliver data‑informed hiring recommendations to management.
Manage the onboarding workflow, including paperwork completion, training coordination, and licensing validations, to ensure seamless integration.
Reporting and Documentation
Develop comprehensive, metrics‑driven reports on staffing levels, recruitment performance, turnover trends, compliance status, and operational insights.
Compose clear, professional correspondence, memos, and communications for internal teams and external partners.
Organize and safeguard confidential records related to employee performance, interviews, site assignments, and compliance activities.
Deliver reports to leadership on time, in a concise and polished format.
Generate retention and turnover analyses to inform strategic HR initiatives.
Labor Law Compliance
Ensure all HR processes align with federal, state, and local regulations, including FLSA (wage and hour laws), EEOC guidelines (anti-discrimination and equal employment opportunity), state‑specific security guard licensing requirements, I‑9 employment eligibility verification, and mandatory employee notices, record‑keeping, and reporting obligations.
Facilitate internal audits and reviews to validate labor, payroll, and compliance records.
Identify and report potential compliance risks or policy violations to leadership, collaborating on corrective measures.
Stay abreast of evolving labor laws affecting recruitment, scheduling, reporting, and employee management.
Oversee compliance with meal and rest break requirements.
Qualifications and Requirements
Bachelor’s degree in HR, Business Administration, Operations, or a related field (or equivalent experience).
2+ years of progressive experience in HR administration, recruitment, or office management; prior exposure to the security industry is highly desirable.
Security Industry Experience is a plus.
Advanced proficiency in Microsoft Office Suite (e.g., Excel for reporting) and HR tools (e.g., applicant tracking systems, workforce management software).
Proven organizational acumen to juggle multiple priorities while upholding strict confidentiality.
Excellent verbal and written communication skills, with the poise to engage field staff, clients, and executives in a fast‑paced setting.
Core Competencies
Communication Excellence: Articulate and professional in all interactions.
Detail‑Oriented Precision: Meticulous attention to accuracy in documentation and processes.
Compliance Savvy: Proactive awareness of regulatory landscapes and risk management.
Analytical Problem‑Solving: Sound decision‑making to resolve challenges efficiently.
Time Management Mastery: Effective multitasking under pressure.
Ethical Discretion: Unwavering commitment to confidentiality and integrity.
Work Environment and Physical Demands
Primarily based in a corporate office with regular virtual and in‑person interactions with field personnel and out‑of‑state regional offices.
Occasional requirements for extended hours or weekends to meet recruitment surges or deadline‑driven tasks.
Role demands a high degree of professionalism when managing sensitive HR data, security clearances, and confidential information.
Minimal physical demands; primarily sedentary with standard office ergonomics.
Job Type: Full‑time
Benefits:
401(k)
Dental insurance
Health insurance
Health savings account
Paid time off
Parental leave
Professional development assistance
Retirement plan
Vision insurance
Experience:
Interviewing Candidates: 2 years (Required)
License/Certification:
SHRM or PHR (Preferred)
We are an equal opportunity employer committed to diversity and inclusion. Competitive compensation and benefits package offered based on experience.
#J-18808-Ljbffr