Employer Relations and Administrative Co
Marquette University, Milwaukee, WI, United States
Employer Relations and Administrative Coordinator
The Employer Relations and Administrative Coordinator is an integral part of the Career Center team. This administrative position provides excellent customer service to internal and external constituents, coordinates on-campus employer engagements, and provides operational support for Career Center programming.
Responsibilities
Respond to Career Center inquiries via telephone and email, building positive relationships with internal and external constituents including employers, faculty, staff, and students. Demonstrate excellent customer service while providing information, offering resources, and scheduling appointments.
Coordinate on‑campus employer programming and events, including employer tabling, information sessions, interviews, etc. Manage scheduling, space reservation, employer communications, and staffing as needed.
Provide operational and administrative support for Career Center programming and initiatives. Process invoices, manage spreadsheets and other documents, compile data, write reports, oversee office supply inventory.
Provide support and education to employers wishing to recruit at Marquette as they engage with on‑campus recruiting services and resources.
Support the Assistant Director, Employer Relations in the administration of Marquette University’s career management platform in system maintenance, user training, and reviewing new employers, events, and job postings.
Contribute to curation of student‑facing eNewsletter content to maximize strategic communication of employer activity. Manage career fair registrations, process employer registration payments, and troubleshoot registration issues with employers.
Train and supervise a student employee who performs various tasks which support the activity of students, alumni, employers, and full‑time career services staff. Approve timesheets. Deliver semesterly performance appraisals.
Promote on‑campus recruiting activities to students, alumni, faculty and staff.
Assist in the development and revision of employer relations policies, procedures, and best practices.
Participate in additional Career Center programs and events.
Required Knowledge, Skills and Abilities
Bachelor’s degree.
Demonstrated strong attention to detail and organizational skills.
Ability to work in a fast‑paced environment while delivering a high level of customer service and responsiveness.
Proficient in use of Microsoft Office (Outlook, Word, PowerPoint, Excel).
Ability to learn SharePoint; Qualtrics; relational databases (CRMs); all functionality of online career platform including ability to troubleshoot and/or report problems, make system updates, and teach use of the system.
Ability to articulate thoughts and express ideas effectively using oral, written, and non‑verbal communication skills as well as listening for meaning to gain understanding in person and in writing.
Empathetic skills and a positive attitude to guide and influence others while reaching a shared goal through adaptability and effective decision‑making.
Build and maintain collaborative relationships to work effectively with others in a team setting through shared responsibility, empathy and respect; seek and appreciate the viewpoints of those from diverse cultures, races, ages, genders, religions and lifestyles.
Exercise sound reasoning to analyze issues, synthesize information, make decisions and solve problems; the ability to think critically to develop innovative solutions.
Demonstrate integrity, resilience, accountability and ethical behavior; the ability to take initiative, maintain effective work habits (prioritize, plan, organize, and manage work) to produce high‑quality results and project a professional presence.
Available for occasional evening and weekend hours that are required.
Available for some occasional travel that may be required.
Ability to sit, stand, and communicate with others over the phone, online, or in person.
Preferred Knowledge, Skills and Abilities
One to two years previous experience during or after undergraduate studies in career services, cooperative education, recruiting, human resources, or a related field to efficiently transition into the role and contribute to the university.
Desire to work in higher education.
Familiarity with Handshake, Marquette University’s online career management platform.
Familiarity with mission of Marquette University.
Benefits Marquette University offers a rich and competitive Total Rewards package, including medical, dental, vision, 403(b) with up to 8% university match, a generous time‑off package, and tuition benefits for employees, spouses, and dependents with no payback requirement. For more information, see https://www.marquette.edu/human-resources/total-rewards.php.
Equal Employment Opportunity Statement It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state‑protected classification.
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Responsibilities
Respond to Career Center inquiries via telephone and email, building positive relationships with internal and external constituents including employers, faculty, staff, and students. Demonstrate excellent customer service while providing information, offering resources, and scheduling appointments.
Coordinate on‑campus employer programming and events, including employer tabling, information sessions, interviews, etc. Manage scheduling, space reservation, employer communications, and staffing as needed.
Provide operational and administrative support for Career Center programming and initiatives. Process invoices, manage spreadsheets and other documents, compile data, write reports, oversee office supply inventory.
Provide support and education to employers wishing to recruit at Marquette as they engage with on‑campus recruiting services and resources.
Support the Assistant Director, Employer Relations in the administration of Marquette University’s career management platform in system maintenance, user training, and reviewing new employers, events, and job postings.
Contribute to curation of student‑facing eNewsletter content to maximize strategic communication of employer activity. Manage career fair registrations, process employer registration payments, and troubleshoot registration issues with employers.
Train and supervise a student employee who performs various tasks which support the activity of students, alumni, employers, and full‑time career services staff. Approve timesheets. Deliver semesterly performance appraisals.
Promote on‑campus recruiting activities to students, alumni, faculty and staff.
Assist in the development and revision of employer relations policies, procedures, and best practices.
Participate in additional Career Center programs and events.
Required Knowledge, Skills and Abilities
Bachelor’s degree.
Demonstrated strong attention to detail and organizational skills.
Ability to work in a fast‑paced environment while delivering a high level of customer service and responsiveness.
Proficient in use of Microsoft Office (Outlook, Word, PowerPoint, Excel).
Ability to learn SharePoint; Qualtrics; relational databases (CRMs); all functionality of online career platform including ability to troubleshoot and/or report problems, make system updates, and teach use of the system.
Ability to articulate thoughts and express ideas effectively using oral, written, and non‑verbal communication skills as well as listening for meaning to gain understanding in person and in writing.
Empathetic skills and a positive attitude to guide and influence others while reaching a shared goal through adaptability and effective decision‑making.
Build and maintain collaborative relationships to work effectively with others in a team setting through shared responsibility, empathy and respect; seek and appreciate the viewpoints of those from diverse cultures, races, ages, genders, religions and lifestyles.
Exercise sound reasoning to analyze issues, synthesize information, make decisions and solve problems; the ability to think critically to develop innovative solutions.
Demonstrate integrity, resilience, accountability and ethical behavior; the ability to take initiative, maintain effective work habits (prioritize, plan, organize, and manage work) to produce high‑quality results and project a professional presence.
Available for occasional evening and weekend hours that are required.
Available for some occasional travel that may be required.
Ability to sit, stand, and communicate with others over the phone, online, or in person.
Preferred Knowledge, Skills and Abilities
One to two years previous experience during or after undergraduate studies in career services, cooperative education, recruiting, human resources, or a related field to efficiently transition into the role and contribute to the university.
Desire to work in higher education.
Familiarity with Handshake, Marquette University’s online career management platform.
Familiarity with mission of Marquette University.
Benefits Marquette University offers a rich and competitive Total Rewards package, including medical, dental, vision, 403(b) with up to 8% university match, a generous time‑off package, and tuition benefits for employees, spouses, and dependents with no payback requirement. For more information, see https://www.marquette.edu/human-resources/total-rewards.php.
Equal Employment Opportunity Statement It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state‑protected classification.
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