Executive Assistant (Marketing)
Viwinco Inc., Morgantown, PA, United States
Headquarters
851 Hemlock Rd
Morgantown, PA 19543, USA
Viwinco is a leading manufacturer of high-quality vinyl windows and doors, proudly serving the residential and commercial construction markets. For decades, we’ve built our reputation on craftsmanship, innovation, and a commitment to continuous improvement.
Our team-driven culture focuses on operational excellence, customer satisfaction, and investing in our people. As we continue to grow, we are looking for individuals who are motivated, adaptable, and ready to make an impact.
At Viwinco, our marketing team doesn’t just support the business—we help drive it. We’re looking for a highly organized, detail-driven, and proactive
Executive Assistant
to keep our marketing operations running smoothly and efficiently.
If you thrive in a fast-paced environment, enjoy wearing multiple hats, and take pride in keeping things organized and on track, this role is for you.
What You’ll Do:
Keep Marketing Moving
Provide day-to-day administrative support to the marketing team
Manage schedules, organize files, and coordinate team meetings
Track project timelines and help keep cross-functional initiatives on schedule
Support sales team requests
Jump in where needed—this role requires flexibility and a sense of urgency
Own Our Marketing Materials
Manage promotional items and literature inventory to ensure accuracy and availability
Conduct weekly cycle counts and monthly inventory audits
Process and ship materials to support the sales team
Coordinate ordering and restocking of promotional items
Ability to lift and move boxes as needed
Assist in planning and executing on-site and off-site events
Coordinate logistics and provide hands-on support during events
Help manage company tours, including scheduling and catering
Drive Internal Communication
Compile and prepare weekly company updates
Proofread and edit presentations, reports, and internal communications
Serve as a key support contact during marketing campaigns
Contribute to Business Growth
Support customer account setup and onboarding processes
Assist with communication and coordination across teams
Ensure documentation is accurate, complete, and submitted on time
Help analyze accounts and ensure smooth setup and execution
What You Bring:
High school diploma or equivalent required
Experience in administrative support, marketing coordination, or event planning preferred
Project management experience is a plus
Strong proficiency in Microsoft Office (Word, Excel, PowerPoint)
Salesforce experience is a plus
Bilingual (English/Spanish) preferred (reading and writing)
Exceptional organization and multitasking abilities
Strong written and verbal communication skills
High attention to detail—especially when managing inventory and proofreading materials
A positive, team-first mindset with a willingness to jump in and help
What Makes You Successful in This Role
You stay organized even when things move quickly
You take initiative and solve problems before they escalate
You’re dependable and follow through on commitments
You’re adaptable and comfortable supporting a variety of projects
Occasional evening or weekend availability may be required for events
Join a team where your work keeps everything—and everyone—and moving forward.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr
Viwinco is a leading manufacturer of high-quality vinyl windows and doors, proudly serving the residential and commercial construction markets. For decades, we’ve built our reputation on craftsmanship, innovation, and a commitment to continuous improvement.
Our team-driven culture focuses on operational excellence, customer satisfaction, and investing in our people. As we continue to grow, we are looking for individuals who are motivated, adaptable, and ready to make an impact.
At Viwinco, our marketing team doesn’t just support the business—we help drive it. We’re looking for a highly organized, detail-driven, and proactive
Executive Assistant
to keep our marketing operations running smoothly and efficiently.
If you thrive in a fast-paced environment, enjoy wearing multiple hats, and take pride in keeping things organized and on track, this role is for you.
What You’ll Do:
Keep Marketing Moving
Provide day-to-day administrative support to the marketing team
Manage schedules, organize files, and coordinate team meetings
Track project timelines and help keep cross-functional initiatives on schedule
Support sales team requests
Jump in where needed—this role requires flexibility and a sense of urgency
Own Our Marketing Materials
Manage promotional items and literature inventory to ensure accuracy and availability
Conduct weekly cycle counts and monthly inventory audits
Process and ship materials to support the sales team
Coordinate ordering and restocking of promotional items
Ability to lift and move boxes as needed
Assist in planning and executing on-site and off-site events
Coordinate logistics and provide hands-on support during events
Help manage company tours, including scheduling and catering
Drive Internal Communication
Compile and prepare weekly company updates
Proofread and edit presentations, reports, and internal communications
Serve as a key support contact during marketing campaigns
Contribute to Business Growth
Support customer account setup and onboarding processes
Assist with communication and coordination across teams
Ensure documentation is accurate, complete, and submitted on time
Help analyze accounts and ensure smooth setup and execution
What You Bring:
High school diploma or equivalent required
Experience in administrative support, marketing coordination, or event planning preferred
Project management experience is a plus
Strong proficiency in Microsoft Office (Word, Excel, PowerPoint)
Salesforce experience is a plus
Bilingual (English/Spanish) preferred (reading and writing)
Exceptional organization and multitasking abilities
Strong written and verbal communication skills
High attention to detail—especially when managing inventory and proofreading materials
A positive, team-first mindset with a willingness to jump in and help
What Makes You Successful in This Role
You stay organized even when things move quickly
You take initiative and solve problems before they escalate
You’re dependable and follow through on commitments
You’re adaptable and comfortable supporting a variety of projects
Occasional evening or weekend availability may be required for events
Join a team where your work keeps everything—and everyone—and moving forward.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr