Purchasing Card Specialist
University of South Carolina, Columbia, SC, United States
Purchasing Card Specialist
The Purchasing Card Specialist serves as the University's shared services point of contact for Purchasing Card (P-Card) transaction processing. Responsible for ensuring all P-Card payment requests are reviewed, documented, and processed in accordance with University policies and applicable State regulations, while supporting departments through consistent, professional service. This position works in collaboration with the Systems Procurement Office. Job Related Minimum Required Education and Experience - High school diploma or GED. Requires 2 or more years of job related experience. Required Certification, Licensure/Other Credentials Preferred Qualifications - PeopleSoft or other ERP Experience preferred. Higher Education experience preferred. Procurement or Purchasing Card experience a plus. Knowledge/Skills/Abilities - An extensive knowledge of generally accepted accounting principles for higher education. Thorough knowledge of state and federal statutes and regulations pertaining to higher education financial management and ability to analyze and interpret. Ability to communicate effectively with all levels of university, state, federal and other external personnel. Knowledge of the principles, practices, theories and terminology of accounting and grant accounting. Knowledge of higher education and/or state government fiscal accounting processes. Knowledge of financial statement analysis. Ability to analyze and interpret financial data and reports. Ability to establish and maintain effective working relationships with others. Ability to communicate effectively. Job Duties Job Duty - Receive, review, and process Purchasing Card (P-Card) payment requests for faculty and staff across all departments and campuses. Review submissions to ensure accuracy and compliance with University policies and procedures, alongside State procurement guidelines. Maintain complete and organized purchase logs while ensuring receipts and supporting documentation are properly retained. Submit expense reports accurately and on time to support effective financial operations. Collaborates with the Procurement Office and Purchasing Card Administrator in the review and authorization of transactions, ensuring full compliance with applicable policies, procedures, and regulatory requirements. Job Duty - Provide high-quality customer service by cultivating positive, service-oriented relationships with departments and campuses. Communicate clearly and professionally, resolve issues efficiently in a timely manner, and consistently uphold high standards of professionalism and responsiveness. Job Duty - Manage the shared services mailbox daily, monitoring incoming inquiries and requests. Provide timely, accurate responses to customers while maintaining a high level of service and responsiveness. Job Duty - Assist in reviewing and evaluating shared services team procedures and workflows. Contribute to the development and implementation of process improvements that enhance efficiency, effectiveness, and overall productivity. Job Duty - Perform other duties as assigned, including documenting procedures and streamlining operational functions.
The Purchasing Card Specialist serves as the University's shared services point of contact for Purchasing Card (P-Card) transaction processing. Responsible for ensuring all P-Card payment requests are reviewed, documented, and processed in accordance with University policies and applicable State regulations, while supporting departments through consistent, professional service. This position works in collaboration with the Systems Procurement Office. Job Related Minimum Required Education and Experience - High school diploma or GED. Requires 2 or more years of job related experience. Required Certification, Licensure/Other Credentials Preferred Qualifications - PeopleSoft or other ERP Experience preferred. Higher Education experience preferred. Procurement or Purchasing Card experience a plus. Knowledge/Skills/Abilities - An extensive knowledge of generally accepted accounting principles for higher education. Thorough knowledge of state and federal statutes and regulations pertaining to higher education financial management and ability to analyze and interpret. Ability to communicate effectively with all levels of university, state, federal and other external personnel. Knowledge of the principles, practices, theories and terminology of accounting and grant accounting. Knowledge of higher education and/or state government fiscal accounting processes. Knowledge of financial statement analysis. Ability to analyze and interpret financial data and reports. Ability to establish and maintain effective working relationships with others. Ability to communicate effectively. Job Duties Job Duty - Receive, review, and process Purchasing Card (P-Card) payment requests for faculty and staff across all departments and campuses. Review submissions to ensure accuracy and compliance with University policies and procedures, alongside State procurement guidelines. Maintain complete and organized purchase logs while ensuring receipts and supporting documentation are properly retained. Submit expense reports accurately and on time to support effective financial operations. Collaborates with the Procurement Office and Purchasing Card Administrator in the review and authorization of transactions, ensuring full compliance with applicable policies, procedures, and regulatory requirements. Job Duty - Provide high-quality customer service by cultivating positive, service-oriented relationships with departments and campuses. Communicate clearly and professionally, resolve issues efficiently in a timely manner, and consistently uphold high standards of professionalism and responsiveness. Job Duty - Manage the shared services mailbox daily, monitoring incoming inquiries and requests. Provide timely, accurate responses to customers while maintaining a high level of service and responsiveness. Job Duty - Assist in reviewing and evaluating shared services team procedures and workflows. Contribute to the development and implementation of process improvements that enhance efficiency, effectiveness, and overall productivity. Job Duty - Perform other duties as assigned, including documenting procedures and streamlining operational functions.