Property Associate

Our client, a global commercial real estate services firm located in East Rutherford, NJ is looking for a Temporary to Permanent Property Associate to join their team. This position will start on/around May 8 - September 4, 2026 as a temp with potential to extend/convert. Role is in office schedule between the hours of Monday-Friday, 8am - 5pm. Compensation is $28-33/hour, 60-70k upon conversion. Requirements: Participate in accounts payable (A/P) processing by reviewing and coding invoices for payment Track administrative expenses to ensure they remain within budget and identify cost-reduction opportunities Coordinate document management related to lease execution, distribution, and filing Track lease notification requirements to ensure deadlines are met and notifications are properly distributed Monitor email, phones, and work order systems to provide prompt, courteous responses and direct inquiries appropriately Maintain general office organization Sort, organize, and distribute incoming mail; prepare and send outgoing mail and packages Prepare and distribute general correspondence and memos Organize, compile, and prepare reports for distribution Create and maintain accurate physical and virtual filing systems Update employee, client, and customer contact databases Coordinate conference room reservations Organize department lunches, meetings, events, and business travel Receive building access requests and coordinate access for visitors and vendors Ensure tenant and contractor certificates of insurance meet defined standards Track certificate of insurance expiration dates and provide advance notice of upcoming expirations Support management and engineering audits through file preparation and record-keeping Participate in new tenant welcome and orientation programs; assist with move-in and move-out procedures Track and coordinate access card activation and deactivation Assist the property team with developing and implementing property and employee manuals Maintain regular contact with maintenance, security, and building staff to ensure cleanliness and security of common areas Document incidents involving potential property or equipment liability and forward details to risk management Gather W-9 forms from vendors and assist with new vendor setup Assist with property budget preparation and recurring reporting Support engineers by recording and billing monthly utility meter readings, as applicable Assist with vendor contract creation, execution, and tracking Provide general and ad hoc administrative support as needed Perform other duties and tasks as assigned Qualifications High school diploma required Bachelor's degree (BA/BS) preferred Minimum of 1 year of experience in commercial real estate, property management, or office management Proficiency in Microsoft Office Suite and willingness to learn new programs and technologies Strong oral and written communication skills High attention to detail and strong organizational skills Self-starter able to manage multiple projects under pressure Ability to work independently or collaboratively with team members and internal clients at all levels Ability to calculate figures and percentages Strong problem-solving skills and ability to develop constructive solutions Comfortable with change and uncertainty; able to adapt and make decisions with incomplete information Ability to work flexible hours as needed (occasionally exceeding standard hours) Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)