Bursar
Williams College, Haverford, PA, United States
Total Compensation
Salary:
Starting at $96,000
Benefits:
The College offers a comprehensive benefits program that includes possible work-from-home opportunities, automatic 10% retirement contribution to your retirement account upon eligibility (no match required), a 50% tuition benefit for dependent children upon eligibility, 14 paid holidays (including the week before New Year’s Day), affordable medical plans, Health Savings Account contribution of $700 for individuals and $1400 for families (no match required, available to employees enrolled in the High Deductible Health Plan), and a beautiful arboretum campus with walking trail and easy public transportation access.
Work Location Hybrid work schedule, pursuant to the College’s Work Location Policy.
About the Position The Bursar is responsible for student billing, collections, and maintenance of student accounts; the reconciliation of related general ledger accounts; payment plan administration; functional maintenance of PeopleSoft Student Financials, Nelnet, Flywire integrations, and the Student Health Insurance Plan; participation in audits; and related activities.
Primary Responsibilities
Generate and post appropriate charges for Fall and Spring semester billing in coordination with the Registrar, Study Abroad, Financial Aid, Residence Life, and IITS.
Generate term bills and distribute monthly statements in Nelnet.
Resolve student account issues and regularly follow up to collect unpaid balances.
Maintain PeopleSoft billing tables, annual patch testing, and assist in the resolution of any integration or functional issues with PS Student Financials.
Complete reconciliation of financial aid, tuition, room, board revenue, and student receivable accounts via Account Certification and submission of journal entries in Workday.
Complete annual preparation of 1098‑T forms.
Prepare appropriate schedules for the financial and A‑133 audits (Bulk Proof, credit balances, revenue testing, A133).
Supervise Assistant Manager of Student Accounts.
Maintain records of and submit invoices to scholarship agencies, 529 plans, employers, and VA/ROTC to receive grants, scholarships, and benefits.
Refund separated students, and process refunds by regulation for enrolled students.
For the Student Health Insurance Plan (SHIP), coordinate the waiver process, post credits for SHIP assistance to high‑need students, and pay student insurance vendor after enrollment is reconciled.
Prepare small balance write‑off recommendations and post entries in PeopleSoft.
Maintain Student Accounts webpage to ensure policies and procedures are accurately presented.
Set up Nelnet payment plans and communicate regarding annual plan start and end dates.
Collaborate with IITS and the Student Group to resolve problems in the functioning and integration of PeopleSoft, Workday, and Nelnet systems.
Other duties as assigned.
Line of Report The Bursar reports to Assistant Vice President, Controller and Associate Treasurer. The Bursar supervises the Assistant Manager of Student Accounts.
Minimum Qualifications
Option 1: Bachelor’s degree in accounting or finance
5 years of experience in a higher education student accounts management/Bursar position
5 years of supervisory experience
Option 2: 10 years of experience in a higher education student accounts management/Bursar position
5 years of supervisory experience
Professional Competencies
Knowledge of Federal Regulations with regards to Title IV aid.
Excellent teamwork and customer service skills; integrity, confidentiality, and sound judgment.
Excellent communication skills, and the ability to work collegially with a wide range of co‑workers.
Attention to detail and accuracy.
Ability to meet deadlines.
Preferred Qualifications
Knowledge of best practices in higher education student accounts.
Knowledge of PeopleSoft Student Financials and/or Workday Finance.
Ability to prioritize and multitask and to work independently.
Proficiency in Microsoft Office applications and student accounts processes and systems.
Haverford College is an Equal Opportunity employer committed to diversity, equity, inclusion, social justice, and providing equal opportunities and access to all individuals regardless of race, ethnicity, religion, gender identity, sexual orientation, national origin or ancestry, age, marital status, disability, or veteran status. Women, non‑binary and transgender individuals, people of color, Indigenous people, and those with other or multiple historically marginalized and/or underrepresented identities are especially encouraged to apply.
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Salary:
Starting at $96,000
Benefits:
The College offers a comprehensive benefits program that includes possible work-from-home opportunities, automatic 10% retirement contribution to your retirement account upon eligibility (no match required), a 50% tuition benefit for dependent children upon eligibility, 14 paid holidays (including the week before New Year’s Day), affordable medical plans, Health Savings Account contribution of $700 for individuals and $1400 for families (no match required, available to employees enrolled in the High Deductible Health Plan), and a beautiful arboretum campus with walking trail and easy public transportation access.
Work Location Hybrid work schedule, pursuant to the College’s Work Location Policy.
About the Position The Bursar is responsible for student billing, collections, and maintenance of student accounts; the reconciliation of related general ledger accounts; payment plan administration; functional maintenance of PeopleSoft Student Financials, Nelnet, Flywire integrations, and the Student Health Insurance Plan; participation in audits; and related activities.
Primary Responsibilities
Generate and post appropriate charges for Fall and Spring semester billing in coordination with the Registrar, Study Abroad, Financial Aid, Residence Life, and IITS.
Generate term bills and distribute monthly statements in Nelnet.
Resolve student account issues and regularly follow up to collect unpaid balances.
Maintain PeopleSoft billing tables, annual patch testing, and assist in the resolution of any integration or functional issues with PS Student Financials.
Complete reconciliation of financial aid, tuition, room, board revenue, and student receivable accounts via Account Certification and submission of journal entries in Workday.
Complete annual preparation of 1098‑T forms.
Prepare appropriate schedules for the financial and A‑133 audits (Bulk Proof, credit balances, revenue testing, A133).
Supervise Assistant Manager of Student Accounts.
Maintain records of and submit invoices to scholarship agencies, 529 plans, employers, and VA/ROTC to receive grants, scholarships, and benefits.
Refund separated students, and process refunds by regulation for enrolled students.
For the Student Health Insurance Plan (SHIP), coordinate the waiver process, post credits for SHIP assistance to high‑need students, and pay student insurance vendor after enrollment is reconciled.
Prepare small balance write‑off recommendations and post entries in PeopleSoft.
Maintain Student Accounts webpage to ensure policies and procedures are accurately presented.
Set up Nelnet payment plans and communicate regarding annual plan start and end dates.
Collaborate with IITS and the Student Group to resolve problems in the functioning and integration of PeopleSoft, Workday, and Nelnet systems.
Other duties as assigned.
Line of Report The Bursar reports to Assistant Vice President, Controller and Associate Treasurer. The Bursar supervises the Assistant Manager of Student Accounts.
Minimum Qualifications
Option 1: Bachelor’s degree in accounting or finance
5 years of experience in a higher education student accounts management/Bursar position
5 years of supervisory experience
Option 2: 10 years of experience in a higher education student accounts management/Bursar position
5 years of supervisory experience
Professional Competencies
Knowledge of Federal Regulations with regards to Title IV aid.
Excellent teamwork and customer service skills; integrity, confidentiality, and sound judgment.
Excellent communication skills, and the ability to work collegially with a wide range of co‑workers.
Attention to detail and accuracy.
Ability to meet deadlines.
Preferred Qualifications
Knowledge of best practices in higher education student accounts.
Knowledge of PeopleSoft Student Financials and/or Workday Finance.
Ability to prioritize and multitask and to work independently.
Proficiency in Microsoft Office applications and student accounts processes and systems.
Haverford College is an Equal Opportunity employer committed to diversity, equity, inclusion, social justice, and providing equal opportunities and access to all individuals regardless of race, ethnicity, religion, gender identity, sexual orientation, national origin or ancestry, age, marital status, disability, or veteran status. Women, non‑binary and transgender individuals, people of color, Indigenous people, and those with other or multiple historically marginalized and/or underrepresented identities are especially encouraged to apply.
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