Events Producer
Mirror NYC, New York, NY, United States
OVERVIEW:
Mirror NYC is looking for Event Producers with exceptional attention to detail and organizational abilities, strong logistics coordination skills, and confident communication skills. In this role, you’ll support the planning, coordination, and execution of high-impact experiential events, working closely with senior producers, internal teams, vendors, and clients to ensure every detail is meticulously tracked, documented, and flawlessly executed. Your ability to juggle multiple projects and tasks simultaneously while maintaining precision across logistics and communications will be key to delivering experiences that exceed client expectations and resonate with target audiences.
This role is ideal for someone who thrives on bringing structure to big ideas, excels at research, detailed logistics coordination, and communications, and loves the challenge of managing multiple moving pieces simultaneously. We're looking for someone who is driven and detail-obsessed, exceptionally organized, resourceful, and a self-starter who learns quickly. You'll be the logistics backbone of our production process, ensuring nothing falls through the cracks while collaborating with senior team members on strategy and client communications.
A Day in the Life: Production & Logistics
Lead end-to-end event planning and execution—from preproduction to tear-down
Own all logistics: timelines, run-of-show, call sheets, vendor matrices, staffing plans
Research and secure venues; negotiate contracts; bring fresh ideas to the table
Source/manage most non-scenic
on-print vendors (catering, AV, permits, security, etc.)
Create staffing plans; handle scheduling, travel/accommodations as needed
Troubleshoot production challenges proactively
Project Coordination & Documentation
Create/manage production documents: trackers, schedules, show flows
Own production budgets in collaboration with Accounts; flag changes/overruns
Support invoicing and reconciliation post-event
Support invoicing and payment coordination
Order event supplies, coordinate site delivery and return with comprehensive guides
Client & Team Communication:
Communicate clearly with clients on logistics/deliverables/production timing
Liaise with Account leads to ensure scope/budget align with production realities
Collaborate with Creative to problem-solve feasibility/production solutions
Lead on-site execution; manage crews/vendors/timelines with precision
Vendor & Team Collaboration:
Send detailed vendor outreach communications
Coordinate with multiple vendors simultaneously on timelines, deliverables, and logistics
Support senior producers by tracking and communicating production updates
On-Site Event Support:
Lead aspects of on-site execution with meticulous attention to detail
Assist with setup and breakdown of event materials including displays, signage, and installations
Travel to lead onsite execution of brand events including activations, pop-ups, and experiential campaigns
Post-Event
Conduct post-mortems/internal recaps to refine future processes
Support creation of recap decks/post-event documentation
What You Bring to the Table:
Obsessively detail-oriented and naturally organized
Fast learner and self-starter; highly motivated and not easily overwhelmed, you thrive in a fast-paced environment and have a calm, capable presence
A problem-solving mindset and resourceful, you’re able to provide – or research – solutions to anything that comes your way with a methodical, "track-everything" mentality
Proactive and anticipatory – you see what’s needed before it’s said
Comfortable working on multiple projects at once with shifting timelines
Smart, self-aware, and not afraid to ask questions
Demonstrated ability to take detailed notes and comprehensive summaries
Creative sensibility and interest in branded experiences
Comfortable with travel and working extended hours/weekends during live events, as needed
No ego - a collaborative team player who brings positivity, precision, and eagerness to learn every day!
Minimum Qualifications:
2-4 years of experience in events, production coordination, or activation support
Excellent written and verbal communication skills; confident in managing vendor outreach and follow-up communications
Able to represent Mirror NYC professionally and work collaboratively with team and vendors
Proficiency in Google Suite
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This role is ideal for someone who thrives on bringing structure to big ideas, excels at research, detailed logistics coordination, and communications, and loves the challenge of managing multiple moving pieces simultaneously. We're looking for someone who is driven and detail-obsessed, exceptionally organized, resourceful, and a self-starter who learns quickly. You'll be the logistics backbone of our production process, ensuring nothing falls through the cracks while collaborating with senior team members on strategy and client communications.
A Day in the Life: Production & Logistics
Lead end-to-end event planning and execution—from preproduction to tear-down
Own all logistics: timelines, run-of-show, call sheets, vendor matrices, staffing plans
Research and secure venues; negotiate contracts; bring fresh ideas to the table
Source/manage most non-scenic
on-print vendors (catering, AV, permits, security, etc.)
Create staffing plans; handle scheduling, travel/accommodations as needed
Troubleshoot production challenges proactively
Project Coordination & Documentation
Create/manage production documents: trackers, schedules, show flows
Own production budgets in collaboration with Accounts; flag changes/overruns
Support invoicing and reconciliation post-event
Support invoicing and payment coordination
Order event supplies, coordinate site delivery and return with comprehensive guides
Client & Team Communication:
Communicate clearly with clients on logistics/deliverables/production timing
Liaise with Account leads to ensure scope/budget align with production realities
Collaborate with Creative to problem-solve feasibility/production solutions
Lead on-site execution; manage crews/vendors/timelines with precision
Vendor & Team Collaboration:
Send detailed vendor outreach communications
Coordinate with multiple vendors simultaneously on timelines, deliverables, and logistics
Support senior producers by tracking and communicating production updates
On-Site Event Support:
Lead aspects of on-site execution with meticulous attention to detail
Assist with setup and breakdown of event materials including displays, signage, and installations
Travel to lead onsite execution of brand events including activations, pop-ups, and experiential campaigns
Post-Event
Conduct post-mortems/internal recaps to refine future processes
Support creation of recap decks/post-event documentation
What You Bring to the Table:
Obsessively detail-oriented and naturally organized
Fast learner and self-starter; highly motivated and not easily overwhelmed, you thrive in a fast-paced environment and have a calm, capable presence
A problem-solving mindset and resourceful, you’re able to provide – or research – solutions to anything that comes your way with a methodical, "track-everything" mentality
Proactive and anticipatory – you see what’s needed before it’s said
Comfortable working on multiple projects at once with shifting timelines
Smart, self-aware, and not afraid to ask questions
Demonstrated ability to take detailed notes and comprehensive summaries
Creative sensibility and interest in branded experiences
Comfortable with travel and working extended hours/weekends during live events, as needed
No ego - a collaborative team player who brings positivity, precision, and eagerness to learn every day!
Minimum Qualifications:
2-4 years of experience in events, production coordination, or activation support
Excellent written and verbal communication skills; confident in managing vendor outreach and follow-up communications
Able to represent Mirror NYC professionally and work collaboratively with team and vendors
Proficiency in Google Suite
#J-18808-Ljbffr