Inventory & Marketing Coordinator
PetVet Care Centers, Little Rock, AR, United States
Title:
Inventory & Marketing Coordinator
Reports to:
Hospital Manager
Location:
Arkansas Veterinary Emergency & Specialists
Position Overview Arkansas Veterinary Emergency & Specialists is a leading provider of specialty & emergency veterinary services. We welcome qualified candidates to promote our clinical care and support the hospital by maintaining inventory control. This role may include occasional after‑hour and weekend work.
Essential Functions
Organizes hospital community events including committee participation, transportation of marketing materials, and booth support.
Conveys hospital announcements and updates to referring veterinarians via direct mailings, email, and fax.
Assists hospital managers with reviewing and evaluating new and ongoing marketing opportunities.
Assists hospital managers with veterinary recruiting, including ad placement and coordinating travel arrangements and hospitality for interviewees.
Coordinates clinic visits and promotional activities for newly hired veterinarians.
Assists with continuing education seminars in the local area as needed.
Orders marketing materials such as pens, magnets, brochures, letterhead, and business cards.
Updates website, brochures, and other marketing materials as directed by management.
Coordinates special events for staff and referring veterinarians, including holiday gifts, cards, and luncheons.
Monitors budgets and coordinates the purchase of equipment and supplies, and oversees facility maintenance.
Responsible for local accounting functions and ensures daily financial information is accurate.
Manages inventory, ensuring proper documentation and systems are in place.
May establish and oversee billing practices and review billing accuracy.
May handle contracts or negotiations with new vendors.
Maintains compliance of licensure display and keeps licenses for DVMs updated.
Works with the PetVet Care Centers support team to ensure compliance with administrative responsibilities.
Assists with submitting contract veterinarian invoices, vendor invoices, and obtaining quotes.
Responsible for quarterly inventory counts and reconciliations.
Manages monthly statements, accounts receivable, and works with collections on ongoing billing efforts.
Performs other duties as assigned by Manager.
Competencies
Principles of marketing, public relations, and advertising.
Hospital policies and procedures.
Creative problem‑solving.
Independent work capability.
Customer‑service skills: courteous, prompt, efficient.
Computer proficiency in Microsoft Office (Word, Outlook, Excel) and organization‑specific software.
Establishes and maintains productive working relationships.
Active time‑management and organizational skills.
Excellent oral and written communication skills.
Ability to work around animals and hazardous materials, cleaning chemicals, gas anesthetics, zoonotic diseases, and unpleasant odors.
Tasks may involve extended periods at a keyboard or workstation, standing, walking, climbing, balancing, stooping, kneeling, crouching, scrambling, or lifting/carrying up to 50 lb.
Other duties as assigned by management.
Qualifications
High School diploma or equivalent.
Minimum 2 years of experience in Veterinary Medicine.
Administrative experience or specialty preferred.
Proficiency with word‑processing or publication software such as Microsoft Word and Publisher.
Strong customer‑service, written, and verbal communication skills.
Team player and self‑motivated.
Willing to travel as required.
Schedule
Monday through Friday; 8‑hour daytime shifts, with occasional nights, weekends, and holidays.
Occasional traveling may be required.
What We Offer
Medical, dental, and vision insurance.
Paid parental leave (birth, adoption, foster).
401(k) with discretionary contribution.
Team‑member pet discounts.
Emotional wellbeing support (Calm app access, 24/7 EAP).
CE stipends and career development resources.
Grant Circle — a relief fund for team members facing personal hardship.
Local hospital culture backed by national resources.
Pay Range $18–$20 USD per hour.
PetVet is an equal‑opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status or any other basis prohibited by law. EOE, M/F/D/V.
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Inventory & Marketing Coordinator
Reports to:
Hospital Manager
Location:
Arkansas Veterinary Emergency & Specialists
Position Overview Arkansas Veterinary Emergency & Specialists is a leading provider of specialty & emergency veterinary services. We welcome qualified candidates to promote our clinical care and support the hospital by maintaining inventory control. This role may include occasional after‑hour and weekend work.
Essential Functions
Organizes hospital community events including committee participation, transportation of marketing materials, and booth support.
Conveys hospital announcements and updates to referring veterinarians via direct mailings, email, and fax.
Assists hospital managers with reviewing and evaluating new and ongoing marketing opportunities.
Assists hospital managers with veterinary recruiting, including ad placement and coordinating travel arrangements and hospitality for interviewees.
Coordinates clinic visits and promotional activities for newly hired veterinarians.
Assists with continuing education seminars in the local area as needed.
Orders marketing materials such as pens, magnets, brochures, letterhead, and business cards.
Updates website, brochures, and other marketing materials as directed by management.
Coordinates special events for staff and referring veterinarians, including holiday gifts, cards, and luncheons.
Monitors budgets and coordinates the purchase of equipment and supplies, and oversees facility maintenance.
Responsible for local accounting functions and ensures daily financial information is accurate.
Manages inventory, ensuring proper documentation and systems are in place.
May establish and oversee billing practices and review billing accuracy.
May handle contracts or negotiations with new vendors.
Maintains compliance of licensure display and keeps licenses for DVMs updated.
Works with the PetVet Care Centers support team to ensure compliance with administrative responsibilities.
Assists with submitting contract veterinarian invoices, vendor invoices, and obtaining quotes.
Responsible for quarterly inventory counts and reconciliations.
Manages monthly statements, accounts receivable, and works with collections on ongoing billing efforts.
Performs other duties as assigned by Manager.
Competencies
Principles of marketing, public relations, and advertising.
Hospital policies and procedures.
Creative problem‑solving.
Independent work capability.
Customer‑service skills: courteous, prompt, efficient.
Computer proficiency in Microsoft Office (Word, Outlook, Excel) and organization‑specific software.
Establishes and maintains productive working relationships.
Active time‑management and organizational skills.
Excellent oral and written communication skills.
Ability to work around animals and hazardous materials, cleaning chemicals, gas anesthetics, zoonotic diseases, and unpleasant odors.
Tasks may involve extended periods at a keyboard or workstation, standing, walking, climbing, balancing, stooping, kneeling, crouching, scrambling, or lifting/carrying up to 50 lb.
Other duties as assigned by management.
Qualifications
High School diploma or equivalent.
Minimum 2 years of experience in Veterinary Medicine.
Administrative experience or specialty preferred.
Proficiency with word‑processing or publication software such as Microsoft Word and Publisher.
Strong customer‑service, written, and verbal communication skills.
Team player and self‑motivated.
Willing to travel as required.
Schedule
Monday through Friday; 8‑hour daytime shifts, with occasional nights, weekends, and holidays.
Occasional traveling may be required.
What We Offer
Medical, dental, and vision insurance.
Paid parental leave (birth, adoption, foster).
401(k) with discretionary contribution.
Team‑member pet discounts.
Emotional wellbeing support (Calm app access, 24/7 EAP).
CE stipends and career development resources.
Grant Circle — a relief fund for team members facing personal hardship.
Local hospital culture backed by national resources.
Pay Range $18–$20 USD per hour.
PetVet is an equal‑opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status or any other basis prohibited by law. EOE, M/F/D/V.
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