Production Coordinator

Job Description

Production Coordinator

Location: Greensboro, NC

Employment Type: Full Time, Salary

Reports to: Director of Product Development and Production

About The Role

Our client is a fast-growing apparel brand with a clear vision to scale and grow. We are seeking a self motivated and detail oriented Production Coordinator with strong time management and communications skills to support the brand’s product and productions team to ensure product is moved swiftly thru seasonal production timelines.

As the Production Coordinator , you will work cross functionality with Product Development, Design, Tech Design, Operations and Vendors as both an executional and support liaison throughout the product lifecycle. You'll report directly to the Director of Product Development and Production and ensure all administrative, tracking and coordination tasks are executed accurately and on-time. You will be a hands-on team player in this dynamic role.

The ideal candidate is hard working, coachable and reliable. They take initiative, anticipate needs and communicate proactively to drive positive results. They are both an individual contributor and team player, and are able to work effectively without constant oversight. This position is an opportunity to join an entrepreneurial, growing organization where you can expand your career and make a positive impact.

Key Responsibilities

Production Coordination (Support)

• Support day to day management of production calendar and milestones
• Track all styles through production and maintain up-to-date status reports in WIP
• Flag delays, risks, or missing information up stream
• Generate UPC labels, issue to factories and confirm accuracy of factory proofs

Purchase Orders & Production Tracking

• Assist with creating and updating purchase orders (POs) and production documents
• Maintain organized digital files (styles, POs, vendor communications, samples)
• Document all production details (pricing, quantities, delivery dates) across systems and tools
• Input & update PLM/ERP (The Vault & Apparel Magic) with current production information
• Update trackers with current status of styles, samples, and deliveries
• Ensure accuracy and consistency across all records

Sample & Package Tracking

• Track all incoming and outgoing production samples and ensure timely receipt from factories (fit samples, SMS, TOPs)
• Help prepare and ship packages to vendors or internal teams
• Maintain sample logs and ensure items are properly labeled and tracked
• Organize and log production approvals and comments
• Support sample organization (closet, racks, storage)
• Flag quality concerns upstream

Production Tracking Support

• Follow up on simple status updates with vendors or internal teams
• Flag missing information or delays upstream
• Track changes in pricing, materials, or quantities, Flag any discrepancies vs. target costs
• Maintain and update costing sheets

Vendor Communication (Executional)

• Support daily communication with vendors on
• Sample tracking
• Production status updates
• Documentation needs
• Follow up on outstanding items to keep production moving
• Escalate issues or inconsistencies to the Production Manager

Logistics Coordination

• Monitor inbound shipments
• Update systems and teams on key milestones while in-transit (ex-factory, in-transit, delivery)
• Assist in coordinating with freight partners and warehouse
• Maintain shipment records and documentation

Invoicing and Finance

• Reviews and check all factory invoices for accuracy including but not limited to unit qty, overage tolerances, negotiated FOB, and surcharges
• Raise issues or discrepancies upstream

Cross-Functional Support

• Coordinate with:
• Design on sample tracking and updates
• Technical Design on sample flow and approvals
• Ops/Planning on delivery timing and shipment tracking
• Ensure all stakeholders have accurate, up-to-date information

Key Outcomes and Key Performance Metrics

Success is defined in achievements, performance, outcomes, and efficiencies. Success is measured across the organization, at departmental level and as individual contributors of each team.

• Data accuracy: POs, costing, and production data consistently error-free
• Organization: Samples, files, and trackers are consistently up to date
• Responsiveness: Timely follow-up with vendors and internal teams
• Reliability: Tasks completed on time with minimal oversight gaps
• Calendar adherence: Timely tracking and follow-ups to support on-time delivery
• Sample tracking: Minimal delays due to missing or untracked samples
• Operational support: Clear, organized reporting that enables team decision-making
• Team support: Enables smoother workflow for team

Qualifications

• Bachelor's Degree in Fashion Merchandising, Apparel Production, Supply Chain, or equivalent study
• 1-3 years in apparel production, product development, or sourcing. Entry level candidates may be considered.
• Experience in contemporary women’s wear is considered a plus.
• Background working with overseas factories
• Familiarity with seasonal calendars and fashion timelines
• Strong time management and ability to juggle multiple styles/seasons
• Clear communication skills (especially with overseas partners)
• Proactive mindset — flags issues before they become problems

Ideal Candidate

• Extremely detail-oriented (small errors = big production problems)
• Understands both creative intent and production reality
• Understand decisions rights, when to act and when to escalate
• Strong cross-functional teammate
• Thrives in face-paced, high-growth environments

Compensation & Benefits

The base salary range for this role is between $45,000 and $50,000. The relevant base salary will vary depending on a wide range of factors that are considered in making compensation decisions, including but not limited to, skill sets, experience, training, degrees, and certifications.

Financial Compensation Is One Component Of Our Client’s Compensation Package. In Addition To Salary Compensation, The Below Also Included In Our Compensation Packages

• Annual bonus opportunity tied to key KPIs for individual performance and company metrics
• Employee Healthcare Plan including Medical, Dental and Vision insurance
• 401K program with potential for Employer match contributions
• Robust Product allotment & Employee Discount program
• Opportunity to join a culture centric, team focused organization with high growth trajectory