Property Clerk, (Property Clerk II) ,Property Mgmt
California State University-San Bernardino, San Bernardino, CA, United States
Overview
The Property Management department requires a Property Clerk II to ensure accurate tracking, control, and compliance with state regulations and audit requirements for university assets. This position is essential to maintaining the integrity of the campus-wide property database, supporting inventory reconciliation, coordinating equipment tagging and disposals, and processing asset transfers and documentation. Incumbents in this classification are assigned the larger and more complex property control units. Incumbents may also be required to register and keep records on all motor vehicles, boats, trailers, and other equipment requiring licenses.
Responsibilities
Maintains the university property database by updating asset information in PeopleSoft using data from multiple sources.
Coordinates the campus-wide inventory process, including reconciliation of departmental inventories, asset transfers, surveys, and equipment disposals.
Processes property survey reports in PeopleSoft.
Exports asset data from PeopleSoft into MS Excel to classify items and support departmental inventories using handheld scanners.
Performs monthly asset data loads, mass uploads for newly acquired property, and manual entry of asset information into PeopleSoft as needed.
Coordinates with faculty and staff to schedule equipment tagging.
Tags equipment across CSUSB campuses using university-issued asset tags.
Coordinates the removal of disposed assets with the e-waste vendor.
Monitors e-waste storage areas and ensures timely removal of retired assets.
Administers the sale of retired assets through sealed bids or public auctions.
Coordinates asset donations to departments or external agencies.
Collects and reports campus-wide copier meter readings to vendors.
Prepares and distributes asset-related reports and communications.
Maintains accurate documentation to support audit requirements, including required reports.
Assists with asset transfers between the State, Foundation, and auxiliaries, including processing Gift Acceptance forms.
Maintains an updated list of eligible nonprofit organizations and government agencies for asset donations.
Responds to phone calls and emails regarding asset-related inquiries from departments.
Provides guidance on university property policies and procedures.
Maintains a professional, customer-focused approach in all interactions with the campus community.
Other Classification-Related Duties as assigned.
Minimum Qualifications
Three years of experience inventorying and maintaining control records for a wide variety of property and equipment or expendable storekeeping items. Prospective applicants who have not had the experience listed may be considered eligible based on other evidence of meeting the above minimum qualifications of the position.
Required Qualifications
Thorough knowledge of the methods and practices used to inspecting, maintaining, issuing, taking, and recording inventory
General knowledge of property accounting and disposal and departmental budget preparation
Ability to inventory widely scattered and diverse property
Reconcile inventories with control accounts; inspect and recommend proper maintenance of property
Lead the work of others
Keep inventory control records and make reports
Read and write at a level appropriate to the duties of the position and make mathematical calculations.
Preferred Qualifications
Applies thorough knowledge of methods and practices used to inspect, maintain, issue, receive, and record inventory.
Utilizes general knowledge of property accounting and disposal procedures.
Conducts inventories of widely dispersed and diverse property and equipment.
Reconciles inventories with control accounts and inspects property to recommend proper maintenance.
Provides lead work direction as needed.
Maintains inventory control records and prepares summary reports of completed inventories.
Demonstrates at least three years of experience in inventory control for a wide range of property, equipment, or expendable items, or an equivalent combination of education and experience.
Safely lifts up to 50 lbs. and operates vehicles including large box trucks and flatbed stake trucks.
Operates hydraulic-powered forklifts.
Compensation And Benefits The salary offered will take into account internal equity and experience among other factors. Initial salary step placement will be Step 3 - $4,145 per month for qualified candidates. CSU Classification Salary Step Range: $3,984 - $5,804 per month (Step 1 – Step 20). The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, enrollment in CalPERS, sick and vacation time, and 15 paid holidays a year. Eligible employees may participate in a fee waiver education program.
Position Information Work status: Full-time / Non-Exempt / Probationary
Academic year schedule: Monday through Friday (8:00 am – 5:00 pm), some evenings/weekends.
Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.
Administrative and Compliance Notices Staff: The application deadline is: April 23, 2026 at 11:55PM
California State University, San Bernardino is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. The CSU Out-of-State Employment Policy prohibits hiring to perform CSU-related work outside California. CSUSB is not a sponsoring agency for staff or management positions. CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements. Education Code 89521 Requirements apply as part of the selection process.
Conditions of Employment
Background Check: Satisfactory completion of a background check is required. A conditional offer may be rescinded if disqualifying information is found.
Driver’s License Check: Possession of a valid Driver's License is required. DMV pull notice program enrollment will occur.
Physical Exam: Employment contingent upon passing a pre-employment physical exam with ability to lift in excess of 50 lbs.
Mandated Reporter: Required to comply with mandated reporter requirements under state law.
I-9: Must verify identity and eligibility to work in the United States.
Statement of Commitment to Diversity CSUSB is an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, national origin, sex, gender, sexual orientation, or any other protected status. We support diversity and inclusion and require Sexual Violence Prevention Training within specified timeframes.
Closing Statement Reasonable Accommodation: We provide reasonable accommodations to applicants and employees with disabilities. For accommodations contact CSUSB Benefits.
General Notices CSUSB is a smoke and tobacco-free campus. Clery Act compliance information is available online.
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Responsibilities
Maintains the university property database by updating asset information in PeopleSoft using data from multiple sources.
Coordinates the campus-wide inventory process, including reconciliation of departmental inventories, asset transfers, surveys, and equipment disposals.
Processes property survey reports in PeopleSoft.
Exports asset data from PeopleSoft into MS Excel to classify items and support departmental inventories using handheld scanners.
Performs monthly asset data loads, mass uploads for newly acquired property, and manual entry of asset information into PeopleSoft as needed.
Coordinates with faculty and staff to schedule equipment tagging.
Tags equipment across CSUSB campuses using university-issued asset tags.
Coordinates the removal of disposed assets with the e-waste vendor.
Monitors e-waste storage areas and ensures timely removal of retired assets.
Administers the sale of retired assets through sealed bids or public auctions.
Coordinates asset donations to departments or external agencies.
Collects and reports campus-wide copier meter readings to vendors.
Prepares and distributes asset-related reports and communications.
Maintains accurate documentation to support audit requirements, including required reports.
Assists with asset transfers between the State, Foundation, and auxiliaries, including processing Gift Acceptance forms.
Maintains an updated list of eligible nonprofit organizations and government agencies for asset donations.
Responds to phone calls and emails regarding asset-related inquiries from departments.
Provides guidance on university property policies and procedures.
Maintains a professional, customer-focused approach in all interactions with the campus community.
Other Classification-Related Duties as assigned.
Minimum Qualifications
Three years of experience inventorying and maintaining control records for a wide variety of property and equipment or expendable storekeeping items. Prospective applicants who have not had the experience listed may be considered eligible based on other evidence of meeting the above minimum qualifications of the position.
Required Qualifications
Thorough knowledge of the methods and practices used to inspecting, maintaining, issuing, taking, and recording inventory
General knowledge of property accounting and disposal and departmental budget preparation
Ability to inventory widely scattered and diverse property
Reconcile inventories with control accounts; inspect and recommend proper maintenance of property
Lead the work of others
Keep inventory control records and make reports
Read and write at a level appropriate to the duties of the position and make mathematical calculations.
Preferred Qualifications
Applies thorough knowledge of methods and practices used to inspect, maintain, issue, receive, and record inventory.
Utilizes general knowledge of property accounting and disposal procedures.
Conducts inventories of widely dispersed and diverse property and equipment.
Reconciles inventories with control accounts and inspects property to recommend proper maintenance.
Provides lead work direction as needed.
Maintains inventory control records and prepares summary reports of completed inventories.
Demonstrates at least three years of experience in inventory control for a wide range of property, equipment, or expendable items, or an equivalent combination of education and experience.
Safely lifts up to 50 lbs. and operates vehicles including large box trucks and flatbed stake trucks.
Operates hydraulic-powered forklifts.
Compensation And Benefits The salary offered will take into account internal equity and experience among other factors. Initial salary step placement will be Step 3 - $4,145 per month for qualified candidates. CSU Classification Salary Step Range: $3,984 - $5,804 per month (Step 1 – Step 20). The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, enrollment in CalPERS, sick and vacation time, and 15 paid holidays a year. Eligible employees may participate in a fee waiver education program.
Position Information Work status: Full-time / Non-Exempt / Probationary
Academic year schedule: Monday through Friday (8:00 am – 5:00 pm), some evenings/weekends.
Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.
Administrative and Compliance Notices Staff: The application deadline is: April 23, 2026 at 11:55PM
California State University, San Bernardino is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. The CSU Out-of-State Employment Policy prohibits hiring to perform CSU-related work outside California. CSUSB is not a sponsoring agency for staff or management positions. CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements. Education Code 89521 Requirements apply as part of the selection process.
Conditions of Employment
Background Check: Satisfactory completion of a background check is required. A conditional offer may be rescinded if disqualifying information is found.
Driver’s License Check: Possession of a valid Driver's License is required. DMV pull notice program enrollment will occur.
Physical Exam: Employment contingent upon passing a pre-employment physical exam with ability to lift in excess of 50 lbs.
Mandated Reporter: Required to comply with mandated reporter requirements under state law.
I-9: Must verify identity and eligibility to work in the United States.
Statement of Commitment to Diversity CSUSB is an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, national origin, sex, gender, sexual orientation, or any other protected status. We support diversity and inclusion and require Sexual Violence Prevention Training within specified timeframes.
Closing Statement Reasonable Accommodation: We provide reasonable accommodations to applicants and employees with disabilities. For accommodations contact CSUSB Benefits.
General Notices CSUSB is a smoke and tobacco-free campus. Clery Act compliance information is available online.
#J-18808-Ljbffr