Editorial Assistant / Assistant Editor
Inside Higher Ed, Palo Alto, CA, United States
Location: Redwood City, California, United States
Position: Editorial Assistant/Assistant Editor – Stanford University Press
Posted: Mar 30, 2026 – Requisition #108603
Job Purpose Stanford University Press (SUP) seeks an Editorial Assistant or Assistant Editor to support and collaborate with the Editor‑in‑Chief and acquisitions staff on books in Middle East studies and SUP’s digital publishing program. This junior‑level position provides foundational training in scholarly acquisitions and is responsible for essential tasks within the manuscript development process, including coordinating peer review, overseeing permissions, and preparing final manuscripts for production. The successful candidate will have strong organizational skills, demonstrated attention to detail, and be intellectually engaged and curious, with an excitement for books and publishing.
CORE DUTIES
Assist editors/authors in preparing manuscripts and transmitting manuscripts into production.
Coordinate peer review of proposals and manuscripts.
Assist editors in tracking titles under contract, update schedules based on communication with authors/editors.
Oversee the permissions process.
Create, distribute, and track the return of publication agreements.
Work with editors to compile data and prepare documents for editorial board meetings.
Perform office duties including, but not limited to, data entry; arranging meetings and assisting with routine conferences, including scheduling rooms and assembling materials; creating and maintaining files and filing systems.
Liaise with marketing, production, and finance departments.
Other duties may also be assigned.
Minimum Requirements Education and Experience
High School Diploma or equivalent.
Knowledge, Skills, And Abilities
Strong organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to follow through and complete assigned tasks.
Ability to manage multiple tasks simultaneously.
Ability to prioritize and meet deadlines.
Ability to work cooperatively and maintain productive work relationships.
Basic computer skills and demonstrated experience with office software and email applications.
Other Relevant Knowledge, Skills, And Abilities May Include
Academically engaged and curious, regardless of main field of study.
Bachelor’s or graduate‑level degree in any field of study.
Publishing experience or fundamental understanding of the book acquisitions and publishing process.
PHYSICAL REQUIREMENTS
Constantly perform desk‑based computer tasks. Frequently sitting.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Work Standards Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide.
Benefits
Freedom to grow. Career development programs, tuition reimbursement, or course auditing.
A caring culture. Superb retirement plans, generous time‑off, and family care resources.
A healthier you. Health care benefits and access to world‑class exercise facilities.
Discovery and fun. Opportunities to explore historic sculptures, trails, and museums.
Enviable resources. Free commuter programs, ridesharing incentives, discounts, and more.
Pay range:
$24.93 to $26.50 per hour.
The pay offered to a selected candidate will be determined based on factors such as scope and responsibilities, qualifications, departmental budget, internal equity, geographic location, and external market pay.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package.
The Cardinal at Work website provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees.
Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.
Stanford is an equal employment opportunity and affirmative action employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Additional Information
Schedule: Full‑time
Job Code: 4096
Employee Status: Regular
Grade: D
Requisition ID: 108603
Work Arrangement: On Site
#J-18808-Ljbffr
Position: Editorial Assistant/Assistant Editor – Stanford University Press
Posted: Mar 30, 2026 – Requisition #108603
Job Purpose Stanford University Press (SUP) seeks an Editorial Assistant or Assistant Editor to support and collaborate with the Editor‑in‑Chief and acquisitions staff on books in Middle East studies and SUP’s digital publishing program. This junior‑level position provides foundational training in scholarly acquisitions and is responsible for essential tasks within the manuscript development process, including coordinating peer review, overseeing permissions, and preparing final manuscripts for production. The successful candidate will have strong organizational skills, demonstrated attention to detail, and be intellectually engaged and curious, with an excitement for books and publishing.
CORE DUTIES
Assist editors/authors in preparing manuscripts and transmitting manuscripts into production.
Coordinate peer review of proposals and manuscripts.
Assist editors in tracking titles under contract, update schedules based on communication with authors/editors.
Oversee the permissions process.
Create, distribute, and track the return of publication agreements.
Work with editors to compile data and prepare documents for editorial board meetings.
Perform office duties including, but not limited to, data entry; arranging meetings and assisting with routine conferences, including scheduling rooms and assembling materials; creating and maintaining files and filing systems.
Liaise with marketing, production, and finance departments.
Other duties may also be assigned.
Minimum Requirements Education and Experience
High School Diploma or equivalent.
Knowledge, Skills, And Abilities
Strong organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to follow through and complete assigned tasks.
Ability to manage multiple tasks simultaneously.
Ability to prioritize and meet deadlines.
Ability to work cooperatively and maintain productive work relationships.
Basic computer skills and demonstrated experience with office software and email applications.
Other Relevant Knowledge, Skills, And Abilities May Include
Academically engaged and curious, regardless of main field of study.
Bachelor’s or graduate‑level degree in any field of study.
Publishing experience or fundamental understanding of the book acquisitions and publishing process.
PHYSICAL REQUIREMENTS
Constantly perform desk‑based computer tasks. Frequently sitting.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Work Standards Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide.
Benefits
Freedom to grow. Career development programs, tuition reimbursement, or course auditing.
A caring culture. Superb retirement plans, generous time‑off, and family care resources.
A healthier you. Health care benefits and access to world‑class exercise facilities.
Discovery and fun. Opportunities to explore historic sculptures, trails, and museums.
Enviable resources. Free commuter programs, ridesharing incentives, discounts, and more.
Pay range:
$24.93 to $26.50 per hour.
The pay offered to a selected candidate will be determined based on factors such as scope and responsibilities, qualifications, departmental budget, internal equity, geographic location, and external market pay.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package.
The Cardinal at Work website provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees.
Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.
Stanford is an equal employment opportunity and affirmative action employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Additional Information
Schedule: Full‑time
Job Code: 4096
Employee Status: Regular
Grade: D
Requisition ID: 108603
Work Arrangement: On Site
#J-18808-Ljbffr