Marketing Proposal Manager

Robert Half is partnering on an exciting opportunity for a highly organized and strategic Proposal Manager to join a growing professional services environment in Ontario, CA. This is an excellent opportunity for a polished marketing and pursuit professional who knows how to lead complex proposals from start to finish, develop compelling messaging, and keep internal stakeholders aligned in a deadline-driven setting.

This role is ideal for someone who thrives in ownership, can translate technical information into persuasive content, and enjoys being the driving force behind high-value pursuits. The Proposal Manager will play a key role in shaping submission strategy, coordinating contributors, managing timelines, and ensuring every deliverable is polished, compliant, and competitive.

Responsibilities:

• Own the full proposal lifecycle from opportunity tracking through submission, interview preparation, and post-submittal win/loss analysis
• Help prioritize pursuits based on strategic value, deadlines, and team bandwidth
• Manage proposal schedules, milestones, compliance requirements, and internal deliverables
• Coordinate with principals, project teams, consultants, and marketing stakeholders to gather all necessary inputs
• Lead kickoff meetings and establish expectations, deadlines, and accountability across contributors
• Develop pursuit strategy, messaging, differentiators, and narrative structure aligned to client priorities
• Translate technical and operational information into clear, persuasive, well-organized proposal content
• Guide proposal development from early draft through final production and submission
• Conduct quality control reviews for accuracy, completeness, tone, grammar, and compliance
• Support interview strategy, messaging development, and preparation of related materials
• Maintain pursuit records and contribute to reusable content, templates, and process improvements
• Partner closely with leadership, design, and marketing teams to improve efficiency and strengthen overall pursuit effectiveness

Qualifications:

• 5–7 years of experience in proposal management, pursuit marketing, business development communications, or a related function
• Prior experience within architecture, engineering, construction, or another professional services environment strongly preferred
• Bachelor’s degree preferred in marketing, communications, journalism, English, business, or related field
• Strong proposal writing and editing ability, with experience developing persuasive narratives from multiple information sources
• Experience reviewing RFQ/RFP requirements, building compliance tools, and managing submission schedules
• Strong command of English grammar, structure, and professional written communication
• Experience handling multiple concurrent pursuits in a deadline-driven environment
• Working knowledge of Adobe Creative Suite, especially InDesign; experience with InCopy and Photoshop is highly valued
• Strong Microsoft Office skills
• Familiarity with HubSpot or a similar CRM, proposal tracking, or content management platform
• Strong organizational skills, attention to detail, follow-through, and ability to work independently while coordinating multiple stakeholders

Compensation & Work Modality:

This opportunity offers a salary range of $95,000–$125,000 and is based onsite in Ontario, CA. The role is best suited for a candidate who enjoys working closely with internal teams in a collaborative office environment and can effectively manage active pursuits from the office.

If you are a driven proposal professional with a strong eye for detail, excellent writing skills, and experience leading complex submissions in a fast-paced environment, we would love to connect with you. Apply today to learn more about this excellent direct-hire opportunity through Robert Half Technology.