Billing Specialist - AEC Industry
Moffatt & Nichol, Norfolk, VA, United States
We are actively looking for a Billing Specialist to join our Accounting team. As part of the Accounting Group, the Billing Specialist will invoice clients monthly and ensure the invoice and supporting documentation is accurate and complete.
Duties and Responsibilities
Review unbilled costs for billable and nonbillable costs
Prepare draft invoices for project managers review
Finalize invoices with the proper backup documents per client requirements
Work with JNR and Project Managers to ensure all contract documents are provided so billing is set up accurately
Ensure invoices are set up according to contract requirements
Assist in answering client's billing questions and address problems
Assist Project Manager's with follow up on outstanding accounts receivable
Identify billing issues and review with the project managers and/or clients
Provide recommendations on process improvements
Responsible for billing on a large number of projects at one time
Work closely with Project Financial Analyst and accounting staff
Retainer Refunds
Accounts Receivable Collection
Bad Debit write-off/credit
Qualifications
Bachelor's degree in Accounting, Finance or Business
3+ years of relevant experience or 5+ years of related experience without a degree
Experience in Engineering Industry, highly desired
Good written communication, interpersonal, problem‑solving, analytical, mathematical, and organizational skills.
Able to balance multiple competing priorities
Must have experience with billing on over 100+ projects at a time or experience related to P&L and other high volume financial transactions; required
Experience with BST, Deltek Vision or similar ERP System and Microsoft Office
All new hires will be required to successfully complete and pass a pre‑employment (post offer) background check in compliance with NIST 800-171
Moffatt & Nichol uses E-Verify and employment is contingent upon the legal ability to obtain employment in the U.S. and to present the required documentation at hire
Physical Requirements Sedentary for prolonged period of time, interact with clients, and travel occasionally.
EEO Statement As a global business, Moffatt & Nichol relies on diversity of culture and thought to deliver on our goal of Creative People, Practical Solutions serving our client needs, and ensures nondiscrimination in all activities in accordance with Title VII of the Civil Rights Act of 1964. We draw from the world's best and brightest, regardless of geographic, cultural, or institutional background. This approach enables us to better understand and serve our clients, foster innovation, and create a rich, collaborative work environment. Moffatt & Nichol is proud to be an Equal Employment Opportunity / Federal Contractor desiring priority referrals of all protected veterans for job openings.
EEO is the LAW
If you need more information or require special assistance for persons with disabilities or limited English proficiency, please contact Human Resources at (562) 590-6500 or TTY/TDD users please call 711.
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Duties and Responsibilities
Review unbilled costs for billable and nonbillable costs
Prepare draft invoices for project managers review
Finalize invoices with the proper backup documents per client requirements
Work with JNR and Project Managers to ensure all contract documents are provided so billing is set up accurately
Ensure invoices are set up according to contract requirements
Assist in answering client's billing questions and address problems
Assist Project Manager's with follow up on outstanding accounts receivable
Identify billing issues and review with the project managers and/or clients
Provide recommendations on process improvements
Responsible for billing on a large number of projects at one time
Work closely with Project Financial Analyst and accounting staff
Retainer Refunds
Accounts Receivable Collection
Bad Debit write-off/credit
Qualifications
Bachelor's degree in Accounting, Finance or Business
3+ years of relevant experience or 5+ years of related experience without a degree
Experience in Engineering Industry, highly desired
Good written communication, interpersonal, problem‑solving, analytical, mathematical, and organizational skills.
Able to balance multiple competing priorities
Must have experience with billing on over 100+ projects at a time or experience related to P&L and other high volume financial transactions; required
Experience with BST, Deltek Vision or similar ERP System and Microsoft Office
All new hires will be required to successfully complete and pass a pre‑employment (post offer) background check in compliance with NIST 800-171
Moffatt & Nichol uses E-Verify and employment is contingent upon the legal ability to obtain employment in the U.S. and to present the required documentation at hire
Physical Requirements Sedentary for prolonged period of time, interact with clients, and travel occasionally.
EEO Statement As a global business, Moffatt & Nichol relies on diversity of culture and thought to deliver on our goal of Creative People, Practical Solutions serving our client needs, and ensures nondiscrimination in all activities in accordance with Title VII of the Civil Rights Act of 1964. We draw from the world's best and brightest, regardless of geographic, cultural, or institutional background. This approach enables us to better understand and serve our clients, foster innovation, and create a rich, collaborative work environment. Moffatt & Nichol is proud to be an Equal Employment Opportunity / Federal Contractor desiring priority referrals of all protected veterans for job openings.
EEO is the LAW
If you need more information or require special assistance for persons with disabilities or limited English proficiency, please contact Human Resources at (562) 590-6500 or TTY/TDD users please call 711.
#J-18808-Ljbffr