Senior Proposal Coordinator
WSP in the U.S., Arlington, VA, United States
SGT PROPOSAL COORDINATOR, PROPERTY & BUILDINGS (P4)
WSP is seeking a full-time Proposal Coordinator to join the Strategic Growth Team (SGT) supporting the Property & Buildings business line. This is an exciting opportunity for a motivated marketing professional who wants to do meaningful work at a global scale, collaborate with top talent, and build a career in one of the most dynamic and impactful industries in the world. WSP’s Property & Buildings business is dynamic, talented, multidisciplinary, and growing.
The SGT is a national group of collaborative and innovative problem solvers who frequently work across regions and business lines to advance growth initiatives, secure the win, and leverage the expertise of the broader organization. The role will facilitate and support teams in positioning for major pursuits, including capture planning, proposal development, interview coaching, and debriefs, while acting as a knowledge manager for the business line, maintaining BL-specific collateral, supporting marketing communications, and improving cross‑selling opportunities.
Your Impact
Lead standard and complex proposals/qualifications including scheduling and conducting proposal kick‑off meetings, strategy sessions, and color reviews to develop a winning, compliant proposal.
Research, gather, edit, and produce proposal materials, including writing original content and reviewing/editing content for clarity, compliance, and key messages.
Collaborate with the graphic team to plan and produce proposal and sales materials ensuring all materials effectively communicate the strategic vision for a given pursuit or initiative.
Develop and maintain proposal, qualification, and sales files, including resumes, project descriptions, and sales and business development databases.
Partner with client teams to develop account plans, prepare materials for internal and external meetings, and participate in client team meetings.
Support communications activities such as newsletters, project awards, visibility and social media campaigns, conferences, and other special communications‑related projects.
Ensure compliance, accuracy, and timely delivery of proposals and other sales and business development materials.
Lead the presentation phase of pursuits, including coaching interview teams, coordinating graphics, and refining key messaging.
Partner with individual pursuit teams to develop pursuit strategies, including client business intelligence, competitor analysis, and WSP differentiation.
Organize and facilitate sales and business development strategy meetings.
Embrace technology and identify ways to increase effectiveness of sales and business development activities and client engagement.
Provide oversight of the work of other team members.
Other duties as assigned.
Who You Are Required Qualifications
Bachelor’s degree in marketing, communications, business, journalism, or a closely related field.
Minimum of 5 years of experience with editing, proofing, and advanced sales and business development skills; preference for those with experience in the A/E/C industry.
Thorough understanding of the business line and marketplace approach.
Strong communications experience with the ability to articulate technical ideas with clarity.
Proficiency with Microsoft Office, Adobe Creative Suite, SharePoint, and other communications‑related software programs.
Highly organized, detail oriented, and skilled with implementation and logistics.
Demonstrated ability to manage and prioritize multiple projects and deadlines.
Knowledge and experience managing the pursuit development process from creation through submission; preference for those with experience managing standard and complex proposals.
Demonstrated ability to facilitate meetings and coordinate large, diverse teams.
Strategic thinker capable of envisioning the big picture and driving strategy to achieve tactical objectives.
Exercise responsible and ethical decision‑making and adherence to WSP’s Code of Conduct and related policies and procedures.
Proven track record of upholding workplace safety and complying with WSP’s health, safety, and drug/alcohol and harassment policies.
WSP Benefits WSP provides a comprehensive suite of benefits focused on health and financial stability throughout an employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life insurance; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.
Compensation Expected Salary (all locations): $74,200.00 - $129,800.00. Expected Salary (Colorado only): $74,200.00 - $121,770.00. WSP USA reserves the right to pay more or less than the posted range and offer additional benefits or compensation based on individual qualifications and location.
About WSP WSP USA is the U.S. operating company of WSP, one of the world’s leading engineering and professional services firms. With more than 15,000 employees in over 300 offices across the U.S., we design lasting solutions in the buildings, transportation, energy, water, and environment markets. WSP strives to serve local communities through a flexible and agile workplace model that supports client needs while offering a comprehensive suite of benefits that focus on health and financial stability.
Equal Opportunity Statement WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer. The selected candidate must be authorized to work in the United States.
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The SGT is a national group of collaborative and innovative problem solvers who frequently work across regions and business lines to advance growth initiatives, secure the win, and leverage the expertise of the broader organization. The role will facilitate and support teams in positioning for major pursuits, including capture planning, proposal development, interview coaching, and debriefs, while acting as a knowledge manager for the business line, maintaining BL-specific collateral, supporting marketing communications, and improving cross‑selling opportunities.
Your Impact
Lead standard and complex proposals/qualifications including scheduling and conducting proposal kick‑off meetings, strategy sessions, and color reviews to develop a winning, compliant proposal.
Research, gather, edit, and produce proposal materials, including writing original content and reviewing/editing content for clarity, compliance, and key messages.
Collaborate with the graphic team to plan and produce proposal and sales materials ensuring all materials effectively communicate the strategic vision for a given pursuit or initiative.
Develop and maintain proposal, qualification, and sales files, including resumes, project descriptions, and sales and business development databases.
Partner with client teams to develop account plans, prepare materials for internal and external meetings, and participate in client team meetings.
Support communications activities such as newsletters, project awards, visibility and social media campaigns, conferences, and other special communications‑related projects.
Ensure compliance, accuracy, and timely delivery of proposals and other sales and business development materials.
Lead the presentation phase of pursuits, including coaching interview teams, coordinating graphics, and refining key messaging.
Partner with individual pursuit teams to develop pursuit strategies, including client business intelligence, competitor analysis, and WSP differentiation.
Organize and facilitate sales and business development strategy meetings.
Embrace technology and identify ways to increase effectiveness of sales and business development activities and client engagement.
Provide oversight of the work of other team members.
Other duties as assigned.
Who You Are Required Qualifications
Bachelor’s degree in marketing, communications, business, journalism, or a closely related field.
Minimum of 5 years of experience with editing, proofing, and advanced sales and business development skills; preference for those with experience in the A/E/C industry.
Thorough understanding of the business line and marketplace approach.
Strong communications experience with the ability to articulate technical ideas with clarity.
Proficiency with Microsoft Office, Adobe Creative Suite, SharePoint, and other communications‑related software programs.
Highly organized, detail oriented, and skilled with implementation and logistics.
Demonstrated ability to manage and prioritize multiple projects and deadlines.
Knowledge and experience managing the pursuit development process from creation through submission; preference for those with experience managing standard and complex proposals.
Demonstrated ability to facilitate meetings and coordinate large, diverse teams.
Strategic thinker capable of envisioning the big picture and driving strategy to achieve tactical objectives.
Exercise responsible and ethical decision‑making and adherence to WSP’s Code of Conduct and related policies and procedures.
Proven track record of upholding workplace safety and complying with WSP’s health, safety, and drug/alcohol and harassment policies.
WSP Benefits WSP provides a comprehensive suite of benefits focused on health and financial stability throughout an employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life insurance; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.
Compensation Expected Salary (all locations): $74,200.00 - $129,800.00. Expected Salary (Colorado only): $74,200.00 - $121,770.00. WSP USA reserves the right to pay more or less than the posted range and offer additional benefits or compensation based on individual qualifications and location.
About WSP WSP USA is the U.S. operating company of WSP, one of the world’s leading engineering and professional services firms. With more than 15,000 employees in over 300 offices across the U.S., we design lasting solutions in the buildings, transportation, energy, water, and environment markets. WSP strives to serve local communities through a flexible and agile workplace model that supports client needs while offering a comprehensive suite of benefits that focus on health and financial stability.
Equal Opportunity Statement WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer. The selected candidate must be authorized to work in the United States.
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