Assistant Proposal Specialist
GFT, Houston, TX, United States
What You Will Do
GFT is seeking an Assistant Proposal Specialist to join our BD&M team! This role follows a hybrid remote work model and can be based in one of the following areas – Dallas, Houston, Austin or Fort Worth.
At GFT, we’re not just pursuing projects—we’re strategically capturing opportunities that shape our communities. The Strategic Growth Office is the engine behind GFT’s enterprise-wide growth. It fuels our most significant pursuits by aligning talent, insights, and strategy to win complex, high‑impact projects. From vision through delivery, we partner across all Business Groups to develop compelling, competitive proposals that reflect our core values and technical excellence.
What You’ll Be Challenged To Do As an Assistant Proposal Specialist you will support business development activities and the planning, development, and production of statements of qualifications, proposals, and presentations for municipal, state, and private clients. This position offers the ideal environment to engage in meaningful mentorship and professional development, build foundational skills, and explore career pathways as you grow within the industry.
Responsibilities
Assist during proposal development and support the research, writing, editing, formatting, and quality checking of text for preparation of proposals, statements of qualifications, and presentations
Perform subconsultant data collection and organization tasks for proposal teams, including contacting subconsultants, outlining requirements, and organizing and distributing information
Maintain proposal team server files and other repositories of information for use during active proposals
Assist with proposal formatting, printing, and production
Attend proposal meetings, take notes, and help maintain and update meeting information on a regular basis and as requested
Research and compile information from a variety of internal and external databases, internet and intranet sites, and other internal data sources (including resumes, project descriptions, boilerplate text, etc.)
Coordinate with internal departments to obtain required information for proposal or SOQ preparation
Assist with the archiving of proposal content and upload to appropriate internal databases or servers as part of proposal closeout procedures in a timely and quality manner
Participate in BD team training and knowledge sharing activities and demonstrate progressive ability over time to incorporate best practices into daily work assignments
Perform self‑check of work products to comply with client requirements, eliminate repeat errors, and demonstrate continuous improvement in work products
Coordinate independent quality control review in accordance with BD team quality procedures
Education and Experience
Associate’s or Bachelor’s Degree in marketing, journalism, communications, or business
0‑2 years of experience working in a related industry
What We Prefer You Bring
Knowledge and understanding of business writing/editing/formatting principles and practices
Excellent interpersonal and communication skills
Ability to work well as part of a team and independently in a fast‑paced, deadline‑driven environment
Excellent task management, time management, multi‑tasking, collaboration, and resourcefulness skills
Proficiency in Microsoft Office applications
Experience using Adobe Creative Suite InDesign preferred
Experience using AI tools, such as ChatGPT, is preferred
Compensation The salary range for this role is $60,000 - $70,000. Salary is dependent upon experience and geographic location.
Featured Benefits
Hybrid (in‑person and remote) work environment.
Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
Tax‑deferred 401(k) savings plan.
Competitive paid‑time‑off (PTO) accrual.
Tuition reimbursement for continued education.
Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations
Incentive compensation for eligible positions.
Company Overview At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships – that’s why we’re the employer of choice for 5,000+ of the industry’s brightest engineers, planners, architects, inspectors, designers, and more.
Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century’s experience, together we’re building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.
GFT: Ingenuity That Shapes Lives™
is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.
Location: Dallas, Fort Worth, Austin, Houston
Core Business Hours: 8:00 AM – 5:00 PM
Employment Status: Full‑Time
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At GFT, we’re not just pursuing projects—we’re strategically capturing opportunities that shape our communities. The Strategic Growth Office is the engine behind GFT’s enterprise-wide growth. It fuels our most significant pursuits by aligning talent, insights, and strategy to win complex, high‑impact projects. From vision through delivery, we partner across all Business Groups to develop compelling, competitive proposals that reflect our core values and technical excellence.
What You’ll Be Challenged To Do As an Assistant Proposal Specialist you will support business development activities and the planning, development, and production of statements of qualifications, proposals, and presentations for municipal, state, and private clients. This position offers the ideal environment to engage in meaningful mentorship and professional development, build foundational skills, and explore career pathways as you grow within the industry.
Responsibilities
Assist during proposal development and support the research, writing, editing, formatting, and quality checking of text for preparation of proposals, statements of qualifications, and presentations
Perform subconsultant data collection and organization tasks for proposal teams, including contacting subconsultants, outlining requirements, and organizing and distributing information
Maintain proposal team server files and other repositories of information for use during active proposals
Assist with proposal formatting, printing, and production
Attend proposal meetings, take notes, and help maintain and update meeting information on a regular basis and as requested
Research and compile information from a variety of internal and external databases, internet and intranet sites, and other internal data sources (including resumes, project descriptions, boilerplate text, etc.)
Coordinate with internal departments to obtain required information for proposal or SOQ preparation
Assist with the archiving of proposal content and upload to appropriate internal databases or servers as part of proposal closeout procedures in a timely and quality manner
Participate in BD team training and knowledge sharing activities and demonstrate progressive ability over time to incorporate best practices into daily work assignments
Perform self‑check of work products to comply with client requirements, eliminate repeat errors, and demonstrate continuous improvement in work products
Coordinate independent quality control review in accordance with BD team quality procedures
Education and Experience
Associate’s or Bachelor’s Degree in marketing, journalism, communications, or business
0‑2 years of experience working in a related industry
What We Prefer You Bring
Knowledge and understanding of business writing/editing/formatting principles and practices
Excellent interpersonal and communication skills
Ability to work well as part of a team and independently in a fast‑paced, deadline‑driven environment
Excellent task management, time management, multi‑tasking, collaboration, and resourcefulness skills
Proficiency in Microsoft Office applications
Experience using Adobe Creative Suite InDesign preferred
Experience using AI tools, such as ChatGPT, is preferred
Compensation The salary range for this role is $60,000 - $70,000. Salary is dependent upon experience and geographic location.
Featured Benefits
Hybrid (in‑person and remote) work environment.
Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
Tax‑deferred 401(k) savings plan.
Competitive paid‑time‑off (PTO) accrual.
Tuition reimbursement for continued education.
Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations
Incentive compensation for eligible positions.
Company Overview At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships – that’s why we’re the employer of choice for 5,000+ of the industry’s brightest engineers, planners, architects, inspectors, designers, and more.
Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century’s experience, together we’re building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.
GFT: Ingenuity That Shapes Lives™
is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.
Location: Dallas, Fort Worth, Austin, Houston
Core Business Hours: 8:00 AM – 5:00 PM
Employment Status: Full‑Time
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