Assistant Proposal Specialist
GFT, Denver, CO, United States
What You Will Do
GFT is seeking an Assistant Proposal Specialist to join our BD&M team. This role follows a hybrid remote work model and can be based in the following areas – Philadelphia, Mechanicsburg, Pittsburgh, Denver, Baltimore, Jacksonville, Dallas, Asheville, East Brunswick or Virginia Beach. This position will also help support our Water Group!
At GFT, we’re not just pursuing projects—we’re strategically capturing opportunities that shape our communities. The Strategic Growth Office is the engine behind GFT’s enterprise-wide growth. It fuels our most significant pursuits by aligning talent, insights, and strategy to win complex, high‑impact projects. From vision through delivery, we partner across all Business Groups to develop compelling, competitive proposals that reflect our core values and technical excellence.
What You’ll Be Challenged To Do As an Assistant Proposal Specialist, you will support business development activities and the planning, development, and production of statements of qualifications, proposals, and presentations for municipal, state, and private clients. This position offers the ideal environment to engage in meaningful mentorship and professional development, build foundational skills, and explore career pathways.
Key Responsibilities
Assist during proposal development and support research, writing, editing, formatting, and quality checking of text for proposals, SOQs, and presentations.
Perform subconsultant data collection and organization tasks, including contacting subconsultants, outlining requirements, and organizing and distributing information.
Maintain proposal team server files and repositories of information during active proposals.
Assist with proposal formatting, printing, and production.
Attend proposal meetings, take notes, and maintain and update meeting information.
Research and compile information from internal/external databases, internet/intranet sites, and other internal data sources.
Coordinate with internal departments to obtain required information for proposal or SOQ preparation.
Assist with archiving proposal content and uploading to appropriate databases or servers per closeout procedures.
Participate in BD team training and knowledge sharing activities and demonstrate progressive ability over time to incorporate best practices.
Perform self‑checks of work products to comply with client requirements, eliminate repeat errors, and demonstrate continuous improvement.
Coordinate independent quality control review in accordance with BD team quality procedures.
Education & Experience
Associate’s or Bachelor’s Degree in marketing, journalism, communications, or business.
0‑2 years of experience working in a related industry.
Preferred Qualifications
Knowledge and understanding of business writing/editing/formatting principles and practices.
Excellent interpersonal and communication skills.
Ability to work well as part of a team and independently in a fast‑paced, deadline‑driven environment.
Excellent task management, time management, multi‑tasking, collaboration, and resourcefulness skills.
Proficiency in Microsoft Office applications.
Experience using Adobe Creative Suite InDesign preferred.
Experience using AI tools, such as ChatGPT, preferred.
Compensation The salary range for this role is $60,000 – $70,000. Salary is dependent upon experience and geographic location.
Benefits
Hybrid (in‑person and remote) work environment.
Comprehensive benefits package including wellness programs, parental leave, pet insurance, medical, dental, vision, disability, and life insurance.
Tax‑deferred 401(k) savings plan.
Competitive paid‑time‑off (PTO) accrual.
Tuition reimbursement for continued education.
Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations.
Incentive compensation for eligible positions.
Company Overview At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships – that’s why we’re the employer of choice for 5,000+ of the industry’s brightest engineers, planners, architects, inspectors, designers, and more.
Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century’s experience, together we’re building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.
Equal Opportunity Employer GFT: Ingenuity That Shapes Lives™ is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.
Additional Information Location: Philadelphia, Mechanicsburg, Pittsburgh, Denver, Baltimore, Jacksonville, Dallas, Asheville, East Brunswick or Virginia Beach.
Core Business Hours: 8:00 AM – 5:00 PM.
Employment Status: Full‑Time.
GFT does require the successful completion of a criminal background check for all advertised positions.
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At GFT, we’re not just pursuing projects—we’re strategically capturing opportunities that shape our communities. The Strategic Growth Office is the engine behind GFT’s enterprise-wide growth. It fuels our most significant pursuits by aligning talent, insights, and strategy to win complex, high‑impact projects. From vision through delivery, we partner across all Business Groups to develop compelling, competitive proposals that reflect our core values and technical excellence.
What You’ll Be Challenged To Do As an Assistant Proposal Specialist, you will support business development activities and the planning, development, and production of statements of qualifications, proposals, and presentations for municipal, state, and private clients. This position offers the ideal environment to engage in meaningful mentorship and professional development, build foundational skills, and explore career pathways.
Key Responsibilities
Assist during proposal development and support research, writing, editing, formatting, and quality checking of text for proposals, SOQs, and presentations.
Perform subconsultant data collection and organization tasks, including contacting subconsultants, outlining requirements, and organizing and distributing information.
Maintain proposal team server files and repositories of information during active proposals.
Assist with proposal formatting, printing, and production.
Attend proposal meetings, take notes, and maintain and update meeting information.
Research and compile information from internal/external databases, internet/intranet sites, and other internal data sources.
Coordinate with internal departments to obtain required information for proposal or SOQ preparation.
Assist with archiving proposal content and uploading to appropriate databases or servers per closeout procedures.
Participate in BD team training and knowledge sharing activities and demonstrate progressive ability over time to incorporate best practices.
Perform self‑checks of work products to comply with client requirements, eliminate repeat errors, and demonstrate continuous improvement.
Coordinate independent quality control review in accordance with BD team quality procedures.
Education & Experience
Associate’s or Bachelor’s Degree in marketing, journalism, communications, or business.
0‑2 years of experience working in a related industry.
Preferred Qualifications
Knowledge and understanding of business writing/editing/formatting principles and practices.
Excellent interpersonal and communication skills.
Ability to work well as part of a team and independently in a fast‑paced, deadline‑driven environment.
Excellent task management, time management, multi‑tasking, collaboration, and resourcefulness skills.
Proficiency in Microsoft Office applications.
Experience using Adobe Creative Suite InDesign preferred.
Experience using AI tools, such as ChatGPT, preferred.
Compensation The salary range for this role is $60,000 – $70,000. Salary is dependent upon experience and geographic location.
Benefits
Hybrid (in‑person and remote) work environment.
Comprehensive benefits package including wellness programs, parental leave, pet insurance, medical, dental, vision, disability, and life insurance.
Tax‑deferred 401(k) savings plan.
Competitive paid‑time‑off (PTO) accrual.
Tuition reimbursement for continued education.
Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations.
Incentive compensation for eligible positions.
Company Overview At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships – that’s why we’re the employer of choice for 5,000+ of the industry’s brightest engineers, planners, architects, inspectors, designers, and more.
Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century’s experience, together we’re building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.
Equal Opportunity Employer GFT: Ingenuity That Shapes Lives™ is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.
Additional Information Location: Philadelphia, Mechanicsburg, Pittsburgh, Denver, Baltimore, Jacksonville, Dallas, Asheville, East Brunswick or Virginia Beach.
Core Business Hours: 8:00 AM – 5:00 PM.
Employment Status: Full‑Time.
GFT does require the successful completion of a criminal background check for all advertised positions.
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